Fort Walton Beach Council agenda — 11-13-2007 regular agenda — reading text

these Services unless InfoPrint Solutions Company specifies otherwise in writing; and 7. to use the information obtained under these Services only for the support of the information processing requirements within your Enterprise; 8. to securely erase from any Machine that you return to InfoPrint Solutions Company for any reason all programs not provided by InfoPrint Solutions Company with the Machine and data, including without limitation, the following: 1) information about identified or identifiable individuals or legal entities (" Personal Data") and 2) your confidential or proprietary information and other data. If removing or deleting Personal Data is not possible, you agree to transform such information ( e. g., by making it anonymous or encrypting it) so that it no longer qualifies as Personal Data under applicable law. You also agree to remove all funds from Machines returned to InfoPrint Solutions Company. InfoPrint Solutions Company is not responsible for any funds, programs not provided by InfoPrint Solutions Company with the Machine, or data contained in a Machine that you return to InfoPrint Solutions Company. You acknowledge that, to perform its responsibilities under this Agreement, InfoPrint Solutions Company may ship all or part of the Machine or its software to other InfoPrint Solutions Company or third party locations around the world, and you authorize InfoPrint Solutions Company to do so. 5. Automatic Inventory Increase for Machine and Software Maintenance Service c If specified as a selected option in the Schedule, InfoPrint Solutions Company will automatically increase the inventory count and associated maintenance Services at Specified Locations per the terms set out below. OPTION # 1 . MACHINE MAINTENANCE SERVICES InfoPrint Solutions Company will automatically increase the inventory count and associated Machine maintenance Services whenever: 1. an Eligible InfoPrint Solutions Company Machine is added to the inventory. If the Machine is under warranty when added, maintenance Services will commence at warranty exit. If the Machine is not under warranty when added, maintenance Services will commence at the later of a) the date of installation or b) the previous yearly anniversary of the start of the transaction contract period. InfoPrint Solutions Company Machines specifically excluded from coverage at transaction contract period start will remain outside the scope of this Section unless you request InfoPrint Solutions Company add them during the transaction contract period. However, all Eligible InfoPrint Solutions Company Machines added to your inventory during the transaction contract period will be included in the inventory count and receive maintenance Services as set out in this Section. 2. an Eligible non- lnfoPrint Solutions Company Machine, of the same type as other non- lnfoPrint Solutions Company Machines already covered at that Specified Location, is added to the inventory. If the Machine is under warranty when added, maintenance Services will commence at warranty exit. If the Machine is not under warranty when added, maintenance Services will commence at the later of a) the date of installation or b) the previous yearly anniversary of the start of the transaction contract period. The maintenance Services that apply for these Machines will be the same as that which you are receiving for all other Eligible Machines of the same type at the Specified Location. Newly installed InfoPrint Solutions Company Machines of the same type for which you have already selected Warranty Service Upgrade will be added at date of actual installation and will be covered at the same Warranty Service Upgrade support level. If at any time either of us requests a review of the inventory count, each of us will provide reasonable cooperation to the other in updating the last formal inventory. OPTION # 2 . SOFTWARE SERVICES InfoPrint Solutions Company will automatically increase the inventory count and associated software Services whenever an Eligible Program licensed for use on an Eligible InfoPrint Solutions Company Machine is added to the inventory. The software Services that apply for these Programs will be the same as that which you are receiving for all other copies of the Program licensed for use on Eligible InfoPrint Solutions Company Machines of the same type at the Specified Location. These software Services will commence immediately upon addition of the Eligible Program to the inventory except that for software maintenance Services, a) if the Program is covered under the Agreement for Acquisition of Software Maintenance when added to the inventory, then software maintenance Services via ServiceElite will commence at the expiration date of that support period, or b) if the Program is not covered under the Agreement for Acquisition of Software Maintenance when added to the inventory, then software maintenance Services via Service Elite will commence immediately and After License Fees may apply. Z125- 7555- 00 06/ 2007 contract AS9VFQ ( prepared 09/ 27/ 07 15: 56 WLBLAN) Page 2 of 5  If at any time either of us requests a review of the inventory count, each of us will provide reasonable cooperation to the other in updating the last formal inventory. C 6. Charges and Payment For sales throuah InfoPrint Solutions ComDanv. your charges are calculated taking into account your Service selections, price protection option, payment option, and for prepayments, length of the prepay period. You agree to pay by electronic funds transfer to an account provided by InfoPrint Solutions Company or other means as agreed by both of us. FOR EACH TRANSACTION PACKAGE YOU MAY SELECT ONE OF THE FOLLOWING 3 PRICE PROTECTION OPTIONS. YOUR SELECTION WILL BE SPECIFIED IN THE SCHEDULE ASSOCIATED WITH THAT TRANSACTION PACKAGE. OPTION # 1 - PRICE PROTECTION DURING EACH TRANSACTION CONTRACT YEAR ONLY InfoPrint Solutions Company may revise charges. However, any rate increase will not take effect until the next yearly anniversary of the start of the transaction contract period. At the start of each transaction contract year, you will be invoiced at the charge rates that are then in effect and that invoice will serve as your notice of charge rate changes. All newly added Eligible Products and Services, as well as changes to existing Eligible Product configurations and Services, will assume the charge rate that applied for these at the previous yearly anniversary of the start of the transaction contract period. Eligible Products and Services that become generally available during the transaction contract period will be added at the charge rate that applied on their initial availability date. OPTION # 2 - PRICE PROTECTION FOR ENTIRE TRANSACTION CONTRACT PERIOD, INCLUDES PROTECTION FOR NEWLY ADDED MACHINE TYPES For the entire transaction contract period, charges for included Eligible Product configurations and Services will not increase. All newly added Eligible Products and Services, as well as changes to existing Eligible Product configurations and Services, will assume the charge rate that applied for these at transaction contract period start. Eligible Products and Services that become generally available during the transaction contract period will be added at the charge rate that applied on their initial availability date. You will receive the benefit of a decrease in applicable charges for amounts which become due on or after the effective date of the decrease. OPTION # 3 - PRICE PROTECTION FOR TRANSACTION CONTRACT PERIOD PREPAY Since you have selected to prepay for the entire transaction contract period, you will not be subject to increases in charges (during that period) for included Eligible Product configurations and Services. All newly added Eligible Products and Services, as well as changes to existing Eligible Product configurations and Services, will assume the charge rate that applied for these at transaction contract period start with adjustment for the reduced prepay period. Eligible Products and Services that become generally available during the transaction contract period will be added subject to the charge rate that applied on their initial availability date with adjustment for the reduced prepay period. If you elect to have these charge terms apply for charges during any renewal transaction contract period ( as recalculated at the start of each renewal period), you must c provide InfoPrint Solutions Company written notification ( at least one month prior to the start of the renewal period) and prepayment for the entire renewal period. Otherwise, charges for the renewal period will revert to a quarterly billing cycle under the terms set out for Option # 1 above. FOR EACH TRANSACTION PACKAGE THE FOLLOWING CHARGE ADJUSTMENT TERMS APPLY. Total Services charges may be adjusted whenever: 1. a review of the inventory count indicates a change from the last accounting; or 2. a Specified Location, Eligible Machine type, or Service is added, deleted, or changed. For all Service charges based on usage, upon InfoPrint Solutions Company' s request you will immediately provide InfoPrint Solutions Company with the actual meter reading recording the actual usage. For sales throuah InfoPrint Solutions ComDanv Business Partners. your InfoPrint Solutions Company Business Partner sets the charges and terms governing charges. Your InfoPrint Solutions Company Business Partner may impose an additional charge for some actions, e. g., termination, or for InfoPrint Solutions Company's provision of some additional services, e. g., Service upgrades. These actions or additional services are identified in this Attachment and its associated Statements of Work and Change Authorizations with an asterisk ("."). Where you see an asterisk, check with your InfoPrint Solutions Company Business Partner to determine if you will incur an additional charge or may be entitled to a credit or refund. You will make payment directly to your InfoPrint Solutions Company Business Partner. InfoPrint Solutions Company may charge you directly for certain expenses InfoPrint Solutions Company incurs in performance of a Service for you e. g. actual travel and living expenses, out-of- pocket expenses). InfoPrint Solutions Company will not incur these expenses without your prior approval. 7. Renewal and Termination InfoPrint Solutions Company will automatically renew