Okaloosa County School Board — Workshop Meeting, November 9, 2017 — reading text

Capital Funds, Project 5342 District Wide Pressbox/ Bleachers IX Recommended Action : Motion to approve the purchases of outdoor aluminum bleachers for Fort Walton Beach High School and Crestview High School Softball Fields for a total amount of $38,941.00. Public Content Request approval to purchase outdoor aluminum bleachers from Outdoor Aluminum for Fort Walton Beach High School and Crestview High School Softball Fields for a total of $38,941. The purchases will be made through tag-on bid Panhandle Educational Consortium (PAEC) Florida Buy RFP 17-11. Funding will be paid from Capital Funds, Project 5342 District Wide Pressbox/Bleachers IX. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments QUOTE-OUTDOOR ALUMINUM.pdf (28 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Subject : 8.10 Exempted Purchase Over $25,000: Corwin Press, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $63,739.41 Budgeted : Yes Budget Source : General Funds, Project 5016 District Instructional Leadership Grant Recommended Action : Motion to approve the Agreement with Corwin Press, Inc., Principal Evaluation Department, for purchase of consulting services and materials in the amount of $63,739.41. Public Content Request approval for the Principal Evaluation Department to purchase professional development and materials from Corwin Press, Inc., in the amount of $63,739.41. Funding will be paid from General Funds, Project 5016 District Instructional Leadership Grant. The purchase is exempt under 6A-1.012(11) (a). A copy of the proposal is attached. For additional information, please contact Cindy Gates, Director, Special Programs-Principal Evaluation, at (850) 833-3118. File Attachments CORWIN QUOTE.pdf (254 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Subject : 8.11 Request for permission to issue Request for Information (RFI) for Investigative Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2017 Absolute Date : Nov 13, 2017 Fiscal Impact : Yes Budgeted : No Budget Source : General Funds Recommended Action : Approval Public Content The Human Resource Department is seeking permission to issue a RFI for Investigative Services. For additional information, please contact Assistant Superintendent of Human Resources at 833-5801. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Subject : 8.12 Request from Gulf Power Company for a Tree Trim, Cut, and Removal Easement on School Board owned Property on Highway 85N, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Nov 9, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2017 Absolute Date : Nov 13, 2017 Recommended Action : Motion to approve Gulf Power's request for a fifteen (15) foot tree trim, cut and removal easement on Highway 85. Public Content Gulf Power is requesting a fifteen foot (15') tree trim, cut and removal easement. They are in the process of improving the clearance of their distribution lines in the county. The easement area requested is parallel and adjacent to the Highway 85 North Right of Way located on School Board owned property across from Edge Elementary School (the Ball Park). A detailed legal description is provided along with an aerial photo depicting the location. Gulf Power Company will compensate the School Board $1,620 for this easement. The easement does not allow the placement of any poles or facilities on the property. File Attachments Gulf Power letter of request for tree trim, cut and removal easement and aerial photo property across from Edge ES.pdf (150 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Subject : 8.13 Self-Help Project, Track Upgrade at Fort Walton Beach High School, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Nov 9, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2017 Absolute Date : Nov 13, 2017 Recommended Action : Motion for conceptual approval for the two phase Self Help Project for Fort Walton High School to Up- grade the Track Facility. Public Content Fort Walton Beach High School is requesting the conceptual approval of a Self-Help Project to up-grade the track facility. This up-grade would provide an improved area for local and regional competitions. All funding will be provided by Fort Walton Beach High School through donations, fund raisers, and in-kind donations or services. A request for final approval will be brought back to the Board once total funding is arranged, i.e. letters for all in-kind donations and services will be on file and cash funds sent to the School District Finance Department. Final approval and funding will be in place prior to any work being started. 1. The scope of the project Phase I - Ground Preparation and Curb Phase II - New Surface and Activity Area 2. Project Budget - $150,000 3. Project Cost Estimate Phase I - $ 25,000 Phase II - $125,000 4. Construction Schedule Phase I - January 2018. Must be completed days prior to Phase II to allow curing Phase II - February 2018 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Subject : 8.14 School Food Service 2017 Equipment Grant Assistance Application, presented by Stephen  Anderson, Food Service Director, and recommended by the Superintendent for approval. Meeting : Nov 9, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $47,365.67 Budgeted : Yes Budget Source : 2017 National School Lunch Program Equipment