Okaloosa County School Board — Regular Meeting, May 27, 2025 — reading text

May 27, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,267.17 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-05-27.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.15 Payroll Warrant Register and Accounts Payable Warrant Register totaling $37,099,852.30; Self-Health Insurance Claims and Fees totaling $3,321,597.43; and Bank Transfers totaling $0.00 for April 2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $37,099,852.30, Self- Health Insurance Claims and Fees in the amount of $3,321,597.43, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $37,099,852.30; Self- Health Insurance Claims and Fees totaling $3,321,597.43; and Bank Transfers totaling $0.00 for April 2025 are being presented to the School Board. File Attachments 10 - MIS 3478 - Warrant Register - April 2025.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.16 Resolution 25-03 Authorizing the Approval of a Third Amendment to Lease Schedule for Certificates of Participation (The School Board of Okaloosa County, Florida, Master Lease Program) 2022A Adding Edwins Elementary School Roofing that May Be Financed with the Proceeds, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Certificates of Participation 2022A Recommended Action : Motion to approve Resolution 25-03 Authorizing the Approval of a Third Amendment to Lease Schedule for Certificates of Participation (The School Board of Okaloosa County, Florida, Master Lease Program) 2022A Adding Edwins Elementary School Roofing that May Be Financed with the Proceeds. Public Content The Superintendent recommends approval of Resolution No. 25-03 which authorizes the approval of a third amendment to the lease schedule for Certificates of Participation (The School Board of Okaloosa County, Florida, Master Lease Program) 2022A adding the Edwins Elementary School roofing project that may be financed with the proceeds using declared savings of approximately $3.0 million. File Attachments Lease Schedule 2022A - Third Amendment - v1 - dist 5.14.25.pdf (224 KB) Resolution 25-03 School Board - v1 - Series 2022A - Third Amendment.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $50,000: Benchmark, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $59,376.50 Budgeted : Yes Budget Source : General Fund, Project 6023 Reading Recommended Action : Motion to approve the purchase of Phonics Consumables and Digitial Literacy Subscriptions from Benchmark Education Company for a total of $59,376.50 Public Content Request approval to purchase Phonics Consumables in the amount of $15,400.00 and Digitial Literacy Subscription Renewals in the amount of $43,976.50, for a total purchase amount of $59,376.50. The purchase is made through Santa Rosa County RFP 24-05 BG Core Curriculum Enhancements, funds will be paid from General Fund, Project 6023 Reading, and copies of the quotes are attached. This request is for 2025-2026 School Year. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, at (850) 833-5888. File Attachments BENCHMARK QUOTE-CONSUMABLES.pdf (168 KB) BENCHMARK QUOTE-DIGITAL.pdf (224 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Parker Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.18 Tag-On Bid Purchase Over $50,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 27, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $65,579.40 Budgeted : Yes Budget Source : General Fund, Project 5068 CAPE- Information Technology Recommended Action : Motion to approve the purchase of 30 Desktop PCs and Gaming Monitors from Dell for a total of $65,579.40. Public Content Request approval to purchase 30 Alienware Aurora Act1250 Desktops PCs and 30 Alienware Gaming Monitors from Dell for a total of $65,579.40. The purchase is made through Contract #23023/43210000-23-NASPO-ACS, and funding will be paid from General Fund, Project 5068 CAPE-Information Technology. A copy of the quote is attached. For additional information, please contact Jennifer Beasley, Program Director, Career & Technical Education (CTE), at (850) 833-5858. File Attachments DELL QUOTE.pdf (190 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and