Fort Walton Beach Council agenda — 05-10-05 — reading text

Walton Beach Housing Authority Board for a four-year term until April 25, 2009. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. BEAUTIFICATION COMMITTEEITREE BOARD APPOINTMENT Consideration of appointment to the Beautification CommitteelTree Board. Mr. Holmes moved to appoint Sonja Mackey, 719 Green Street, Fort Walton Beach, to the Beautification CommitteelTree Board for an unexpired term until January 13, 2007. Mr. Tucker seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. Mr. Minich moved to appoint Gary Robins, 17 Holmes Blvd NW, Fort Walton Beach, to the Beautification CommitteelTree Board for an unexpired term until September 9, 2006. Dr. Pullen seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. MAYOR/COUNCil ANNOUNCEMENTS Mr. Tucker advised that a portable pump- out station operates out of Brooks Bridge Bait and Tackle and is available for the public to use. 156 4/ 26/ 05 MAYOR/COUNCIL ANNOUNCEMENTS ( CONTI Mr. Campbell thanked City staff for the great picnic held on April 23. The Mayor thanked Rev. Ross and Mr. Whiting from First United Methodist Church for assisting in the invocation and pledge. The Mayor introduced Nicholas Highers with Boy Scout Troop 506, who is working toward his merit badge, and presented him with a City pin. The Mayor announced an accreditation ceremony for the Police Department being held in Jacksonville on Wednesday, June 29, and he along with other Council members will be attending. He asked that Council consider changing the date of the Tuesday, June 28 Council meeting to Thursday, June 30, to allow those interested to attend the ceremony. Consensus of Council was to reschedule the meeting to June 30; the City Manager advised it would be placed on the calendar. CITY MANAGER ANNOUNCEMENTS The City Manager announced the Musical Echoes from April 29 to May 1 at the Fort Walton Landing; the blessing of the Sound property on April 27 at 11 :30 am; the ribbon cutting for the Purple Martin feeding stations on Friday, April 29, at 4 pm; Family Reading Fun Day at the Fort Walton Beach Library on Saturday April 30 from 9 am to noon; and the Relay for Life beginning Friday, April 29 at 6 pm at the fairgrounds. ADJOURNMENT There being no further business, the meeting adjourned at 8: 35 p. m. APPROVED: MAYOR: ATTEST: CITY CLERK  CITY COUNCIL MEETING May 10, 2005 Consent Agenda Purchase of Solid Waste Disintegrator for Pump Station No. 2 Council Action 1 st 2nd Vote: CA- 2 Agenda Item Number:  CITY OF FORT WALTON BEACH MEMORANDUM DATE: April 29, 2005 TO: Joyce Shanahan, City Manager FROM: Thomas Murray, Public Works Director SUBJECT: Request to Award Bid No. 05- 116, Solid Waste Disintegrator Comminutor) for Pump Station # 2 SUMMARY to 2, Section 2- 266, Purchasing policies and procedures, Pursuant Chapter award Bid No. Fort Walton Beach Code of Ordinances, request authorization to 05- 116, Solid Waste Disintegrator ( Comminutor), to the lowest responsive, bidder, Franklin Miller, Inc., Livingston, NJ, for the bid amount responsible of $ 18, 250. 00. that will be This device is a twin shaft cutting type comminutor ( grinder) installed in the inflow channel of Pump Station # 2. It will be used to reduce solids to sizes that will not clog the pumps, such as grease, rocks, towels, and other items that into the pump station bricks, clothing pass pumping area. If sufficient funds are available in Account No. 401- 1350- 535- 6300, approved, in the amount of $ 41, 897. 00. Miller, Recommend the City Council approve the bid received from Franklin Inc., Livingston, NJ, for the bid amount of $ 18, 250. 00. FIN A N C I A L OAT A 1. DEPARTMENT: Public Works 2. DIVISION: Sewer Collections 3. FUND: Utilities 4. ACCOUNT # 401- 1350- 535- 6300 5. ACCT. DESCRIPTION: Improvements other than Buildings 6. FY BUDGET: 2004/ 2005 7. AMOUNT BUDGETED: $ 46, 897. 00 8. GRANT FUNDS: YES ~ AMOUNT 9. FUND TRANSFER: YES ~ AMOUNT 10. FROM ACCT: N/ A 11. TO ACCT: N/ A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FOR ~ ONEI BID I T E M OAT A 14. DESCRIPTION OF BID ITEM: Solid Waste Disintegrator ( Comminutor) SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FOR ~ 15. 16. BID INVITATIONS SENT: 17 17. BIDS RECEIVED: 2 7/  City of Fort Walton Beach MEMORANDUM DATE: April 27, 2005 TO: Tom Murray Public Works Director CC: Joe Coker Collection System Supervisor FROM: Michael C. Tatum ~ Purchasing Director SUBJECT: Purchase of Solid Waste Disintegrator ( Comminutor) Bid # 05- 116 The referenced bid tabulation is forwarded for your review. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Bids Solicited 17 17. Number of Bids Received 2 18. Number of Responsive Bids 2 24. Tabulation Attached Yes 30. State Contract No MCT/ mhj  CITY COUNCIL MEETING May 10, 2005 Consent Agenda Ratification of Change Order to Destin Roofing Inc. Contract for Hurricane Ivan Roof Repairs Council Action 1st 2nd Vote: CA- 3 Agenda Item Number:  City of Fort Walton Beach Memorandum TO: Joyce Shanahan, City Manager FROM: Allen Lassiter, Service Operations Manager DATE: May 5, 2005 SUBJECT: Change Order ofRFQ " Replacement of Shingle Roofs, Old Edwin Watts/Meeting Room round: Back!! On March 22, 2005 approved RFQ - Replacement Shingle Roofs at Old Edwin Council WattsM/ eeting Room and Old Oaks Shanty Building damaged by Hurricane Ivan to the lowest, responsive, responsible bidder, Destin Roofing of Destin Florida: in the amount of$ 19, 3l5. Discussion: During the re-roofing of the Old Edwin WattsM/ eeting Room additional wood damage was discovered and required replacement in the amount of $ 2, 093. Although the additional funds necessary are within the City Manager' s approval authority, the contract did not specify change orders. Recommendation: Staff respectfully requests that City Council ratify one change order to Destin Roofing of Destin Florida contract in the amount of $2, 093. Sufficient funds are available from the Disaster Relief Reserve Account. d~ Allen Lassiter, Service Operations Manager 1)) ate Reviewed and Concur: Jo 1 anahan, CitY Manager Date S/()~ Page 1 C~- 3  CITY OF FORT W ALTON BEACH MEMORANDUM DATE: May 3, 2005 TO: Joyce Shanahan City Manager FROM: Jim Frazie Golf Club ~ SUBJECT: Roof Amendment On March 22, 2205, Council Approved the contract to replace the roof on the Old Edwin Watts Building to Destin Roofing in the amount of $