Okaloosa County BOCC — April 1, 2014 — PJ TRIP agmnt with attachments — reading text

storm water facilities, curb and gutter, and roadway signing and striping. The project includes design and permitting for Phases 1 through 4 and right-of-way acquisition for Phases 1 and 2 as outlined below. The project shall at a minimum consist of the following as approved by the DEPARTMENT: Phase 1A — FPID: 421997-3-38-01 — Design & Permitting —- From SR 85N to Key Lime Place e Design Final Construction Plans to widen P.J. Adams Parkway from SR 85N to Key Lime Place from a two-lane to a four-lane roadway. The work shall include construction of turn lanes, traffic separators, sidewalks, bike lanes, storm water facilities, curb and gutter, and roadway signing and striping. e Construct westbound left turn lane on P.J. Adams Parkway at Key Lime Place. e Construct eastbound left turn lane on P.J. Adams Parkway at Villacrest Drive. e Construct new signalized intersection at P.J. Adams Parkway and Key Lime Place. e Obtain required permits from all environmental and regulatory agencies. Phase 1B — FPID: 421997-3-48-01 — Right-of-Way — From SR 85N to Key Lime Place ¢ Obtain right-of-way from SR 85N to Key Lime Place via warranty deed(s) based on proposed right-of-way identified in final design plans. e Obtain temporary construction easements (TCE’s), if required. Updated 2/24/2014 Phase 2A — FPID: 421997-4-38-01 — Design & Permitting — From Key Lime Place to Ashley Dr. Design Final Construction Plans to widen P.J. Adams Parkway from Key Lime Place to Ashley Drive from a two-lane to a four-lane roadway. The work shall include construction of turn lanes, traffic separators, sidewalks, bike lanes, storm water facilities, curb and gutter, and roadway signing and striping. Construct westbound left turn lane on P.J. Adams Parkway at Ashley Drive. Construct eastbound left turn lane on P.J. Adams Parkway at Villacrest Drive. Obtain required permits from all environmental and regulatory agencies. Phase 2B — FPID: 421997-4-48-01 — Right-of-Way — From Key Lime Place to Ashley Drive Obtain right-of-way from Key Lime Place to Ashley Drive via warranty deed(s) based on proposed right-of-way identified in final design plans. Obtain temporary construction easements (TCE’s), if required. Phase 3A — FPID: 421997-5-38-01 — Design & Permitting — From Ashley Drive to Wildhorse Dr. Design Final Construction Plans to widen P.J. Adams Parkway from Ashley Drive to Wildhorse Drive from a two-lane to a four-lane roadway. The work shall include construction of turn lanes, traffic separators, sidewalks, bike lanes, storm water facilities, curb and gutter, and roadway signing and striping. Construct westbound left turn lane on P.J. Adams Parkway at Wildhorse Drive. Construct westbound right turn lane on P.J. Adams Parkway at Northview Drive. Construct eastbound left turn lane on P.J. Adams Parkway at Northview Drive. Construct eastbound right turn lane on PJ. Adams Parkway at Wildhorse Drive. Upgrade existing signalized intersection at P.J. Adams Parkway and Wildhorse Dr. Obtain required permits from all environmental and regulatory agencies. Updated 2/24/2014 Phase 4A ~ FPID: 421997-6-38-01 — Design & Permitting — From Wildhorse Dr. to SR 8 (I-10) e Design Final Construction Plans to widen P.J. Adams Parkway from Wildhorse Drive to SR 8 (I-10) from a two-lane to a four-lane roadway. The work shall include construction of turn lanes, traffic separators, sidewalks, bike lanes, storm water facilities, curb and gutter, and roadway signing and striping. * Construct westbound left turn lane on P.J. Adams Parkway at Cadle Drive. e Construct westbound left turn lane on P.J. Adams Parkway at Antioch Road. e Construct westbound left turn lane on P.J. Adams Parkway at Garrett Pit Road. e Construct eastbound left turn lane on P.J. Adams Parkway at Addison Place Apartments. e Obtain required permits from all environmental and regulatory agencies. The County shall issue through its procurement process a Request for Proposal (RFP) to solicit proposals from various firms to design, permit and acquire right-of-way for Phases 1-4 of the P.J. Adams Parkway/Western Bypass Widening Project in Okaloosa County, as outlined above. The contract award will be based on the highest ranking from the Board of County Commissioner’s approved Selection Committee. An electronic copy of the draft RFP prepared by the County shall be submitted to the District Three Planning Office for review and approval prior to advertisement and release of the RFP. With respect to the evaluation of each technical proposal submitted, the Selection Committee members will independently evaluate and score the Proposals. The County shall then announce the scores and ranking for each proposal. Updated 2/24/2014 Exhibit B SCHEDULE OF SERVICES P.J. Adams Parkway/Western Bypass Widening Project, Okaloosa County (Design: FPID’s 421997-3-38-01, 421997-4-38-01, 421997-5-38-01, 421997-6-38-01) (Right-of-Way: FPID’s: 421997-3-48-01, 421997-4-48-01) Estimated Project Production Schedule April 2014 Advertise Request for Proposals (RFP) May 2014 Pre-proposal Meeting July 2014 Board of County Commissioner Award / Issue Notice to Proceed January 2015 Begin Partial R/W Acquisition (Phase 1 and 2) June 2015 Complete Design and Permitting (Phase 1 through 4) January 2016 End R/W Acquisition / Project Closeout Updated 2/24/2014 Exhibit C SCHEDULE OF FUNDING P.J. Adams Parkway/Western Bypass Widening Project, Okaloosa County (Design: FPID’s 421997-3-38-01, 421997-4-38-01, 421997-5-38-01, 421997-6-38-01) (Right-of-Way: FPID’s: 421997-3-48-01, 421997-4-48-01) Estimated total cost as set forth in the DEPARTMENT'S adopted work program for this PROJECT is $4,400,000. The estimated COUNTY share of the PROJECT is $2,200,000. The County portion is to be supplied by donation of right of way. The estimated DEPARTMENT share of the PROJECT is $2,200,000. Updated 7/20/12 D. Exhibit D PROVISIONS FOR ADVANCED PAYMENTS (if Applicable) (Reference section 3.D in AGREEMENT) The DEPARTMENT agrees to pay an amount of $ which is equal to 15% of the DEPARTMENT'’s maximum participation of the estimate of the cost of the PROJECT. The advanced amount shall be paid to the COUNTY after execution of this AGREEMENT and within the fiscal year of the project funding in the DEPARTMENT'S Adopted Work Program as of the date of execution. The amount advanced after execution shall be applied toward latter months payments or at the completion of the PROJECT. The COUNTY will submit an invoice for the advance. Any unexpended funds remaining at the conclusion/termination of the AGREEMENT shall be returned to the DEPARTMENT within___ days of the completion/termination of the project 18 Updated 7/20/12 Exhibit E NOTICE OF COMPLETION JOINT PARTICIPATION AGREEMENT Between THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION and the ( ), Florida PROJECT DISCRIPTION FINANCIAL MANAGEMENT I[D# In accordance with the Terms and Conditions of the AGREEMENT, the undersigned hereby provides notification that the work authorized by this Agreement is complete as of (COUNTY. , Florida) By: Name: Title: ENGINEER'S CERTIFICATION OF SUBSTANTIAL COMPLIANCE In accordance with the Terms and Conditions of the AGREEMENT, the undersigned hereby certifies that all work which originally required certification by a Professional Engineer has been completed in substantial compliance with the PROJECT construction plans and specifications. SEAL: By: , PLE. Name: Date: 19