Fort Walton Beach Council agenda — 09-25-2007 regular agenda — reading text

to the public records law as well; so responses back and forth are not private, they cannot be considered private, and anything done in connection with the business as a Councilman is public record. The Mayor questioned whether remote access to the ~ ccount makes that computer "subject t~ the puplic records law. The IT ,Director cQm!Tlented the email is reviewed remotely and it i$ not downloaded to that computer.' The City Manager clarified it is remotely accessing the City' s account and any response would be through the City' s account. The City Attorney mentioned if it is forward~ d to a persQnal email .account and they respond from a personal email account, it is not priyate. . She noted, in neral, :evemhing done as. a Councilperson is' subject to public records. gi:! It was suggested each Council member contact the IT Director to work out their email for city business. Dr. Pullen discussed the Vision PI~:m of the City and commented Council has a responsibility to use the Vision Plan of the citizens and not go forward with their own agenda. jo' J~ Dr. Pun~ ri referenced. Res. b7~17 which .G~ ncil appro~ed on,August 22nifconcerning the (JDBG Entitleme'nt for Fiscal Year 07. He said he requested a list of CAG members because he never, heard of that committee and he was informed it was an informal committee and no minutes are kept. tie a~ ked who. establi$~ed th~ .CorT}mit! ee and; the City Clerk could not fin.9 any records that' th~ committee ~ as ev~r officially appointed by the Council and the Charter is very clear that all committees have' to be appointed by Council;' this committee never existed officially. He said during consideration of that resolution there was reference to a committee meeting on June 13, 20Q7.: He sGlid the problem is that the CAC was. lJ~ ver establish~ d so is it a legal cOll]mittee, was anYthing done by actIOn of this committe.~.legal and itappeafs thatthe meeting tha,t was supposed to have taken place on June 13thwas not p~operly npticed. He said .his problem is that he cannot'. verify that' anyone attended that meeting and it appears' that.what was presented to Council may have been bogus or made up because he did not believe that committee ever met-yet Council, acted upon the recommendations of that committee tp. r:nake a . decision.' He ed tt;le legGlI . as!< ramifications of Council actions based on a fabricated or bogus meeting and was it legal. He commented what was interesting is that they did not have to have the meeting to request the funds C." and questioned why a meeting was referenced that was not even held. He questioned the credibility of whatwas presented to Council and if it was illegal. 1.. . i J. < The City Attorney said she has not spoken with the City Manager or the CDS Director, but in her review of the materials regarding the: CDBG;. the committee was established as a staff level advisory committee;' it was not a committee that was required legally for the grant requirements, it was a committee set up to advise staff about how to spend the CDBG funds. She said because of that formation of the committee they are not a committee authorized by the City Council and are not under the same requirements of keeping meetings and public notice. She said whether-or not that they, as a Council, accepted the suggestions of that citizen advisory conimitt~e is' valid · because they had a presentation of it, but any furtherimplications is up to the Council.  Regular Council 9- 1 F07 142 MAYOR/COUNCIL ANNOUNCEMENTS cont. ", Dr. Pullen stated he had no bbjectionsto receiving $ 128, O Obut'just wanted to make sure they requested the entitlement in the proper manJierand it was legaFin what they did, so he raised th'e question. The City Attorney-said she saw no problem, from her review; no legal problem with the request and the way that the recommendations were formulated and set out to the Council. She said as a policy consideration whether' or hoHhat citizen- advisory committee should' have been more formal is up to the Council; but there has never bee'li any question about it in ' her time with the City; , , Mr. Hartwell commented on the hard work of all, the volunteers who planted over 2700 plants at the Sound Park and invited everyone to the ribbon ciJtting ceremony on Friday, September 28th at 10: 00 am. Mr. Minich mentioned the pancake breakfast held at the Legion Hall, to raise funds to help a couple who send supplies to the troops in Afghanistan or Iraq. Dr,. Pullen mentioned an open house at the Head Start Center, where they will honor Tom Rice' s mother- in- law. . The Mayor mentioned his attendance at the Gulf Power Symposium today; pointed, out the brochure prepared by the Pia to let the citizens know how the Council' meetings work, and his attendance at the Old School House birthday party. CITY MANAGER ANNOUNCEMENTS The City Manager requested permission to provide in- kind services to the Dog Daze event on September 29, 2007. Mr. Minich moved to approve in- kind services for Dog Daze event on September 29, 2007. Mr~ ,Reeves' seconded' motion. and it carried unanimously wi~h Holmes, IVIiHer, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. The City Manager excused herself from the next meeting on September 25th. The Mayor explained that the City Manager has been nominated for the Athena Award and the Second Annual Athena Award Ceremony will be held on September 25th.' , ,'" , The City Manager announced, a pancake breakfast to raise' funds for the American Heart Association '6n September 22nd at the Magnolia Grill; the SQund Park ribbon cutting on September 28th, and the librarY "Book a Trip to Iceland" program on' September 26th at 3: 0()pm. ' ADJOURNMENT, Being no further business, the meeting adjourned at 8: 45 p. m. APPROVED: ATTEST: ' MAYOR: o CITY CLERK ddm  CITY COUNCIL MEETING September 25, 2007 Consent Agenda Consideration of Council approval to permit the Fort Walton Beach Library to expend grant funds received Parks & Recreation Director) Council Action 1st 2nd Vote: 3 Agenda Item Number:  MEMORANDUM DATE: September 13, 2007 TO: Joyce Shanahan, City Manager FROM: Patricia Gould, Library Director THROUGH: Jeff Peters, Parks and Recreation Director SUBJECT: Touring Program Presenter Support Grant BACKGROUND: The Fort Walton Beach Library requests permission to accept the State Touring Program Presenter Support grant award fTom the Florida Department of State Division of Cultural Affairs. The program provides a one- third cost reduction to bring a sponsored educational touring group to libraries, schools, and other organizations. DISCUSSION: The library has applied for the grant in order to bring the Atlantic Coast Theater for a Library- sponsored Christmas program in December. The group has successfully performed in previous library programs and is an approved education- based group by the program. Grant amount awarded: $ 167 City support: $ 333 Total cost of performance: $ 500 RECOMMENDATION: Request Council' s approval to permit the Fort Walton Beach Library to expend funds received in the State Touring Program Presenter Support Grant. Funds will be expended from the following accounts: 001- 1578- 571- 48- 00 (promotional), 001- 1578- 571- 52- 07 ( Programming), and/ or 001- 1578- 571- 52- 23 q} Q.01b' Reviewed & Submitted bY:~ ~ Jeff Peters Parks & Recreation Director j Date Approved by: t(W/ Or Date t 0"1: Date I;; ~ / g  STATE OF FLORIDA J DEPARTMENT OF STATE KURT S. BROWNING CHARLIE CRIST Governor DIVISION OF CULTURAL AFFAIRS Secretary of State August 1, 2007 Ms. Stephanie Galipeau City of Fort Walton Beach . Fort Walton Beach Library 185 Miracle $ trip Parkway Southeast Fort Walton Beach, FL32548 Dear Ms. Galipeau: Grant Number: 08- 3797 It is an honor to notify you that State Touring Program Grant Number 08- 3797 has been 'awarded to you in the amount of $ 167. This grant is to support the project entitled i' Atlantic Coast Theatre Company," as outlined in your application with a starting date of 11/