Okaloosa County BOCC — April 27, 2013 — reading text

DISTRICT: All Statement of Issue: Request approval of the work squad contract to have the Department of Corrections (DOC) provide an officer to supervise the county inmate work crew for the next year. The contract’s effective date is June 22, 2013. Background: Public Works has a budget line item approved to provide funds to the DOC so that they are able to provide 1 supervisor to monitor the activities of an inmate work crews who assists Public Works in road and stormwater tasks throughout the county under this contract. The annual cost for this crew is $58,004. This contract reflects no increase in annual expense versus the previous contract. This contract replaces contract number WS663 and will now be identified as WS822. Options: Approve/disapprove Recommendations: Approve contract renewal #WS822 with the Florida Department of Corrections and authorize Chairman to sign contract. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 399  7.27.a FLORIDA DEPARTMENT of CORRECTIONS Governor RICK SCOTT Secretary An Equal Opportunity Employer MICHAEL D. CREWS 501 South Calhoun Street  Tallahassee, FL 32399-2500 http://www.dc.state.fl.us Attachment: FLDOC Letter (1497 : Contract Renewal with the Florida Department of Corrections) February 20, 2013 Russell Barry Okaloosa County, Board of County Commissioners 1759 South Ferdon Blvd. Crestview, Florida 32536 Telephone: (850) 689-5786 RE: Work Squad Contract #WS822 Dear Mr. Barry: Attached for signatures is the original of Work Squad Contract WS822 between the Department of Corrections and your agency. This Contract will replace the current Contract WS822 effective June 22, 2013. To provide a seamless transition in contracting, please print two (2) copies of the attached original contract and have the two (2) originals signed and returned to this office, via Express Mail, by March 20, 2013. If your agency requires a longer period for approval and execution of the enclosed documents, please contact me at the telephone number shown below to request an alternate date upon which our office can expect submission. Once this Contract has been executed by the Department, one (1) executed original of the Contract will be returned to your agency. As a reminder, please be advised: • to include the Contract #(WS822) on all correspondence; • to include the FEID Number on the signature page; • that changes to the scope of services cannot be made except through a formal Contract amendment, executed by both parties, and issued by this office; and • that services may not be provided after the expiration date unless the Contract has been extended or renewed. If there are any questions, please call me at (850) 717-3661. Sincerely, Cristy E. Williams Cristy E. Williams, GOC I Bureau of Contract Management and Monitoring Packet Pg. 400  Enclosure 7.27.a Packet Pg. 401 Attachment: FLDOC Letter (1497 : Contract Renewal with the Florida Department of Corrections)  7.27.b CONTRACT # WS822 CONTRACT BETWEEN THE FLORIDA DEPARTMENT OF CORRECTIONS AND Attachment: WS822 CONTRACT 2013 (1497 : Contract Renewal with the Florida Department of Corrections) OKALOOSA COUNTY, BOARD OF COUNTY COMMISSIONERS This Contract is between the Florida Department of Corrections (“Department”) and Okaloosa County, Board of County Commissioners ("Agency") which are the parties hereto. WITNESSETH WHEREAS, Section 944.10(7) and Section 946.40, Florida Statutes and Rules 33-601.201 and 33-601.202, Florida Administrative Code, provide for the use of inmate labor in work programs; WHEREAS, inmate labor will be used for the purposes of providing services and performing work under the supervision of the Department’s staff; WHEREAS Okaloosa County, Board of County Commissioners is a qualified and willing participant with the Department to contract for an inmate work squad(s); and WHEREAS, the parties hereto find it to be in their best interests to enter into this Contract, and in recognition of the mutual benefits and considerations set forth, the parties hereto covenant and agree as follows: I. CONTRACT TERM/RENEWAL A. This Contract shall begin on June 22, 2013 or the last date of signature by all parties, whichever is later. This Contract shall end at midnight one (1) year(s) from the last date of signature by all parties or June 21, 2014, whichever is later. In the event this Contract is signed by the parties on different dates, the latter date shall control. B. Contract Renewal This Contract may be renewed, for one (1) additional one (1) year period after the initial Contract period upon the same terms and conditions contained herein. The Contract renewal is at the Agency’s initiative with the concurrence of the Department. The decision to exercise the option to renew should be made no later than sixty (60) days prior to the Contract expiration. Page 1 of 13 Master Document Revised 01/2011 Packet Pg. 402  7.27.b CONTRACT # WS822 II. SCOPE OF CONTRACT A. Administrative Functions 1. Each party shall cooperate with the other in any litigation or claims against the other party as a result of unlawful acts committed by an inmate(s) performing services under this Attachment: WS822 CONTRACT 2013 (1497 : Contract Renewal with the Florida Department of Corrections) Contract between the parties. 2. Each party will retain responsibility for its personnel, and its fiscal and general administrative services to support this Contract. 3. Through their designated representatives, the parties shall collaborate on the development of policies and operational procedures for the effective management and operation of this Contract. B. Description of Services 1. Responsibilities of the Department a. Pursuant to Chapter 33-601.202(2)(a), F.A.C., supervision of the work squad(s) will be provided by the Department. The Department shall provide one (1) Correctional Work Squad Officer position(s) to supervise an inmate work squad(s). This Contract provides for one (1) Work Squad(s) of up to five (5) inmates. b. The Department shall ensure the availability of the work squad(s) except: when weather conditions are such that to check the squad(s) out would breach good security practices; when the absence of the Correctional Work Squad Officer is necessary for reasons of required participation in training or approved use of leave; when the Officer’s presence is required at the institution to assist with an emergency situation; when the officer is ill; or when the Correctional Work Squad Officer position is vacant. In the event a position becomes vacant, the Department shall make every effort to fill the position(s) within five (5) working days. c. For security and other reasons, the Department shall keep physical custody of the vehicles, trailers, and all tools, equipment, supplies, materials and personal work items (gloves, boots, hard hats, etc.) furnished by the Agency. (The Department shall maintain an inventory of all property, expendable and non-expendable, provided by the Agency, which is in the care, custody, and control of the Department.) A hand receipt shall be signed by the Department’s Work Squad Supervisor upon the issuance and return of non-expendable items. d. In the event of damage to property as a result of an accident charged to a Department employee or blatant acts of vandalism by inmates, or loss of tools and equipment, the Agency may request that the Department replace or repair to previous condition the damaged or lost property. e. The Department shall be reimbursed by the Agency for the Department’s costs associated with this Contract in accordance with Addendum A.