Okaloosa County BOCC — April 27, 2013 — reading text

may be based upon comparable industry standards for wireless communication device service or on the standard basic service level rates, minutes, and features provided for County issued wireless communication devices from an approved County wireless communication device service provider. The current per minute reimbursement rate is $ .09. NOTE: Personal calls that are Mobile to Mobile (MM) or Link to Link (PTT) do not require reimbursement. Revised – 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 30 Packet Pg. 900  8.6.c.c OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS COUNTY ISSUED WIRELESS COMMUNICATION DEVICE USAGE AGREEMENT CERTIFICATION POLICIES/RESPONSIBILITIES COUNTY OFFICIAL/EMPLOYEE CERTIFICATION Attachment: Compare version 5 with original.pdf (1517 : Revisions to the Purchasing Manual) I hereby certify by my signature that I have been provided a copy of the County policy for Wireless Communication Device; that I have read and understand the requirements contained therein; and that I agree to comply with the requirements of the policy as now written or amended in the future. Printed Name of Authorized User: Signature of Authorized User: Date: Name of Department: Type of Equipment Requested: PDA (Blackberry), Cellular, Push to Talk Radio (Link), Pager, Air Card (Circle all that apply) APPROVED BY: Department Director’s Signature: Date: Requesting Department complete the following information & fax to: Purchasing Dept. @ 850-689-5970 Wireless Communication Device: Mfr Model Serial #: Wireless Telephone #: Revised – 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 30 Packet Pg. 901  8.7.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 19, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Marler Park Boat Parking Expansion & Convention Center Exhibit Pad DEPARTMENT: Public Works BCC DISTRICT: Two STATEMENT OF ISSUE: As part of the design review process, the Army Corps of Engineers (ACOE) has determined that wetland impacts from the proposed project will require mitigation. The design, permitting, construction inspection and long term monitoring activities that are required as part of the ACOE permit are beyond the scope of the existing task order to Atkins. The scope and fee to perform the necessary services is provided for acceptance by the Board of County Commissioners. BACKGROUND: Originally approved on November 15, 2011, Atkins is working on the design plans for the expansion of the boat parking area at Marler Park along with a new exhibit pad for the Convention Center. Proposed improvements will have an impact on small wetland areas on site and the ACOE is requiring mitigation for the environmental impacts. In order to satisfy the application and permit requirements, Atkins has provided a scope and fee to perform the necessary work (attached for reference). Included with the proposed scope is the permit design, permit acquisition, construction oversight and long term monitoring/reporting. All of these elements are required as part of the ACOE wetland permit. Without these elements being approved the permit will not be issued. The original task order to Atkins was approved by the Board of County Commissioners for a total fee of $64,615.00. Amendments 1 through 3 have increased the task total to the current approved value of $83,815.00. Proposed Amendment 4 requires approval by the Board of County Commissioners because the value of the proposed amendment is greater than 10% of the initial contract (per Purchasing Policy). The proposed amendment is for a not to exceed amount of $14,078.00. If approved, the resulting task order total would be $97,893.00. Costs associated with the design of this project are being split equally between the Tourist Development and Public Works Departments. OPTIONS: Approve/Disapprove amendment number 4 in the amount of $14,078.00 for task order number 3 to Atkins for the Marler Park Boat Parking Expansion and Convention Center Exhibit Pad design project. RECOMMENDATIONS: Approve amendment number 4 in the amount of $14,078.00 for task Packet Pg. 902  8.7.a order number 3 to Atkins for the Marler Park Boat Parking Expansion and Convention Center Exhibit Pad design project. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 903  8.7.a.a Packet Pg. 904 Attachment: Task Order approval (1485 : Marler Park Boat Parking Expansion & Convention Center  8.7.a.b Packet Pg. 905 Attachment: Proposed Amendment 4 (1485 : Marler Park Boat Parking Expansion & Convention Center  8.7.a.b Okaloosa County Marler Park Improvements Project Mitigation Plan, Maintenance, and Monitoring Scope and Fees March 6, 2013 Attachment: Proposed Amendment 4 (1485 : Marler Park Boat Parking Expansion & Convention Center Exhibit Pad) Atkins is pleased to provide you with the proposal and related fee estimate for the Marler Park property located in Okaloosa County, Florida. ATKINS will conduct additional mitigation activities as required by The U.S. Army Corps of Engineers (USACE) and will follow USACE mitigation guidelines for the Marler Park Improvements Project. These activities include conducting preparing a mitigation plan, mitigation construction oversight, mitigation maintenance oversight and mitigation monitoring. Environmental Services for the Marler Park Improvements Project will include the following individual subtask items: TASK 1: ATKINS will prepare a Final mitigation plan consistent with the USACE’s Mitigation Plan Guidelines. ATKINS will design plans for a proposed mitigation area necessary to compensate for wetland impacts associated with the Marler Park Improvements project. ATKINS will compile baseline data (including physical data, historic and existing land uses, and resources impacted) for the proposed mitigation area. ATKINS will compile a mitigation work plan which may include compiling a grading plan, planting plan, and/or wetland restoration plan. This includes the preparation of GIS exhibits and figures as needed for a proposed mitigation plan. The Atkins engineer will compose permit drawings and renderings for the mitigation plan. ATKINS will conduct additional agency coordination and negotiation with the USACE to address any mitigation plan comments or issues by the permit reviewer. This coordination includes meetings, conference calls, and ongoing negotiation related to Marler Park Improvements Project. Task 2: Atkins will perform mitigation construction oversight. An ATKINS biologist will be onsite during the mitigation construction to assist the contractor with any environmental questions or issues during any earthwork and planting activities. The Atkins representative will coordinate with the USACE if any environmental issues arise. Task 3: ATKINS will perform oversight during any maintenance events (if necessary) in order to assist the County in keeping the mitigation area within compliance with the USACE. ATKINS will also perform and complete up to three (3) yearly monitoring events which includes three field visits, qualitative and quantitative data collection, photographs, etc. The data will be compiled into yearly monitoring reports and submitted to the USACE. Task 4: Additional Survey (Southeastern Surveying, LLC) Additional Services This scope does not include state and federal listed species surveys, consultations, permitting, monitoring, or management plans. This scope does not include an environmental assessment, which is typically completed by the USACE based on project submittals (for NEPA compliance). This scope does not include re‐planting coordination or additional permitting activities if the USACE finds the mitigation area to not be in compliance after three years. These items can be added as additional services if required. Deliverables Deliverables provided at the conclusion of the work proposed above shall include the following: 1 Packet Pg. 906  8.7.a.b Task 1: Final Mitigation Plan (Based on USACE Permit Conditions) Task 3: Mitigation Monitoring Reports (3 years monitoring=3 annual reports) Attachment: Proposed Amendment 4 (1485 : Marler Park Boat Parking Expansion & Convention Center Exhibit Pad) SCHEDULE ATKINS is prepared to begin work on this assignment with the receipt of the notice to proceed. We understand that the results of our investigation need to be provided as quickly as possible after our NTP. FEE PROPOSAL Task 1: Mitigation Plan (Based on USACE Permit Conditions) $2877 Task 2: Mitigation Construction Oversight $2976 Task 3: Mitigation Maintenance Oversight/ Monitoring Events/Reports (3 reports=3 years) $7825 Task 4: Additional Survey $400 ____________ Total $14,078 Assuming that the attached terms and conditions are agreeable to you, we shall await your contract for services and notice to proceed. We appreciate this opportunity to submit our proposal. If you are in agreement with this proposal, please sign below and return a copy for my files. Please contact me at 850‐478‐9844 should you have any questions. Sincerely, Kevin M. Morgan, P.E. Senior Engineer II Atkins