Fort Walton Beach Council agenda — 09-25-2007 regular agenda — reading text

sts:<Cou.~cil. alJthorjzation to aWc;lrd . g i cdnsultiJlg engineer', il') se(yices. for.the de~ign and.' . constru. cti(Jo management of four..(4) .st9fl11water.ppllutant separators, ( B-FP 07~126) to 'the. top i . ranked firm,. Goodwyn, Mills, and Cawood Inc. of Crestview, Florida., Staff: further. requests. l!~~ authorization for and the City Manager, or the City Manager' s designee,. to negotiate a contract with 2'~;;";: ..~ Goodwyn, Millsj Cawood Inc. for engineering 1 consulting services not to exceed the budgeted C':::'."';:;' amount of $60, 1 06. If approved, sUfficientfynding is' availabh:~. .' . . .' .....'. .' , John. Hofstad, Utilities. Director, explained the' item is a' continuation of the .grant received for the r- . . .' . ~. . construction of four ,(4) stormwater pollutant separators,. and a component of the grant is the' engineering and design services which the City is responsible for the engineering elemen~ of the project. He explained ttie selection criteria used in the ranking of the firms and mentioned as the' proposals were very close and the fillClI selection was based on the presentation given by the firm. Dr. Pullen mov~d to award Engiri~ering/ CQnsulting ~ ervices) or the design and construction' management of four (4) stormwater pollutant separators ( RFP 07- 126) to the top ranked firm, Goodwyn, Mills, and Cawood In~. of Crestview, Floric;l:a., Flirther"authorize the City Manager, or the City Manager' s designee" to nego~iate a contract with Goodwyn, Mills, and Cawood Inc. for engineering/ consulting' services not to exceed the budgeted amount of $~0,,1 00. 00. , Mr. Hartwell seconded motion and it. carried unanimously with Holmes,' Miller, Reeves, Garvij3, Pullen, Hartwell, anc;l: Minich in favor. . REMOVED FROMCON'SENT AGENDA AND. VOTED ON SEPARATELY i RE$. 07- 22 - AMENDING' YOUTH COMMITIEE MEMBERSHIP The Mayor, read the resQlution by title. . A RESOLUTION ( 2007- OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING? 22)' RESOLUTION 2007- 11 TO ALLOW CITY RESIDENTS, AND STUDENTS OF FORT LTON " Wft., BEACH HIGH SCHOOL OR CHOCTAWHATCHEE HIGH SCHOOL IN THE 10TH TO ' 12TH GRADE TO BE MEMBERS, AND SETTING AN EFFECTIVE DATE. Cam Johnson, PublJ.c Inform~tipn Officer, explqined theamenqment is to allow any student inJOth, 11th, or 12th grcl;de atChoctawhatchee High SChool,or Fort Walton Beach Hig~ School to be ,a J member of the Youth Committee. He said there has' been interest by students who live outside the city limits but 'attend the, schools to serve on the committee and the amendment will give them an opportl.mity to do so.. .' In response to thecomrnent that there did not appear. to be any interest witponly' ten applications for an eleven me'mber' committee, the PIO commented the ,students have re,cently returned to school and thou'ght there would be more interest and applications from the students.' Mr. Minich,..moved to, approve Res. 07- 22. Mr. Garvie seconded O1o~ ion and it carried ummimou~ ly with lmes, HO, Miller, Reeves, Garvie, Pullen, Hartwell, and Mipich in favor. '. 1.,: SPECIAL PRESENTATION - FUNDRAISING PROGRAM PROPOSAL Presentation of Fundraising Program Proposal by JerrY M~ lvin. J~~ iy Me i'viri, 840' Santa RoS~{ Colir(.'~ rop6sed",~ Qlding a mont~ IYProgram t({spotligh~ vari9u~ I.8:?~' talents as a fundraiser with ~ of the proceeds divided betWeen the Recreation Department and the S;ra~i! y: p~ y.' oth~ r::~ t(),go. to, ,~;; iII choop~} pr:a ~ 1Jl9n\ h ,c:ln~ will help ,pro~~ te ! he, aq~iyity. qrtlyulqr. He said it is not asking the City to put but any nion~ i qther than the, use' of the .~udl.ton~ m ahd .~e will make sure that everything is coordinated. He also 'a!sked for the PIO to help promote it. .  9- 11- 07 Regular Council 136 FUNDRAISING PROGRAM"PROPOSAL cont. It was mentidned there are costs involved' on the use of the auditorium' unless the fees are waived. The City' Manager m~ ntibned the plan was to waive the auditorium fee expenses add she 'spoke with Mr,' Melvin about siblyworking with stage Crafters' to volunteer, to help with the sound and pos' lig~~s fora portion of the: proceeds. ' , A concern was expressed over % of the proceeds to be given to a charity where the City has no control and the perception that the City is supporting; a religious groupdr charity at the expense of Mr. Melvin expressed he is aware of those problems and said he is looking at the ' 0 ano~her. S~ ience Center, s Children' Center, and those Advocacy that work with young people within groups their and they will help promote a program of.this nature. activiti~ s He said that can be in' the agreement so that the City is comfortable. " ., Mr. Melvin confirmed lie would choose a charity that would assist' with promotion and running of the and he would not object to letting the City Manager' know prior to each show which program, cha~iw will be benefit~d. $0 ircarlb~ published in' a' b~ lIetin. ' ThE3City Manager explained the' plJrpose of involving a charity was to get the charity involved ina will get selling tick~ts fot the event so' that by selling it as a fundraiser for a particular charity they po.rtion of the proceeds. ' , , ' It was noted that the correspondence mentioned the use of one person on city staff designated to work with Mr. Melvin to assist in promoting the E;'3vent, handling, all ticket furlds sale:? and call~ as' needed, ancfcoordinating with admissions, providing secretarial services;',hlaking' phone are""' auditorium and' equipment available and ready for use. lt was c' city staff to see that the commented that it sounds like quite a few man hours. Mr. Melvin said he did noterivision any secretarial use except for an occasional letter to thank out of town talent. and the The Mayor noted the 'proposal is a conceptual, idea at this point and that the City Manager city Attorneyare seeking direction whether to' moVe forward to' work out the details of an agreement for Council to approve. ' , , with Jerry Mr. Minich moved to direct the City Manager an~ fhe City Attorney to negotiate motion. Melvin to dev~lop a program the City'will be able' to support. Mr. Holmes seconded in high quality family Durirtg some discussion, Mr. Melvin Was commended for his efforts to bring ense; it without extra entertainment and it was hoped that the City will be able to give support exp' wa~ noted it was proposed that % of the proceeds would go to the Parks & Recreation Department which should he, set any expenses; and it was hoped tHat the proposal ! hat comes back to lpoff;:' Council' will include the numbers and types of people and the Departri1emts being used by the City to support it. It was questioned whether the program could be shown, on the City' s' TV station. The City SO' it would have to Manager acknowledged that it could but there is no live- feed at the auditorium be a taped broadcast. It was further commented that a community leader is volunteering his time to put on a program will notonly benefit the City b!Jt also non- profit organizations and when talking money, this type of event 'should be fully encouraged and supported. about that saving o Th~ Mayor called for the vote ,on the motion and if carried unanimously' with Holmes, Miller, Reeves, Garvie, Pll~leri, Hartwell, and Minich in favor. .  Regular Council.. .