Okaloosa County BOCC — April 27, 2013 — reading text

(1421 : City of Destin Request for Emergency Dredging of Harbor Entrance)  8.5.a.a Packet Pg. 538 Attachment: Destin Letter (1421 : City of Destin Request for Emergency Dredging of Harbor Entrance)  8.5.a.a Packet Pg. 539 Attachment: Destin Letter (1421 : City of Destin Request for Emergency Dredging of Harbor Entrance)  8.5.a.b Attachment: DREDGING DESTIN HARBOR ENTRANCE (1421 : City of Destin Request for ISSUE ALONG WITH OTHER COASTAL PROCESSES, CONTINUED EROSION OF NORRIEGO POINT HAS PRODUCED LARGE SAND SHOALS IN AND AROUND THE ENTRANCE CHANNEL TO DESTIN HARBOR, DECREASING THE WIDTH AND DEPTH OF THE CHANNEL AND MAKING NAVIGATION OF THE AREA DIFFICULT AND DANGEROUS Packet Pg. 540  8.5.a.b Packet Pg. 541 Attachment: DREDGING DESTIN HARBOR ENTRANCE (1421 : City  8.5.a.b Attachment: DREDGING DESTIN HARBOR ENTRANCE (1421 : City of Destin Request for SHORT TERM EMERGENCY SOLUTION DREDGE THE AFFECTED AREA TO THE MAXIMUM DEPTH AND WIDTH ALLOWABLE BY PERMIT IN ADVANCE OF TOURIST SEASON Packet Pg. 542  8.5.a.b Attachment: DREDGING DESTIN HARBOR ENTRANCE (1421 : City of Destin Request for PROJECT COST •T O T A L C O S T – N O T T O E X C E E D $ 2 0 0 , 0 0 0 Packet Pg. 543  8.5.a.b Attachment: DREDGING DESTIN HARBOR ENTRANCE (1421 : City of Destin Request for FUNDING 1 ST P E N N Y O F T H E T O U R I S T D E V E L O P M E N T T A X (TDT) PLUS CITY OF DESTIN CONTRIBUTION •Unencumbered funds available in 1st penny reserves total $4,060,170 (Department 1175/Account 599010, as of March 4, 2013) Packet Pg. 544  8.5.a.b Attachment: DREDGING DESTIN HARBOR ENTRANCE (1421 : City of Destin Request for LONG TERM SOLUTION THE CITY OF DESTIN IS IN THE PROCESS OF ACQUIRING A PERMIT TO ALLOW THE PROTECTION OF NORRIEGO POINT ONCE THIS PROJECT IS COMPLETED, THE MAJORITY OF MOVEMENT OF SAND FROM THE POINT INTO THE CHANNEL WILL BE CONTROLLED Packet Pg. 545  8.5.b BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 19, 2013 TO: Honorable Chairman and Members of the Board FROM: Daniel O'Byrne SUBJECT: Progress Updates for Western Destin Beach Restoration Project and Dune Enhancement Project DEPARTMENT: Tourist Development BCC DISTRICT: All STATEMENT OF ISSUE: The Western Destin Beach Restoration Project is complete and the Dune Enhancement project is about to commence. This is an informational update only and no action is requested. BACKGROUND: Western Destin Beach Restoration Project Update • Over 600,000 cy of sand placed • Beach elevation increased over 5 feet • Shoreline advanced on average over 180 feet • 23 Marine turtles safely netted and relocated • Total project cost under $8 million authorized by the BOCC Dune Enhancement Project Update Tentative Schedule • Mobilization .................................................March 30 and 31 • Delivery of Fence Material ...........................April 1 • Fence Installation ........................................April 2 to April 15 • Plant Installation Western Destin ................April 15 to April 30 • Plant Installation Okaloosa Island ................May 1 to May 21 OPTIONS: Information only RECOMMENDATIONS: Information only Packet Pg. 546  8.5.b RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 547  Photos courtesy of Matt 8.5.b.a Packet Pg. 548 Attachment: March 19 Project Update (1439 : Progress Updates for Western Destin Beach Restoration Project and Dune Enhancement Project) Trammell, Taylor Engineering  8.5.b.a Attachment: March 19 Project Update (1439 : Progress Updates for Western Destin Beach • Over 600,000 cy of sand placed • Beach elevation increased over 5 feet • Shoreline advanced on average over 180 feet • 23 Marine turtles safely netted and relocated • Total project cost under $8 million authorized by the BOCC Photo courtesy of Matt Trammell, Packet Pg. 549 Taylor Engineering  8.5.b.a Okaloosa Island and Western Destin Dune Attachment: March 19 Project Update (1439 : Progress Updates for Western Destin Beach Vegetation and Sand Fencing Project Tentative Construction Schedule • Mobilization ..............................................March 30 and 31 • Delivery of Fence Material ......................April 1 • Fence Installation ....................................April 2 to April 15 • Plant Installation Western Destin ...........April 15 to April 30 • Plant Installation Okaloosa Island ..........May 1 to May 21, Packet Pg. 550  8.5.c BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 19, 2013 TO: Honorable Chairman and Members of the Board FROM: Daniel O'Byrne SUBJECT: Revisions to the Tourist Development Operations & Procedures Manual DEPARTMENT: Tourist Development BCC DISTRICT: All STATEMENT OF ISSUE: TDD Staff and Special Counsel have been directed to review and revise the Tourist Development Operations & Procedures Manual to further implement corrective measures and to simplify and clarify the procedures contained therein. Previous revisions to the Manual were approved by the Board on September 18, 2012 and February 19, 2013. This March 19, 2013 revision is the latest due diligence step in executing the Board's directive. A power point presentation summarizing the changes, as well as clean and redline versions of the Manual with appendices, is attached. Staff and Special Counsel are also seeking guidance and recommendations from the Board on the potential inclusion of language requiring the TDD attorney to formally review all purchase orders and contract payment forms in excess of $50,000.00. A white paper titled "Alternative Sections D.400 and E.600 Related to Expenditure Approval Process" is attached. BACKGROUND: Part of the Board's response to the Auditor General's Report states that "the County will continue to periodically review the Tourist Development Plan and Operations and Procedures Manual to provide that adequate controls are provided and that the operation of the TDC is consistent with the mandates of County policy and Florida Statutes." Staff and Special Counsel have updated the Manual in furtherance of the Board's directive. The following is a brief summary of the proposed changes: 1) Segregated the document into three (3) sections: a. TDC Bylaws b. TDD O&P Manual, and c. Special Events and Sponsorships. 2) Replace "Council" with "TDC" and "Board" with "BCC" throughout the entire document. 3) Added an Appendix to Sections 1 and 3 which includes the applicable forms. Packet Pg. 551  8.5.c 4) Under Section 1: TDC Bylaws: a. Included a provision on new member orientation. b. Required Voting Conflict forms to be attached to the minutes. c. Deleted redundant section B.000 addressing Activities Subject to Financial Review by the TDC. 5) Under Section 2: TDD O&P Manual: a. No real substantive changes. b. Deleted any reference to the Contracts and Leases Policies and Procedures. c. Included a requirement that the TDD attorney participate in the contract approval process. 6) Under Section 3: Special Event and Sponsorship Funding: a. Reworked section in its entirety to clarify and strengthen procedure and communicate policy more effectively, and b. Added an Expense Reimbursement Request form to help mirror County purchasing policy. Staff and Special Counsel are also seeking guidance and recommendations on the potential inclusion of language requiring the TDD attorney to formally review all purchase orders and contract payment forms in excess of $50,000.00. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve and adopt the revised Tourist Development Operations & Procedures Manual, and provide guidance and recommendations on the potential inclusion of language requiring the TDD attorney to formally review all purchase orders and contract payment forms in excess of $50,000.00. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 552  8.5.c.a Attachment: TDD O&P Presentation (1505 : Revisions to the Tourist Development TDC BYLAWS & TOURIST DEVELOPMENT DEPARTMENT OPERATIONS AND PROCEDURES MANUAL MARCH 19, 2013 UPDATE Packet Pg. 553  8.5.c.a UPDATE OBJECTIVES Attachment: TDD O&P Presentation (1505 : Revisions to the Tourist Development • Specifically Address Auditor General Findings Related to Special Events and Sponsorship Funding. • Communicate policies more clearly and effectively to stakeholder groups and the public.