Okaloosa County BOCC — April 27, 2013 — reading text

7.29.a FIN. PROJECT I.D.: 433018-1-52-01 COUNTY: OKALOOSA FAP NO.: 8886 295 A DESCRIPTION: Turn Lane and Superelevation Construction MAINTENANCE AGREEMENT Attachment: Maintenance Agreement (1506 : Acceptance of Maintenance Agreement) This AGREEMENT is between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (“DEPARTMENT”), and OKALOOSA COUNTY, Florida (hereinafter called “COUNTY”); RECITALS A. The DEPARTMENT is preparing to undertake a project within the COUNTY identified and known to the parties by Financial Project I.D. 433018-1-52-01, on Martin Luther King, Jr. Boulevard, Section No. 57000112, from Beginning Mile Post 1.893 to Ending Mile Post 2.232 (“PROJECT”) which PROJECT will be of benefit to the COUNTY; B. The COUNTY is desirous of constructing turn lanes and superelevation improvements at the intersection with Freedom Way (“IMPROVEMENT”) as part of the PROJECT; which will be of benefit to the COUNTY; C. The parties recognize the need for entering into an agreement designating and setting forth the responsibilities of each party in maintaining the IMPROVEMENT; D. Approval of federal aid necessary to the PROJECT requires agreement by the COUNTY to maintain the PROJECT; E. The COUNTY has agreed to maintain the IMPROVEMENT in accordance with the provisions below; F. The COUNTY has authorized its officers to execute this AGREEMENT on its behalf; and G. The DEPARTMENT is authorized pursuant to Section 334.044, Florida Statutes, to enter into contracts and agreements with municipalities and counties. NOW, THEREFORE, in consideration of the premises, the parties hereby agree as follows: 1. Upon completion of the IMPROVEMENT identified in the recitals above, the COUNTY shall assume responsibility for maintenance of the IMPROVEMENT and shall at all times maintain the IMPROVEMENT in a reasonable manner and with due care in accordance 1 Packet Pg. 432  7.29.a with the Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways (the “Florida Greenbook”). 2. Maintenance of the IMPROVEMENT shall be subject to periodic inspections by the DEPARTMENT. 3. The DEPARTMENT’s District Secretary shall decide all questions, difficulties, and disputes of any nature whatsoever that may arise under or by reason of this AGREEMENT, the prosecution, or fulfillment of the service hereunder and the character, quality, amount, and Attachment: Maintenance Agreement (1506 : Acceptance of Maintenance Agreement) value thereof; and his decision upon all claims, questions, and disputes shall be final and conclusive upon the parties hereto. 4. This AGREEMENT may be terminated by the DEPARTMENT following ninety (90) calendar day’s notice. 5. This AGREEMENT embodies the entire agreement and understanding between the parties hereto and there are no other agreements, understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. 6. This AGREEMENT shall be governed by and constructed in accordance with the laws of the State of Florida. 7. The COUNTY shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system, to confirm the employment eligibility of: (a) All persons employed by the COUNTY during the term of the Contract to perform employment duties within Florida; and (b) All persons, including subcontractors, assigned by the COUNTY to perform work pursuant to the contract with the Department. 8. All notices, demands, requests or other instruments shall be given by depositing the same in the U.S. Mail, postage prepaid, registered or certified with return receipt: (a) If to the DEPARTMENT, address to FDOT, 1074 Highway 90, Chipley, FL, 32428, or at such other address as the DEPARTMENT may from time to time designate by written notice to the COUNTY; and (b) If to the COUNTY address to 1759 South Ferdon Blvd, Crestview, FL 32536, or at such other address as the COUNTY may from time to time designate by written notice to the DEPARTMENT. 9. All time limits provided hereunder shall run from the date of receipt of all such notices, demands, requests and other instruments. 2 Packet Pg. 433  7.29.a This AGREEMENT shall be effective when all parties have signed it. The date of this AGREEMENT is the last date below a party’s signature. OKALOOSA COUNTY STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION By: ___________________________ By:___________________________ Name: DON R. AMUNDS JAMES T. BARFIELD, P.E. Attachment: Maintenance Agreement (1506 : Acceptance of Maintenance Agreement) Title: Chairman District Secretary Date:__________________________ Date: __________________________ ATTEST: ATTEST: Name: ________________________ Name:______________________________ Title:___________________(seal) Executive Secretary (seal) Legal Review: Legal Review: _____________________________ _______________________________ Title: County Attorney Office of the General Counsel 3 Packet Pg. 434  7.29.b Packet Pg. 435 Attachment: maintenance agreement concurrence (1506 : Acceptance of Maintenance Agreement)  7.29.b Packet Pg. 436 Attachment: maintenance agreement concurrence (1506 : Acceptance of Maintenance Agreement)  7.29.b Packet Pg. 437 Attachment: maintenance agreement concurrence (1506 : Acceptance of Maintenance Agreement)  8.1.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 19, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Shalimar Task Force Space Allocation Recommendations DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners will be briefed and request consideration of the Shalimar Annex Renovation Project Task Force members' recommendations regarding the space allocation plan for the Shalimar annex and associated operational relocations. BACKGROUND: At its November 6th, 2012 meeting, the Board of County Commissioners authorized the formation the Shalimar Annex Renovation Project Task Force. The purpose for the Task Force is to recommend to the BCC the operations that should be located at the Shalimar annex and a space allocation plan for those operations. In addition, the Task Force may recommend where to relocate the operations that must be removed from the annex and those currently in other leased spaces in the south end of the county. The Task Force may make other recommendations associated with the elimination of leased space, as it deems appropriate. The Task Force is composed of representatives from the BCC, all constitutional offices, judicial, court administration, State Attorney, Public Defender, and other stakeholders in the outcome of the renovation of the Shalimar annex. The Task Force held its first meeting on Friday, November 30, 2012 (minutes attached). There have been several subsequent meetings to discuss and refine the progress of the space allocation scheme and the schematic designs for the project. The BCC contracted with Lord & Son for design-build services for the renovation of the Shalimar annex. DAG Architects Inc has been providing design services for the project on behalf of Lord & Son. Phase I design services were limited to those activities necessary to produce a schematic design for the project. The schematic design options that came out of that effort are being presented by DAG at this meeting today (PowerPoint presentation attached). The Task Force members are meeting on Friday, March 15, 2013, and their formal recommendations will be provided shortly thereafter for the Board's consideration at this regularly scheduled meeting. RECOMMENDATIONS: The Board of County Commissioners is requested to consider and provide direction concerning the Shalimar Annex Renovation Project Task Force members' recommendations regarding the space allocation plan for the Shalimar annex and associated Packet Pg. 438  8.1.a operational relocations. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 439  Phase 2 Phase 1 Overall Floor Plan 8.1.a.a Packet Pg. 440 Attachment: Shalimar Annex (1469 : Shalimar Task Force Space Allocation  Courtroom Area 8.1.a.a Packet Pg. 441 Attachment: Shalimar Annex (1469 : Shalimar Task Force Space Allocation  Single Courtroom Area 8.1.a.a Packet Pg. 442 Attachment: Shalimar Annex (1469 : Shalimar Task Force Space Allocation  Clerk of Court Area