Okaloosa County BOCC — August 4, 2014 — 4-3 Engineering — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: ENGINEERING PROGRAM DESCRIPTION: The Engineering Division of the Public Works Department provides services to the public in the areas of, roadway design, stormwater management, topographical and construction surveying, Land Development Code conformance review, construction inspection, and construction contract administration. REVENUE: Engineering Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 729,138 753,001 779,352 786,668 Operating Expenses 92,191 85,736 103,747 105,685 Capital Outlay 0 3,139 102,000 86,500 Other 0 0 0 0 Total 821,330 841,876 985,099 978,853 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 11 11 11 11 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 11 11 11 11 MAJOR ACCOMPLISHMENTS LAST YEAR:  Performed Damage Assessments and Project Worksheets for approximately $5M worth of damages sustained to roadways due to April 29 Flood event.  Worked with FDOT in the development/advancement of roadway projects on State and County roads in Okaloosa County; examples include Cody Ave/US 98 Interchange, PJ Adams Parkway Improvements, Martin Luther King Jr. Blvd and Downs Road intersection Improvements, SR 85 Resurfacing and Drainage Improvements (completed in FY14), US 98 and Airport Road Turn Lane (completed in FY14).  Executed agreement for $200,000 Defense Infrastructure Grant for intersection improvements at MLK Jr. Blvd and Downs Rd. Signal improvements completed in FY14, additional efforts for improvements are being coordinated with Hurlburt Field.  Completed LAP grant from FDOT for safety improvements on Airport Road north of Crestview.  Executed a $4.4M TRIP agreement with FDOT for the design and right-of-way acquisition of a four-lane roadway from SR85 to I-10 along PJ Adams Parkway. Design is ongoing.  Secured future TRIP funding for further right-of-way acquisition and construction of improvements in future years for PJ Adams Parkway.  Executed over $400,000 worth of Grants with FDEP for funds resulting from the MOEX settlement with BP. Completed design and permitting, began construction.  Completed the design for stormwater retrofit improvement projects with participation from the Florida Department of Environmental Protection (Construction to be funded by FDEP – anticipated approximately $200,000 construction costs).  Assisted with the development of plans for a bridge wood-to-concrete replacement project.  Submitted for 3 Emergency Watershed Protection grants due to damages sustained from April 29 floods.  Processed 6 vacation of right-of-way requests; obtained 5 easements from private property owners to accommodate construction projects; performed various surveys for design, construction or inspection purposes, plus survey work related to code enforcement issues, driveway construction, easement location, FDEP compliance and NPDES data collection.  Provided engineering input on miscellaneous tasks performed by County staff.  Completed construction oversight for the $1.2M Marler Park Boat Parking and Convention Center Exhibit Slab Improvements.  Completed elevation certificates for County facilities to comply with insurance requirements.  Attended applicable Board of County Commissioners, Transportation Planning Organization, Regional Transportation Planning Organization, Eglin Noise Committee, Planning Commission, Comprehensive Planning Committee, etc. meetings.  Managed the Capital Improvement Project budget along with the Road Division. PROGRAM GOAL: The Engineering division’s mission is to provide safe infrastructure and quality of life related services to the residents and visitors of Okaloosa County. The division accomplishes this mission through its four sections: Drafting and Design, Land Development Review, Right-of-Way, and Survey. KEY OBJECTIVES: 1. Provide engineering services that enhance or maintain the health, safety and welfare of the general public. 2. Provide timely and courteous assistance to citizens. 3. Ensure that all projects are designed and constructed within established budgetary constraints, comply with acceptable industry standards, and are performed in compliance with County policies and procedures. 4. Provide surveying services for design, construction, and enforcement purposes. 5. Acquire the necessary easements, deeds, and agreements to construct and maintain County infrastructure. 6. Provide recommendations to the Board of County Commissioners related to the operation and maintenance of infrastructure owned by the County. 7. Maintain a database of record drawings for projects constructed, repaired or maintained by County forces.  8. Projects for FY 2015 • Execute Project Worksheets resulting from FEMA funding for April 29 Flood event. • Hurlburt Field Entrance Interchange (project liaison during construction) • PJ Adams Parkway – Phase 1 Widening and Right-of-way Acquisition (project and grant administration) • Rocky Bayou Drive Sidewalk Design (FDOT grant administration of design) • P.J. Adams Parkway Phase 1 Widening Design and Right-of-way Acquisition (FDOT Grant) • Sylvania Heights Stormwater Improvements – Design and construction (FDEP Grant) • Overbrook and Tanglewood Stormwater Improvements Construction– FDEP/MOEX grants • Emergency Watershed Protection Program – sites performed as funded • Okaloosa Lane Paving Project Design • Fairchild Road Dirt to Pave conversion; begin construction • Martin Luther King Jr. Blvd; complete design and move to construction • Assist with dirt to pave conversion projects (design and inspection) 9. Verify that all submitted designs (both those intended for public dedication and private ownership/maintenance) meet or exceed the minimum standards set forth in the Land Development Code to protect the health, safety and welfare of the general public. 10. Coordinate public and private proposed improvements (across county and municipal jurisdictions) for compatibility. 11. Inspect improvements to verify that they are constructed in accordance with the approved development documents prior to making a recommendation to the Board of County Commissioners for acceptance of maintenance responsibility. 12. Maintain open communication with project applicants from the pre-application meeting through development approval. 13. Provide an efficient development review process. 14. Monitor stormwater and transportation concurrency in accordance with the Land Development Code and Comprehensive Plan.  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of full-time employees 11 11 11 Input Total Division Budget Request* $1,011,546 $1,064,367 $1,069,828 Grants acquired 4 6 3 Construction contracts finalized 3 3 2 Output Project designs completed by staff 4 3 2 Project designs completed by consultants and administered 5 10 12 by staff Efficiency Average time to process payment requests 10 10 5 Percentage of projects completed under budget 100 100 95 Effectivenes Ratio of Grant dollars to County match dollars spent on 1.87:1 1.5:1 1.5:1 design/construction projects *Includes salaries, benefits and operating expenses for Land Development Review staff (additional 4 employees).  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: LAND DEVELOPMENT REVIEW AND PERMITTING PROGRAM DESCRIPTION: The Review, Testing, and Inspection section of the Engineering Division in the Public Works Department provides engineering review to ensure that all infrastructure improvements intended for use by the public meet the standards of the Land Development Code and protect the health, safety, and welfare of the general public. REVENUE: The Review, Testing, and Inspection section is funded within the County Transportation Trust Fund (CTTF). Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 269,692 275,378 285,015 284,678 Operating Expenses 34,126 31,954 38,666 39,388 Capital Outlay 0 0 0 0 Other 0 0 0 0 Total 303,818 307,332 323,681 324,066 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 6 4 4 4 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 6 4