Okaloosa County School Board — Regular Meeting, March 11, 2024 — reading text

: $140,694.26 Budgeted : Yes Budget Source : Federal Fund, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of freezer/cooler equipment for Plew Elementary School in the amount of $70,347.13, and Ruckel Middle School in the amount of $70,347.13, for a total amount of $140,694.26. Public Content Request approval to purchase freezer/cooler equipment for Plew Elementary School in the amount of $70,347.13, and Ruckel Middle School in the amount of $70,347.13, for a total amount of $140,694.26. The purchases are made through Brevard ITB 19-586-B-NC and funding will be paid from Federal Fund, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301- 3020. File Attachments PLEW ES QUOTE.pdf (428 KB) RUCKEL MS QUOTE.pdf (426 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.17 Tag-On Bid Over $50,000: Strategic Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 11, 2024 Absolute Date : Mar 11, 2024 Fiscal Impact : Yes Dollar Amount : $82,580.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from Strategic Equipment for a total amount of $82,580.00. Public Content Request approval to purchase kitchen equipment from Strategic Equipment for Edwins Elementary School in the amount of $41,290.00, and for Wright Elementary School in the amount of $41,290.00, for a grant total of $82,580.00. The purchases are made through Osceola County School contract #SDOC-22-B-077-LH, and funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments Strategic Quote 2.16.24 Edwins.pdf (691 KB) Strategic Quotes 2.23.24 Wright.pdf (691 KB) Strategic Equipment LLC Purchases Summary 2024-03-01.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.18 Tag-On Bid Purchase Over $50,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $352,800.00 Budgeted : Yes Budget Source : Federal Fund, Project 3488 DoDEA- Engage 2.0 Recommended Action : Motion to approve the purchase of computer hardware from Apple for a total of $352,800.00. Public Content Request approval to purchase computer hardware from Apple for a total of $352,800.00. The purchase is made through 535802 PEPPM 2023 Apple Bid, and funding will be paid from Federal Fund, Project 3488 DoDEA- Engage 2.0. A copy of the quote is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments APPLE QUOTE.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 11, 2024 Absolute Date : Mar 11, 2024 Fiscal Impact : Yes Dollar Amount : $97,840.00 Budgeted : Yes Budget Source : Capital Fund, Project 0319 DW HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services from Trane for Silver Sands School in the amount of $97,840.00. Public Content Request approval to purchase HVAC equipment and services from Trane for Silver Sands School in the amount of $97,840.00. The purchase is made through OMNIA Racine Contract #3341, and funds will be paid from Capital Fund, Project 0319 DW HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE.pdf (1,093 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.20 Deleted - Agreement with BMG Money to Provide a New Benefit to School District Employees, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Agreement between BMG Money and The School Board of Okaloosa County, Florida, as a new benefit to Okaloosa County School District employees. Public Content Request approval of the Agreement between BMG Money and The School Board of Okaloosa County, Florida, as a new benefit to Okaloosa County School District employees. BMG Money will offer School District employees the LoansAtWork program. Interested employees will apply directly to BMG Money, and the district agrees to deduct loan payments from their wages at employee's request. For additional information, please contact Julie Perry, CFO, Okaloosa County Schools, at (850) 833-5840. File Attachments BMG MONEY AGREEMENT.pdf (509 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.21 Request to advertise a Public Hearing for adoption of revised School Board Policy 04-49 District Harm Prevention and Threat Management, presented by Danny Dean, Program Director, Safe Schools, and recommended by the Superintendent for approval. Meeting : Mar 11, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Mar 11, 2024 Absolute Date :