Okaloosa County School Board — Workshop Meeting, March 25, 2024 — reading text

3 to Potpan's Asphalt Maintenance LLC; and Group 5 to Pothole Heroes LLC. The bid will be used as needed, based on fixed pricing. Funds will be paid from Capital Funds - 1.50 - Project 2368 - DW - Paving/Resurfacing. The three (3) year contract is effective April 14, 2024, through April 13, 2027. Copies of the award tabulation, bid, and Addendum 1 are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB24-02_TAB.pdf (125 KB) ITB 24-02 ASPHALT PAVING, REPAIRS, SEALCOATING AND STRIPING; CONCRETE CURBING AND SIDEWALKS.pdf (655 KB) ITB 24-02 Addendum 1.pdf (248 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 RFP 24-01 External Independent Auditing Services: Committee Recommendation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 25, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation for RFP 24-01 External Independent Auditing Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Carr, Riggs & Ingram, LLC. Public Content Request approval of the committee's recommendation for RFP 24-01 External Independent Auditing Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Carr, Riggs & Ingram, LLC. Copies of the RFP Committee Recommendation and the minutes from the committee meeting are attached. For additional information, please contact Julie Perry, Chief Financial Officer, at (850) 833-5850. File Attachments RFP 24-01 Committee Recommendation.pdf (116 KB) Minutes 3-11-2024 RFP 24-01 & 24-02 Auditing Services.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 RFP 24-02 Internal Accounts External Independent Auditing Services: Committee Recommendation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 25, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation for RFP 24-02 Internal Accounts External Independent Auditing Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Carr, Riggs & Ingram, LLC. Public Content Request approval of the committee's recommendation for RFP 24-02 Internal Accounts External Independent Auditing Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Carr, Riggs & Ingram, LLC. Copies of the RFP Committee Recommendation and the minutes from the committee meeting are attached. For additional information, please contact Julie Perry, Chief Financial Officer, at (850) 833-5850. File Attachments RFP 24-02 Committee Recommendation.pdf (95 KB) Minutes 3-11-2024 RFP 24-01 & 24-02 Auditing Services.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $50,000: Howard Technology, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 25, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $53,085.00 Budgeted : Yes Budget Source : Capital Fund, Project 2364 Bo School Equipment ($18,051.00), Capital Fund, Project 4329 DW Technology Upgrades ($68.00), Federal Fund, Project 4401 Title I-Part A ($34,966) Recommended Action : Motion to approve the purchase of audio visual equipment from Howard Technology for a total of $53,085.00. Public Content Request approval to purchase audio visual equipment from Howard Technology for a total of $53,085.00. The purchase is made from PAEC Contract #23-165, and funds will be paid from Capital Fund, Project 2364 Bo School Equipment ($18,051.00), Capital Fund, Project 4329 DW Technology Upgrades ($68.00), Federal Fund, Project 4401 Title I-Part A ($34,966). A copy of the quote is attached. For additional information, please contact Amy Klugh, Principal, Shalimar Elementary School, at (850) 833-4339. File Attachments HOWARD TECHNOLOGY QUOTE.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $50,000: Weatherproofing Technologies, Inc. (WTI), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 25, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 25, 2024 Absolute Date : Mar 25, 2024 Fiscal Impact : Yes Dollar Amount : $313,996.87 Budgeted : Yes Budget Source : Capital Fund, Project 0322 DW- Roofing Recommended Action : Motion to approve the maintenance and repair of roofs at Edge Elementary School ($194,657.72), and Eglin Elementary School ($119,339.15), for a total of $313,996.87. Public Content Request approval of the maintenance and repair of roofs at Edge Elementary School ($194,657.72), and Eglin Elementary School ($119,339.15), for a total of $313,996.87. The purchases are made through PAEC/AEPA Contract #021-D, and funds will be paid from Capital Fund, Project 0322 DW-Roofing. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments EDGE QUOTE.pdf (810 KB) EGLIN QUOTE.pdf (314 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Tag-On Bid Over $50,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 25, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 25, 2024 Absolute Date : Mar 25, 2024 Fiscal Impact : Yes Dollar Amount : $76,642.00 Budgeted : Yes Budget Source : Capital Fund, Project 5341 - DW - Safety/ADA Playgrounds Recommended Action : Motion to approve the purchase from Playmore Recreational Products & Services for Silver Sands School in the total amount of $76,642.00. Public Content Request approval to purchase playground surfacing, including installation from Playmore Recreational Products &