Okaloosa County School Board — Regular Meeting, September 9, 2013 — reading text

Technology Ryan Gore, Program Director of Information Systems Dustin Keith, Specialist, Technology Outsourcing Project Manager The School Board Attorney will work with the selection committee throughout the process. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 Exempted Purchase 6 A 1.012(11)(b) Blackboard Connect, presented by Vince Windham, Program Director, Purchasing, and recommended by Superintendent for approval. Meeting : Sep 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $39,012.50 Budgeted : Yes Budget Source : General Funds, Project 3007 School Notification System Recommended Action : Motion to approve the exempted purchase of Blackboard Connect in the amount of $39,012.50 to purchase a notification system for district wide use. The funding will be paid from general funds, project 3007 School Notification System. The contract dates are October 1, 2013 through September 30, 2014. Public Content Exempted purchase Blackboard Connect in the amount of $39,012.50 to purchase a notification system for district wide use. A committee was formed and heard presentations from two (2) companies who provide this service. The committee recommended contracting with Blackboard Connect. Blackboard Connect has offered a price reduction that will save the District $27,724.43 Funding will be paid from general funds, project 3007 School Notification System. The contract dates are October 1, 2013 through September 30, 2014. A copy of the contract, as well as the committee's recommendation is attached. For additional information, please contact Andy Johnson, Specialist, Student Intervention Services at (850) 689-7198. File Attachments BLACKBOARD CONNECT CONTRACT.pdf (864 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 Renewal of RFP 09-P04 Energy Savings Program- HVAC System Control Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Fixed Price Recommended Action : Motion to approve the renewal of RFP 09-P04 Energy Savings Program- HVAC System Control Program, based on fixed pricing, to be used on an as needed basis. The vendor is Siemens Industry, Inc. and the contract dates are October 1, 2013 through September 30, 2014. Public Content Renewal of RFP 09-P04 Energy Savings Program-HVAC System Control Program, based on fixed pricing, to be used on an as needed basis. This contract provides a program that upgrades our current hardware and software and facilitates an energy savings program. The vendor is Siemens Industry, Inc. and the contract dates are October 1, 2013 through September 30, 2014. A copy of the renewal confirmation letter and original contract with contract modification document is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments SIGNED VENDOR RESPONSE.pdf (424 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 Renewal of RFB 10-B04 Epoxy Floors-District Wide, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Fixed Price Recommended Action : Motion to approve the renewal of RFB 10-B04 Epoxy Floors-District Wide, based on fixed prices. The vendor is Pro Floors Plus and the contract dates are September 15, 2013 through September 14, 2014. Public Content Renewal of RFB 10-B04 Epoxy Floors-District Wide, based on fixed prices to furnish and install seamless epoxy flooring throughout the district, on an as needed basis. The vendor is Pro Floors Plus and the contract dates are September 15, 2013 through September 14, 2014. A copy of the renewal letter and tabulation is attached. For additional information, please contract Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RENEWAL CONFIRMATION-RFB 10-B04 EPOXY FLOORS.pdf (736 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Tag-On Bid: 13014-DST Driver Education Cars and Multi-Passenger Vehicle, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tag-on to Hillsborough County Public Schools, Bid# 13014-DST Driver Education Cars and Multi-Passenger Vehicle, based on fixed prices, to be used on an as needed basis. The contract dates are September 1, 2013 through August 31, 2014. Public Content Tag-on to Hillsborough County Public Schools, Bid# 13014-DST Driver Education Cars and Multi-Passenger Vehicle, based on fixed prices, to be used on an as needed basis. The contract dates are September 1, 2013 through August 31, 2014. A copy of the award document and tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID 13014.pdf (1,452 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 6A 10.02(11)(a) Service Agreement #14-51 Pat Ell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 9, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source :  Special Revenue, Project 4412, Homeless Children & Youth Recommended Action : Motion to approve the Service Agreement between Pat Ell