Okaloosa County BOCC — April 27, 2013 — reading text

Statutes, and Resolution 89-40 dated April 18, 1989, as amended. The CouncilTDC shall be composed of nine (9) members, seven (7) of whom shall be appointed by the BoardBCC, including the Chair of the BoardBCC, or any other member of the BoardBCC as designated by the Chair. Two (2) members of the CouncilTDC shall be elected municipal officials, at least one of whom shall be from the most populous municipality in the County or sub-district. These two (2) members shall be appointed by their respective governing boardsbodies. Six (6) members of the CouncilTDC shall be persons who are involved in the tourist industry and who have demonstrated an interest in tourist development, of which members, not less than three (3) nor more than four (4) shall be owners or operators of motels, hotels, recreational vehicle parks, or other tourist accommodations in the County and subject to the tax. All members of the CouncilTDC shall be electors of the Okaloosa County. 2) Terms. All CouncilTDC members shall serve for staggered terms of four (4) years, with the exception of the members of the municipalities and the 7 Packet Pg. 605  8.5.c.c Attachment: O&P Red Line Compare to February 19 (3-19) (1505 : Revisions to the Tourist Development Operations & Procedures Manual) BoardBCC who serve as appointed by their respective governing board and theirbodies. Their terms are subject to re-appointment or their term expiration, whichever comes first. No CouncilTDC member shall serve more than one (1) term which shall be no more than four (4) consecutive years. The CouncilTDC member terms shall begin on October 1st of the year of appointment and terminate on September 30th of the fiscal year their term expires. The BoardBCC shall have the option of designating the TDC Chairman or allowing the CouncilTDC to elect a Chairman. Terms for the Chairman and Vice-Chairman of the TDC shall be for one (1) fiscal year. They may be re-appointed by a majority vote of the CouncilTDC members but cannot serve more than two (2) fiscal) year terms. 3) Orientation. All newly appointed TDC members shall participate in an orientation process, which shall include, but is not limited to, an overview of Sunshine Law, Public Records, Ethics and relevant statutes, ordinances and TDD operating policies. From time-to-time, the TDC shall participate in a refresher briefing on the topics included in the orientation. 3)4) Vacancies. Should any seat on the CouncilTDC become vacant, a replacement to serve the remainder of that term shall be appointed in the same manner as the appointment of the person whose absence created the vacancy. If the appointment to fill the vacant position is for greater than a two year termyears, then such shall be deemed as a full term. 4)5) Removal/Resignation. Any member shall be subject to removal from the CouncilTDC if they miss three (3) CouncilTDC meetings per fiscal year or upon a majority vote of the BoardBCC. Special consideration/leniency will be given for any absences due to Acts of God, personal illness/medical, and/or family emergencies. If one of the elected municipal or county officials on the CouncilTDC is removed for this reason, the applicable governing entity shall be required to appoint another elected representative as their replacement. In the event a CouncilTDC member no longer conforms to the criteria listed in Section A.500(1) of this Manualabove, to hold the seat to which they were appointed, said CouncilTDC member shall forward a letter to the CouncilTDC and the BoardBCC stating these facts and shall additionally tender a letter of resignation along with this submittal. A.600 STAFF 1) Tourist Development Department Director. The Director will administer and coordinate the operations of the CouncilTDC. The Director will be an employee of Okaloosa County; serve as Director of the Tourist Development Department; oversee the Emerald Coast Convention Center Management, Emerald Coast Film Commission, and the Visitor Welcome Centers; and all 8 Packet Pg. 606  8.5.c.c Attachment: O&P Red Line Compare to February 19 (3-19) (1505 : Revisions to the Tourist Development Operations & Procedures Manual) divisions under the Tourist Development Department. The Director shall report to the County Administrator. The Director will supervise all Tourist Development Department staff and shall be responsible for, and make recommendations to the CouncilTDC and County Administrator concerning the operation of the Council and Tourist Development Department business.TDC. The Chairman of the CouncilTDC may be a part of the Director’s annual performance process and may provide comments and recommendations to the County Administrator. 2) Tourist Development Department Staff. All Tourist Development Department staff shall be employees of the County, with all benefits provided by the BoardBCC paid from the Tourist Development Trust Funds, and shall report to and be supervised by the Director. As such, said personnel will receive all standard County employee benefits paid through the Tourist Development Trust Funds, and be subject to all County employee regulations, in addition to those provided in this Manual. The designated work stations for staff shall be the business offices of the Tourist Development Department located at the County Visitors’ Welcome Center and the Emerald Coast Convention Center. A.700 AMENDMENT OF THE TDC BYLAWS AND TDD OPERATIONS AND PROCEDURES MANUAL The TDC Bylaws and TDD Operations and Procedures Manual may be amended from time to time by the BCC. The TDC may provide suggestions to the BCC as to proposed modifications. B.000 TDC MEETINGS B.100 REGULAR COUNCILTDC MEETINGS The CouncilTDC shall meet at least once each quarter. To the extent that more meetings are necessary, they may be called by the Director. A.710B.200 LOCATION AND NOTICE CouncilTDC meetings will be held at the Emerald Coast Convention Center or as otherwise designated by the Director. All meetings shall be duly advertised in a newspaper of general circulationnoticed within the sub-county taxing district and open to the public. Notice will also be placed on the Okaloosa County website on the Commissioners monthly meeting calendar. Individuals wishing to receive e-mail notifications of upcoming meetings may contact the Tourist Development Department office. 9 Packet Pg. 607  8.5.c.c Attachment: O&P Red Line Compare to February 19 (3-19) (1505 : Revisions to the Tourist Development Operations & Procedures Manual) A.720B.300 AGENDA An agenda will be prepared for each CouncilTDC meeting by the Director. CouncilTDC members wishing to place an item on an upcoming agenda must submit their request to the Director at least one (1) week prior to a regularly scheduled meeting. Department staff shall provide background information on each agenda item as appropriate, and such information shall be available to CouncilTDC members at least two (2) business days prior to a scheduled meeting. A.730 B.400 RULES OF PROCEDURE 1) Public Participation. Meetings of the CouncilTDC will be conducted by the CouncilTDC Chairman, the Vice-Chairman, or their designee, in a manner to permit the greatest possible participation by all CouncilTDC members and the interested public. 2) Majority/Quorum. Approval of a motion requires an affirmative vote of a simple majority vote of the CouncilTDC members present and voting... Five (5) CouncilTDC members shall constitute a quorum of the CouncilTDC for purposes of conducting business. 3) Abstention. Any CouncilTDC member desiring to abstain from voting shall publicly disclose the reason for their abstention before the vote is taken, in compliance with Section 286.012 and Chapter 112, Florida Statutes. Full disclosure must be made in writing within fifteen (15) days after the date of such meeting by completing a Voting Conflict Form and filing it with the secretary of the TDC. The Voting Conflict Form shall be attached to the minutes of the meeting in which the abstention took place. 4) Rules. The CouncilTDC meetings shall be subject to all the procedural requirements of Chapter 286, Florida Statutes. All CouncilTDC meetings must be duly noticed and open to the public. CouncilTDC members are prohibited from discussing with any other CouncilTDC member any matter on which foreseeable action will be taken by the CouncilTDC. A.740B.500 MINUTES Written minutes shall be kept of each CouncilTDC meeting. A written summary of each meeting shall be presented at the next CouncilTDC meeting for approval by CouncilTDC members and signed by the TDC Chairman. Such written summary shall showinclude the CouncilTDC 10 Packet Pg. 608  8.5.c.c Attachment: O&P Red Line Compare to February 19 (3-19) (1505 : Revisions to the Tourist Development Operations & Procedures Manual) members in attendance, the major items of discussion, resolutions or other formal action taken at such meetings, and items presented during public participation periods. The CouncilTDC shall abide by Florida Statutes in regard to minutes and public participation. In addition, an audio-recording of each meeting shall be made and retained as a public record. A.750 AMENDMENT OF THE 11