Okaloosa County BOCC — August 11, 2015 — Water and Sewer — reading text

e-bills sent 4,000 4,400 4,800  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/LABORATORY PROGRAM DESCRIPTION: This program is responsible for testing various water and wastewater samples to assure compliance with Federal and State regulatory requirements. These samples come from 3 wastewater treatment facilities, 39 monitoring wells, and various points throughout the water distribution system. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 37,000 water service and 34,000 sewer service connections both residential and commercial. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Performed a total of over 4,000 wastewater sample tests. Ø Tested in excess of 936 water samples from monitoring wells. Ø Completed in excess of 2,097 tests in both Bacteriology and Quality tests on County drinking water samples. Ø Provided all required reports to DEP, EPA, and NW Florida Water Management District. Ø Performed numerous testing on an as needed basis (outsourced, leachate, sand and grit). PROGRAM GOAL: Through the timely testing and reporting of water quality, ensure the public has a safe supply. Make certain that all treated wastewater meets all required standards prior to discharge from the plant. Provide the public with an annual report on the quality of the drinking water and how samples are tested and monitored. KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2. Maintain and extend the useful life and utility of County facilities. 3. Ensure the preservation and safe operation of all work related equipment. 4. Carry out required State and Federal laboratory testing to assure water and wastewater meet proper standards. 5. Perform all tests required by law, regulation and design standards or contract with a laboratory capable of such tests at a cost efficient manner if needed. The following projects are planned for FY2016: Ø Perform all mandated wastewater sample tests. Ø Test all required water samples from monitoring wells. Ø Complete both Bacteriology and Quality tests on County drinking water samples. Ø Provide all required reports to DEP, EPA, and NW Florida Water Management District. Ø Prepare and distribute annual Consumer Confidence Report (CCR; water quality analysis) to the public.  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY13/14 FY14/15 FY15/16 Annual lab tests performed / Lab personnel 4,271 / 5 > 4,000 / 5 > 4,000 / 5 Efficiency Annual lab tests performed / monitoring wells 936 / 39 936 / 39 936 / 39 Number of lab tests on drinking water 2,164 > 2,000 > 2,000 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 32 32 32 34 Full-time Management & Professional 15 15 15 15 Full-time Operations & Trades 75 75 75 77 Part-time 0 0 2 2 Total 122 122 124 128 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $5,650,573 $5,863,851 $7,267,156 $7,612,726 $345,570 4.8% Operating Expenses $16,220,399 $15,320,173 $9,669,468 $10,116,763 $447,295 4.6% Capital Outlay $4,955,172 $4,662,758 $18,815,594 $21,568,500 $2,752,906 14.6% Debt Service $3,904,819 $3,769,810 $8,322,026 $5,687,533 -$2,634,493 -31.7% Grants & Aids $1,497,480 ($150,660) $166,350 $0 -$166,350 -100.0% Other Uses $0 $0 $16,700,161 $20,291,680 $3,591,519 21.5% Total $32,228,443 $29,465,932 $60,940,755 $65,277,202 $4,336,447 7.1% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $5,309,219 $5,306,741 $5,454,667 $147,926 2.8% Added two FTE Administrative staff & added two FTE Operational staff 20 BENEFITS $1,930,190 $1,960,415 $2,158,059 $197,644 10.1% Information previously provided to BCC 31 PROFESSIONAL SERVICES $447,000 $414,000 $425,500 $11,500 2.8% FDEP & FDEM licenses/ Due to additional new staff and immunization boosters, operating permit renewals. 32 ACCOUNTING & AUDITING $27,500 $27,500 $27,500 $0 0% 34 CONTRACT SERVICES $3,164,006 $3,325,867 $3,402,623 $76,756 2.3% Additional contracted services. 40 TRAVEL & PER DIEM $10,200 $7,200 $9,200 $2,000 27.8% Increase –Travel costs for training new staff. 41 COMMUNICATIONS SERVICES $75,000 $70,000 $80,000 $10,000 14.3% Cellular phones/pagers increase - More efficient service for customers - such as Senior Meter Readers now using smart phones for communications; more air cards are needed for laptops so employees can view SCADA and GIS programs.- using smarter technology. 42 FREIGHT & POSTAGE $5,000 $5,500 $5,500 $0 0% 43 UTILITY SERVICES $1,690,000 $1,588,000 $1,956,000 $368,000 23.2% Increase- Power costs – 4 new lift stations added: Eglin Main Base, Plew (on Eglin), Partridge Hills, Majestic Oaks; increased flow at the plant (i.e. from Eglin) means increased power costs, especially now that we started utilizing the 2nd oxidation ditch. 44 RENTS & LEASES $385,408 $384,323 $391,789 $7,466 1.9% Realignment of activities as a result of new building construction. 45 RISK MANAGEMENT ALLOCATION $450,560 $503,456 $503,456 $0 0% 46 REPAIR & MAINTENANCE $2,402,048 $2,049,088 $2,050,187 $1,099 0.1% Anticipated slight increase in R&M costs. 47 PRINTING & BINDING $1,500 $1,750 $2,000 $250 14.3% 49 MISCELLANEOUS CHARGES $175,600 $174,200 $211,300 $37,100 21.3% Increase - OCWS customers are continuing to use Credit Card and E-check options more though the IVR and online website. The increase has driven up the overall Bank Charges. 51 OFFICE SUPPLIES $15,000 $15,000 $15,000 $0 0% 52 OPERATING SUPPLIES $922,878 $1,067,584 $994,708 -$72,876 -6.8% Increase - ethanol free fuel for smaller engines. 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $20,000 $21,000 $21,000 $0 0% 55 TRAINING & EDUCATION EXPENSES $25,000 $15,000 $21,000 $6,000 40.0% Increase in training for additional staff 60 CAPITAL OUTLAY $11,559,863 $18,815,594 $21,568,500 $2,752,906 14.6% Replacing several large dollar pieces of equipment – Service line sewer Inspection camera, small dump truck, Bobcat attachments, 175 kw generator, and semi-tractor. 71 PRINCIPAL $4,373,107 $4,656,272 $2,377,300 -2,278,972 -48.9% Result of bond refunding 72 INTEREST $3,804,779 $3,664,004 $3,309,233 -$354,771 -9.7% Result of bond refunding 73 OTHER DEBT SERVICE COSTS $1,750 $1,750 $1,000 -$750 -42.9% 81 AIDS TO GOVERNMENT AGENCIES $0 $166,350 $0 -$166,350 -100.0% City of FWB force main joint project –project complete. 99 RESERVES $17,082,440 $16,700,161 $20,291,519 $3,591,519 21.5% Result of new construction and Eglin tap fees. TOTAL $53,878,048 $60,940,755 $65,277,202 $4,336,447 7.1%