Okaloosa County BOCC — April 27, 2013 — reading text

budget while remaining fully consistent with the previously established Scope of Services. NOW, THEREFORE, in consideration of the mutual benefits to be derived by both parties, the parties agree to amend the Agreement as follows: 3. The recitals set forth above are true and correct and are incorporated into this Amendment. 4. The second Recital and Paragraph 6 of the original Agreement are amended by deleting the referenced value of $200,000, and substituting the value of $300,000 in its stead. 5. Exhibit 1A, which is attached hereto is incorporated into this agreement. 6. Except as modified in this Amendment, the provisions, terms and conditions of the Agreement shall remain in full force and effect. Packet Pg. 423  7.28.b Financial Project No.: 409797-1-88-01 IN WITNESS WHEREOF, this Amendment shall be effective on the last date of execution hereof by a Party. Attachment: FDOT Amendment 1 to JPA ANZ38 (1463 : Amendment to FDOT ANZ38 JPA for ATMS) OKALOOSA COUNTY STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION By: ____________________________________ By: ___________________________ Don R. Amunds James T. Barfield, P.E. Chairman District Three Secretary Board of County Commissioners Date: _________________________________ Date: _________________________ Attest: __________________________________ Attest: ________________________ Don W. Howard Krissy Cook Clerk of Court Executive Secretary (Seal) Legal Review: Legal Review: _________________________________________ ________________________________ County Attorney Office of the General Counsel Packet Pg. 424  7.28.b Financial Project No.: 409797-1-88-01 EXHIBIT 1A Federal Resources Awarded to the Recipient Pursuant to This Agreement Consist of the Following: Federal Agency: Federal Highway Administration CFDA #: 20.205 Highway Planning and Construction Attachment: FDOT Amendment 1 to JPA ANZ38 (1463 : Amendment to FDOT ANZ38 JPA for ATMS) Amount: $100,000.00 Compliance Requirement: Allowable Activities: To be eligible, most projects must be located on public roads that are not functionally classified as local. The major exceptions are the Highway Bridge Replacement and Rehabilitation Program, which provides assistance for bridges on and off the federal-aid highways, highway safety activities, bicycle and pedestrian projects, transportation enhancement activities, the recreational trails program, and planning, research, development, and technology transfer. Proposed projects meeting these and other planning, design, environmental, safety, etc., requirements can be approved on the basis of state and local priorities within the limit of the funds apportioned or allocated to each state. Allowable Costs: Eligible activities and allowable costs will be determined in accordance with Title 23 and Title 49 C.F.R. and the OMB cost principles applicable to the recipient/sub-recipient. Eligibility: By law, the federal-aid highway program is a federally assisted state program that requires each state to have a suitably equipped and organized transportation department. Therefore, most projects are administered by or through State Departments of Transportation (State DOTs). Projects to be funded under the federal-aid highway program are generally selected by state DOTs or Metropolitan Planning Organizations (MPOs), in cooperation with appropriate local officials, as specified in 23 U.S.C. and implementing regulations. Territorial highway projects are funded in the same manner as other federal-aid highway projects, with the territorial transportation agency functioning in a manner similar to a state DOT. Most Florida Land Highway Program (FLHP) projects are administered by the Federal Highway Administration (FHWA) Office of Federal Lands Highway and its Divisions or by the various Florida Land Management Agencies (FLMAs). Under the FLHP, projects in the Indian Reservation Road (IRR) Program are selected by Tribal Governments and are approved by the Bureau of Indian Affairs (BIA) and the FHWA. Due to recent legislation, Tribal Governments meeting certain requirements may now administer various IRR projects on behalf of the BIA and FHWA. The Fish and Wildlife Service (FWS) and the National Park Service (NPS) select projects in the Refuge Road and Park Roads and Parkways Programs, respectively. For the Forest Highway Program, the Forest Service, the States and the FHWA jointly select projects. Compliance Requirements Applicable to the Federal Resources Awarded Pursuant to This Agreement Are As Follows: The recipient of Federal funding must comply with the statutory requirements in Sections 112.061, 215.422, 339.12, and 339.135, Florida Statutes, and Title 23 and Title 49, C.F.R. Packet Pg. 425  7.28.c From: John Dowd To: Randy Showers; Jack Allen Cc: "Brenda L. Bailey" Subject: RE: Amendment for JPA ANZ38 Okaloosa County Date: Wednesday, March 06, 2013 4:58:18 PM Attachment: County Attorney Approval email for Amendment 1 (1463 : Amendment to FDOT ANZ38 JPA for ATMS) Randy: Tried to call, but missed you. The amendment looks fine to me. Thanks, John From: Randy Showers Sent: Wednesday, March 06, 2013 3:17 PM To: Jack Allen Cc: 'Brenda L. Bailey'; John Dowd Subject: FW: Amendment for JPA ANZ38 Okaloosa County Jack, Attached is an amendment to an existing annual FDOT JPA ( attached as well) for the Computerized Traffic Control System, changing the annual amount. I could not find any internal contract number anywhere nor on the purchasing contracts web page. This is FDOT’s submittal and is waiting for our Board’s approval. Please process and let me know when all have signed off so it can go to the board. Thanks Randy From: Johnson, Cliff [mailto:Cliff.Johnson@dot.state.fl.us] Sent: Wednesday, March 06, 2013 10:24 AM To: Randy Showers; Jason Autrey Subject: Amendment for JPA Okaloosa County Gentlemen: Attached is the proposed Amendment to the JPA revising the recurring amount from $200,000 to $300,000 which was just transmitted to the District Traffic Operations Office by the District Legal Office earlier today. We need five original executed copies. Also, please remind whoever is processing the execution to remove the “DRAFT’ watermark that is incorporated into the document. Thank You. ----------------------------------------------------------------------------- Cliff L. Johnson, Jr. District Three Traffic Operations Office Florida Department of Transportation 1074 Highway 90 Chipley, FL 32428 Packet Pg. 426  7.28.d Packet Pg. 427 Attachment: Excerpt of Minutes of Jan 2005 BCC meeting (1463 : Amendment to FDOT ANZ38 JPA for ATMS)  7.28.d Packet Pg. 428 Attachment: Excerpt of Minutes of Jan 2005 BCC meeting (1463 : Amendment to FDOT ANZ38 JPA for ATMS)  7.28.d Packet Pg. 429 Attachment: Excerpt of Minutes of Jan 2005 BCC meeting (1463 : Amendment to FDOT ANZ38 JPA for ATMS)  7.29 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 19, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Acceptance of Maintenance Agreement DEPARTMENT: Public Works BCC DISTRICT: Four STATEMENT OF ISSUE: The Florida Department of Transportation (FDOT) is requesting execution of the attached Maintenance Agreement for safety improvements they are planning to construct along Martin Luther King Jr. (MLK) Blvd. Acceptance of the maintenance agreement is required in order for FDOT to participate in the project off of the state highway system. All proposed improvements are located within County right-of-way. BACKGROUND: Okaloosa County has joined efforts with Hurlburt Field and FDOT to relocate the commercial vehicle inspection station into Hulrburt from off of US 98 to Downs Road off of MLK Blvd. Okaloosa County has secured a Defense Infrastructure Grant (DIG) to perform a portion of the work and FDOT has agreed to perform safety improvements in the form of cross slope correction and turn lane installation. FDOT is able to perform the project despite the fact that it is off of the state roadway system because it is a safety improvement and a cooperative effort. Because the improvement will be within Okaloosa County's ownership and maintenance jurisdiction, it is required that a maintenance agreement be executed. FDOT requires five (5) original agreements be returned to them once approved and executed by the Board of County Commissioners. All costs associated with the construction of the cross slope correction and turn lanes will be the responsibility of FDOT, however once the work is complete and accepted long term ownership and maintenance will be the responsibility of Okaloosa County. This will be consistent with the maintenance responsibility the County currently has for the existing segment of roadway. OPTIONS: Approve/Disapprove execution of the attached Maintenance Agreement by the Chairman for cross slope correction and turn lane installation improvements at the intersection of Martin Luther King Jr. Blvd and Downs Road. RECOMMENDATIONS: Approve execution of the attached Maintenance Agreement by the Chairman for cross slope correction and turn lane installation improvements at the intersection of Martin Luther King Jr. Blvd and Downs Road. Packet Pg. 430  7.29 RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 431