Okaloosa County School Board — Workshop Meeting, November 9, 2017 — reading text

Thursday, November 9, 2017 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Nov 9, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Nov 9, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Proclamation of Educational Support Professional Day, presented by Superintendent Mary Beth Jackson Meeting : Nov 9, 2017 - Workshop Meeting Type : Action, Recognition Recommended Action : Motion to approve Proclamation of Education Support Professionals Day of November 15, 2017. Public Content The Superintendent will present a Proclamation recognizing November 15, 2017, as Educational Support Professionals Day. 5. Public Comment Subject : 5.1 Members of the public desiring to address the School  Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Nov 9, 2017 - Workshop Meeting Type : Procedural 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of October 5 - 25, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 9, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of October 5 - 25, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 5 - 25.pdf (140 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of October 5 - 25, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 9, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of October 5 - 25, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Oct 5 - 25.pdf (113 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Nov 9, 2017 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less that the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the third quarter of 2017, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- JULY THRU SEPT, 2017.pdf (27 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting : Nov 9, 2017 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the third quarter for 2017, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS JULY THRU SEPT 2017-2018 SCHOOL YEAR.pdf (21 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Quarterly Report: Short Term Facility Use Contracts Meeting : Nov 9, 2017 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the third quarter of 2017, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - JUL - SEPT 2017.pdf (9 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.6 Florida Education Finance Program (FEFP) Full-Time Equivalent (FTE) Students and Student Transportation Audit for Fiscal Year Ended June 30, 2016, Report No. 2018-020, October 2017,  presented by Rita R. Scallan, Chief Financial Officer. Meeting : Nov 9, 2017 - Workshop Meeting Type : Information Public Content The Auditor General of the State of Florida has issued Report No. 2018-020, October 2017, Florida Education Finance Program (FEFP) Full-Time Equivalent (FTE) Students and Student Transportation for Fiscal Year Ended June 30, 2016. The Auditor General requests that this report be presented to the District School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the minutes of the Board. Motion to approve the State of Florida Audit Report No. 2018-020, October 2017. File Attachments FEFP-FTE Transportation Audit Fiscal Year Ended June 30, 2016.pdf (1,149 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Nov 9, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of October 19, 2017; Minutes of the Regular Meeting of October 23, 2017, recommended by the Superintendent for approval. Meeting : Nov 9, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of October 19, 2017; Minutes of the Regular Meeting of October 23, 2017 File Attachments 10-19-2017 Workshop DRAFT.pdf (246 KB) 10-23-2017 Meeting DRAFT.pdf (210 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting 8. Consent Agenda Subject : 8.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Davidson Middle School for Chromebooks and two carts, in the amount of $20,237.55, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Nov 9, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,237.55 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital