Okaloosa County School Board — Workshop Meeting, March 25, 2024 — reading text

Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 25, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 25, 2024 Absolute Date : Mar 25, 2024 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for February 2024. Public Content The financial statement for the month ending February 29, 2024, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2024-02.pdf (764 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 25, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill Summary 03.25.2024.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 25, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-03-25.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Payroll Warrant Register and Accounts Payable Warrant Register totaling $25,481,085.76; Self-Health Insurance Claims and Fees totaling $2,408,276.86; and Bank Transfers totaling $25,000,000.00 for February 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 25, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,481,085.76, Self- Health Insurance Claims and Fees in the amount of $2,408,276.86, and Bank Transfers in the amount of $25,000,000.00. Public Content Payroll Warrant Register and Accounts Payable Warrant Register totaling $25,481,085.76; Self-Health Insurance Claims and Fees totaling $2,408,276.86; and Bank Transfers totaling $25,000,000.00 for February 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 08 - MIS 3478 - Warrant Register - February 2024.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Check Recovery Agreement between The School Board of Okaloosa County and Profituity for NSF check recovery services, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Mar 25, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Profituity for NSF check recovery services. Public Content The District has an annual contract with Safe-Chek, Inc., to provide guarantees for NSF (Not Sufficient Funds) checks written to the District. A recent NACHA (National Automated Clearing House Association) rule change now requires the District to have a direct agreement with the ACH (Automated Clearing House) processor company, Profituity that Safe-Chek, Inc., uses to reimburse the District for NSF checks. This agreement is required in order for the District to continue contracting with Safe-Chek, Inc. This agreement is for the processing of ACH funds for checks written directly to the District, not the individual schools. We also are requesting approval for the School Principals to sign the same agreement for each individual school to be reimbursed directly to their individual school banks. Each school must complete a Profituity agreement with their specific bank noted for reimbursement of NSF checks. There is no cost for these services to the District. File Attachments Profituity Service Agreement_RepresentmentOnly_School_Board_of_Okaloosa_County.pdf (170 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 ITB 24-02 Asphalt Paving of Parking Lots, Repair Sealcoating & Striping; Concrete Curbing & Sidewalks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 25, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 25, 2024 Absolute Date : Mar 25, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill - Project 2368 - DW - Paving/Resurfacing Recommended Action : Motion to approve the Committee's recommendation to award ITB 24-02 Asphalt Paving of Parking Lots, Repair Sealcoating & Striping; Concrete Curbing & Sidewalks, Groups 1, 2 & 4 to James David Site Prep & Underground LLC; Group 3 to Potpan's Asphalt Maintenance LLC; and Group 5 to Pothole Heroes LLC. The three (3) year contract is effective April 14, 2024, through April 13, 2027. Public Content Request approval of the Committee's recommendation to award ITB 24-02 Asphalt Paving of Parking Lots, Repair Sealcoating & Striping; Concrete Curbing & Sidewalks, Groups 1, 2 & 4 to James David Site Prep & Underground LLC; Group