Okaloosa County BOCC — April 5, 2016 — Regular BCC Meeting 02.16.2016 — reading text

February 16 , 2016 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6 : 00 p . m. at the County Administration Building in Shalimar . Members present were Charles K. Windes , Jr ., Chairman ; Carolyn Ketchel , Vice Chairman ; Wayne Harris ; Nathan Boyles ; and Trey Goodwin . Also present were Gary J . Stanford , Finance Director , Clerk ' s Office ; John Hofstad , County Administrator ; and Greg Stewart , County Attorney. COUNTY ADMINISTRATOR ' S UDPATE Mr . Hofstad reported Senator Joe Negron has introduced a general appropriations bill to allocate funding for the Crestview Courthouse . He advised staff will prepare letters of support for the bill and asked for authorization for the Chairman to sign those letters . Mr . Boyles made motion , seconded by Mr . Harris , to authorize staff to craft letters of support for this general appropriations bill and for the Chairman to execute same . 5 yeas . Mr . Hof st ad stated he received a telephone call from our state lobbyist regarding the TDD funding bill authorizing use of up to 10 % tourist tax revenues for public safety in the tourist district . He said there is reluctance to support the bill without a cap . Mr . Hofstad added that other counties are requesting the cap be set higher , perhaps at 15 %. He explained that if 15 % is approved , that would mean an expenditure in Okaloosa County of $1 . 5 Million to $1 . 7 Million for public safety (lifeguards and law enforcement) . Mr . Hof st ad asked the commissioners for input , stressing there will probably be no support of the bill without a cap . Mr . Harris made motion , seconded by Mrs . Ketchel , to support a 15 % cap for use of TDD funds for public safety . Mr . Windes commented it is his belief that if it is left open-ended , " it will not fly . " He said 15 % is fair . Mr . Boyles reaffirmed his position from the last meeting and said he believes in local control . He stated the commissioners are closest to the people and are the ones who are accountable to the people . Mr . Boyles said he does not believe Tallahassee should set a cap . Mr . Goodwin expressed his concern regarding the proposed change in law and setting a cap . He noted there is currently no cap and he will not support the motion because he believes the Board is February 16 , 2016 -1- Minute Book 74 , Page 1 17 Okaloosa County Board of County Commissioners already vested by l aw to expend those funds . Mr . Harris state these words are appropriate and after further consideration he will withdraw his motion . Mr . Windes announced the motion dies for lack of support . COUNTY ATTORNEY ' S UPDATE Mr . Stewart requested the Board schedule an Exe cu ti ve Session following the regular meeting on March 1 in order to provide an update on litigation with the Department of Juvenile Justice (DJJ) . He advised that he will prepare the public notice for the Session . Mr . Boyles made motion , seconded by Mr . Harris , to schedule an Executive Session to discuss DJJ litigation at the conclusion of the March 1 meeting . 5 yeas . COMMISSIONER ' S MINUTE Mrs . Ketchel congratulated Superintendent of Schools Mary Beth Jackson on the success of the Okaloosa County School System and thanked her for making a difference . Mr . Goodwin stated he has nothing . Mr . Harris said he would like to defer his time to Mrs . Jackson and asked her to come forward to provide information to the Board . He noted that Okaloosa County Schools are now Number 2 in the State . Mrs . Jackson stated the School System is looking for help , referring specifically to the Robotics Program . She said they are looking at some parcels for the program and asked if the Board will allow its staff to help look for a potential location to house the Regional Robotics Fair/Competition . Mrs . Jackson introduced Ben Schuman . Mr . Schuman stated he is the coach for the robotics program at Niceville . Members of the team were present with their robotics project . They call themselves the Radioactive Roaches and their robot is called " Nightmare ." Ms . Jamie Barnes , Captain of the Radioactive Roaches , told the Board their program reached 20 , 000 people last year . She said they are also the only robotics team in 9 , 000 square miles. Mr . Boyles made motion , seconded by Mrs . Ketchel , to direct staff to work with our partners on the School Board on this request . 5 yeas . February 16 , 2016 -2- Minute Book 74 , Page 118 Okaloosa County Board of County Commissioners Mr . Boyles stated he has nothing . Mr. Windes requested ratification of a letter he executed on February 12, 2016 regarding the Great American Defense Community. The letter , addressed to Ms . Eliana Brown with the Association of Defense Communities (ADC) , nominates the Eglin- Hurlburt Community for the Great American Defense Community Award . Mr . Harris made motion, seconded by Mr. Boyles , to ratify the letter to Ms . Brown nominating the Eglin-Hurlburt Community for this award . 5 yeas . CLERK OF COURTS ' UPDATE Mr . Stanford had nothing. PUBLIC COMMENTS None . CONSENT AGENDA APPROVAL Mr . Windes stated Item #8 (County Administrator : Non-profit disbursement approvals) will be pulled from the agenda . Mr . Boyles made motion, seconded by Mr. Harris , to approve the Consent Agenda less Item #8 . 1. County Administrator : Schedule a public hearing on March 15 , 2016 to consider adoption of ordinance amending Bluewater Bay MSBU Ordinance No . 02-16 2. BCC Records : Regular Meeting Minutes of December 15 , 2015 and Regular Meeting Minutes of January 5 , 2016 3. Finance : Budget Resolutions and Transfers (a) Resolution amending FY 2016 Budget , General Fund (State Aid to Libraries Grant) RESOLUTION NO . 16-50 (BA #78) (b) Resolution amending FY 2016 Budget , General Fund (FDLE Officer Safety Enhancement Grant) RESOLUTION NO . 16-51 (BA #79) (c) Resolution amending FY 2016 Budget , Tourist Development Fund (cash carried forward) RESOLUTION NO . 16-52 (BA #80) (d) Resolution amending FY 2016 Budget, Okaloosa Debt Service Fund (cash carried forward) RESOLUTION NO . 16-53 (BA #81) February 16 , 2016 -3- Minute Book 74 , Page 119 Okaloosa County Board of County Commissioners  (e) Budget Transfer : Water & Sewer Enterprise Fund , local match for Bob Sikes Storage Tank for U. S . Army Phase IV and Northwest Florida Water Management District , BT-16-17 4. Resolution authorizing Surety Land Title to prepare quitclaim deeds for successful bidders converting their Okaloosa Island leasehold interests to fee simple titles (Charles Markham ; Terry Ann Spence as personal representative of the James E . Spence Estate ; Christopher M. Bolton and Carol A. Bolton , husband and wife ; and Vincent Bruner) RESOLUTION NO . 16-54 5. County Administrator : Reimbursement of expenditures incurred by Okaloosa County School Board for driver ' s education 6. County Administrator : Schedule public hearing on March 1 , 2016 to amend Ordinance No . 16-01 for Project Veteran ' s Pride 7. Sheriff : Revisions to procedures for distribution of Law Enforcement Trust Fund 9. Corrections : Final payment to Willo Products Company , Inc . in the amount of $75 , 760 (Contract #C15-2267-COR) 10 : Growth Management : Reappointment of Brent Smith ; Edward Cochran , Jr .; and Debra Ripley to Electrical Competency Board 11 . Growth Management : Appointment of James F . Walker , Jr .; Gerome Lee Bowen ; and Michael Johnson and reappointment of Bill Byerley to the Mechanical Competency Board 12 . Growth Management : Appointment of Fay Seketa and reappointment of Jimmy H. Henderson II , Skip Miller , Ray Buck , Mike Chesser , and Linda Flowers to the Construction Competency Board 13 . Growth Management : Appointment of Don Bafundo and reappointment of Bill Byerley and Julian " Buddy " Johnson to the Plumbing Competency Board 14 . Growth Management : (1) Certify 2015 National Transit Database Annual Report , ( 2) Certify National Transit Database Safety & Security Report , ( 3) Authorize Chairman to certify future National Transit Database upon completion by Growth Management Transit Coordinator/Grants Manager , and ( 4) Authorize Contracts & Grants Office to submit all Chairman-certified National Transit Database Reports on behalf of the Chairman 15 . Sheriff : Law Enforcement Trust Fund disbursements 16. Public Safety : Direct payment of Airgas Oxygen Invoice #9500310898 for January 2016 in the amount of $3 , 021 . 37 February 16 , 2016 -4- Minute Book 74 , Page 120 Okaloosa County Board of County Commissioners 17 . Purchasing : Contract with Asphalt Paving Systems for pavement preservation , micro - surf ace treatment 18 . Purchasing : Contract with Asphalt Paving Systems for pavement preservation , fog seal and single/double chip seal surface treatment 19 . Purchasing : Contract with J . Miller Construction for Foxwood Drainage Repairs Phase III 20 . Purchasing : Recommendation to award bid for landscape maintenance for the Water & Sewer and Airports Departments to Horizons of Okaloosa County with a bid of $55 , 217 annually for Water & Sewer Department and $49 , 608 annually for Airports Department (total annual bid $104 , 825) 21 . Purchasing : Recommendation to award bid for packaged pump station at the Meigs Seminole Plant to Jim House & Associates Inc . with a bid of $382 , 000 22 . Purchasing : Auction of fixed assets and other items through Global Auction Services and approval to remove auctioned items from Fixed Asset List 23 . Purchasing : Recommendation to award bid for removal and replacement of roof on Okaloosa County Jail to Property Renovation & Construction LLC with a bid of $109 , 777 24 . Purchasing : Recommendation to award bid for removal and replacement of roof on the Sheriff ' s Brackin Street Office to Property Renovation & Construction LLC with a bid of $53 , 777 25 . Purchasing : Authorization to begin contract negotiations with Airbus OS Communications for maintenance and support of the E 9-1-1 System/Network 26 . Purchasing : Contract with Emergency Standby Power for annual maintenance and repair of emergency generators 27 . Purchasing : Contract with Systems Specialists , Inc . for maintenance of heating , ventilation , and air conditioning controls and networks 28 . Public Works : Contract with Department of Corrections to provide Correctional Officer with the ability to supervise up to five inmates for routine pothole repair and roadside maintenance (Work Squad 975) 29 . Public Works : Temporary Use Special Event Permit for Johnson/Hutto Wedding at John Beasley Park on March 18 , 2016 30 . Public Works: Request from John Brato , owner of Best Western of Fort Walton Beach , for Qualified Beach Vendor