Okaloosa County School Board — Workshop Meeting, July 21, 2016 — reading text

Superintendent for approval. Meeting : Jul 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve request to close the current Choctawhatchee High School Internal Funds checking account at First City Bank and open a new account at BBVA Compass Bank effective July 26, 2016. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Choctawhatchee High School is requesting permission to close their current Internal Funds checking account at First City Bank and open a new account at BBVA Compass Bank because First City Bank's Racetrack Road branch is scheduled to close July 29, 2016. Compass Bank has a branch very close to the school. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments ChoctawHS-BankChange-Agenda 2016-07-25.pdf (709 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Exempted Purchase: Curriculum Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,977.59 Budgeted : Yes Budget Source : General Funds, Project 8107 CSR-Math Initiatives and Federal Funds, Project 7401 Title 1 Recommended Action : Motion to approve the purchase from Curriculum Associates in the amount of $55,977.59. Public Content Request approval to purchase software subscription/site licenses for I-Ready Florida Math from Curriculum Associates in the amount of $55,977.59. The purchase is exempt under 6A-1.012(11)(b). Funding will be paid from two (2) funding sources, $28,083 from General Funds, Project 8107 CSR-Math Initiatives and $27,894.59 from Federal Funds, Project 7401 Title 1. The contract is effective August 1, 2016 through July 31, 2017 and a copy of the quote is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum and Instruction at (850) 833-3191. File Attachments CURRICULUM ASSOC.pdf (520 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Exempted Purchase: Achieve3000, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Jul 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $206,725.00 Budgeted : Yes Budget Source : General Funds, Project 6123, Reading Instruction Recommended Action : Motion to approve the purchase in the amount of $206,725 for Achieve3000 Software Subscription. Public Content Request approval of the purchase from Achieve3000 in the amount of $206,725 for Pro Differentiated Literacy Solution Software Subscriptions and Site Licenses. This purchase is exempt through 6A-1.012(11)(b). Funding will be paid from General Funds, Project 6123, Reading Instruction. The contact is effective August 1, 2016 through June 30, 2017 and a copy of the quote is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent of Curriculum & Instruction at (850) 833-3191. File Attachments ACHIEVE3000.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Exempted Purchase: Renaissance Learning: presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $136,637.15 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase of software subscriptions from Renaissance Learning for a total of $136,637.15. Public Content Request approval to purchase software subscriptions for AR and STAR Reading from Renaissance Learning in the amount of $136,637.15 for the schools listed on the attached quote. The purchase is exempted under 6A1.012(11)(b). Funding will be paid from General Funds, Project 6123 Reading Instruction. The subscription is effective 8/1/2016 through 7/31/2017 and a copy of the quote is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum and Instruction at (850) 833-3191. File Attachments Renaissance Learning Quote.pdf (180 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.10 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $219,516.97 Budgeted : Yes Budget Source : Special Revenue, Project 5488 DoDea - Science Recommended Action : Motion to approve the purchases from Dell and School Outfitters in the amount of $219,516.97. Public Content Request approval to purchase Chromebooks from Dell in the amount of $209,455.25 through State of Florida Contract and to purchase Luxor Charging Carts from School Outlet in the amount of $10,061.72 through RFQ 16-26, for a grand total of $219,516.97. Funding will be paid from Special Revenue, Project 5488 DoDEA - Science. For additional information, please contact Cheree Davis, Assistant Principal, Fort Walton Beach HS at (850) 833-3300. File Attachments RFQ 16-26.pdf (22 KB) DELL QUOTE.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Factory Direct Agreement: AAON, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 21, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Capital Funds, Various Projects Recommended Action : Motion to approve the Factory Direct Agreement with AAON. Public Content Request approval of the Factory Direct Agreement with AAON. Hill Company Gulf States is the approved vendor for the purchase of AAON products and equipment. Purchases will be made on an as needed basis, based on factory direct pricing. The agreement is in effect until July 24, 2017 and a copy is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments AAON Factory Direct Pricing Letter 070616.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Service Agreement #17-26 Brice Milton, presented by Vince Windham, Program