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Okaloosa County BOCC — July 29, 2014 — PURCHASING BUDGET — reading text
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PURCHASING FY15 BUDGET
Success from Surplus Sales
$60,000
$54,833
$49,976
$50,000
$40,000
General
Fund
No surplus sale in 2013
$30,000
TDD
$20,000 Airport
$13,790
$10,359
$6,171 $7,999
$10,000
$1,950
$0
2009 2010 2011 2012 2013 2014
PURCHASING FY15 BUDGET
MAJOR ACCOMPLISHMENTS
• Processed purchasing dollar volume of $12,179,740
• Purchasing Card Program
– Total card purchase dollar amount $2,907,281
– Resulting rebate check - $49,839.01
• Managed database with On-line access to County staff and
the public for 646 contracts & 172 leases
• Facilitated solicitation of formal bids for goods and services
– 64 YTD, projected 110
• Inventoried 7,028 fixed assets
– Asset value $67,549,178
STAFFING LEVELS
8
7
6
5
4
3
2
1
0
2009 2010 2011 2012 2013 2014
2012 Reduced staff - Buyer Position Eliminated
2014 Staff addition – Re-established Contracts & Leases Coordinator
Currently have a Temporary Assistant – Evaluating long term staff needs
PURCHASING -KEY OBJECTIVES
• Compliance Partner
– Ensure purchasing and solicitation functions comply with County, State, &
Federal requirements
– Support Clerk in review of purchasing functions
– AGO Compliance
• Address any findings
• Assist Departments with purchases
– Process Requisitions timely
– Facilitate P-Card program
• Support/Advise Departments in Solicitation/Development of Contracts
– Educate on policies and procedures
– Ensure contracts provide services/commodities as specified
• Coordinate Annual Inventory of Fixed Assets
– Address any issues, make corrections as necessary