Okaloosa County BOCC — November 1, 2016 — Agenda — reading text

Agenda Okaloosa County Board of Commissioners Tuesday, November 1, 2016– 6:00 PM Crestview City Hall Council Chambers I. Public Information Update 1. Public Information Update. Dist: All. Page: 6 II. County Administrator's Update III. County Attorney's Update IV. Commissioners' Minute V. Clerk of Court's Update VI. Public Comments VII. Visitor 1. Community Tourism Stakeholders wish to address the Board concerning the Tourist Development Department's Organizational Structure and Hiring of a Director (Dist: 5). Page: 18 VIII. Consent Agenda 1. [CAO] Per Florida Statute 136.06, a link to checks written and payments made (warrants) is provided for Board information and review. Dist: All Page: 19 2. [CAO] Approval of Budget Resolution(s) & Transfer(s). Dist: All Page: 22 3. [CAO] Request approval of Resolution by the Okaloosa County Board of County Commissioners urging the Florida Legislature and Cabinet to dedicate conservation funds for water conservation projects. District: All. Page: 35 4. [CAO] Request approval to Authorize Scheduling and Advertising of a Public Hearing for the Adoption of an Ordinance Amending the Bluewater Bay Municipal Services Benefit Unit Ordinance.. District: 5 Page: 40 Revised: 10/27/2016 5:04 PM Page 1 of 5 Regular Meeting (North) Agenda November 1, 2016 5. [GM] Request approval of FDOT's JPA Supplemental Agreement for Block Grant Funding Contract and the Authorizing Resolution - All BCC Districts Page: 44 6. [GM] Request approval of final payment to Tindale Oliver for the development of Transit Development Plan - All BCC Districts Page: 69 7. (GM) Request approval of FDOT's Transit Corridor Grant Supplemental Joint Participation Agreement (JPA) #2 Contract No. ARN14 for FY17 - All BCC Districts Page: 108 8. (GM) SHIP Subrecipient Agreement for 2016/2017, 2017/2018, and 2018/2019 - All BCC Districts Page: 116 9. [GM] Request approval of FY 16 Cost Allocations and Certifications for Transit Vehicle Maintenance. Dist: All. Page: 167 10. [GM] Request approval of additional $81.68 for Flood Information Publication - All BCC Districts Page: 273 11. [NON BCC] Request approval of and authorize the Chairman to execute a Proclamation declaring November 17, 2016, "World Pancreatic Cancer Day" in Okaloosa County. Dist: All Page: 279 12. [NON-BCC] Request approval of Contracts and Grants Department the use of the eRA system for submission and delegation of electronic signature authority and designate the Chairman as Signing Official. District: All. Page: 283 13. [NON-BCC] Request approval of Law Enforcement Trust Fund disbursements in the total amount of $1,000.00 for Crime Prevention-related activities. Dist: All. Page: 284 14. [PS] Request approval for direct payment of the September 2016 Airgas oxygen invoice for a total of $3,224.23. District: All Page: 291 15. [PUR] Request approval to award bid to Infax, Inc. for the Flight Information Display System for the Destin-Fort Walton Beach Airport. (RFB AP 69-16) (District: 2) Page: 336 16. [PUR] Request approval of the bid from Conecuh Bridge & Engineering, Inc. to design and provide materials for the South Antioch Road Bridge. (RFB PW 15-16) (District: 3) Page: 337 17. [PUR] Request approval of First Amendment to the contract with Taylor Engineering. (C14-2117-TDD). (District: ALL) Page: 338 18. [PUR] Request approval of First Amendment to Gulf Coast Traffic Engineers, Inc. (C16-2450-AP). (District: 2) Page: 343 19. [PUR] Request approval of the Ratification and First amendment to the contract with Potpan’s Asphalt Maintenance, LLC (C15-2327-WS) (District: ALL) Page: 349 Okaloosa County Board of Commissioners Page 2 Printed 10/27/2016 Regular Meeting (North) Agenda November 1, 2016 20. [PUR] Request approval of the bid with Floridian Construction and Development Co., Inc. to construct a 5 foot sidewalk along the south side of Rocky Bayou Drive. (RFB PW 73-16)(District: 5) Page: 355 21. [PUR] Request approval of the renewal and amendment to the contract with West Florida Regional Planning Council (C05-1151-PW). (District: ALL) Page: 357 22. [PUR] Purchasing requests Board approval to begin negotiating a contract with Mission Critical Partners, Inc. for consultant services for the Public Radio System Analysis Project. (RFQ PS 64-16) (District: ALL) Page: 369 23. [PUR] Request Board approval of increased amount to purchase coordination transportation mini-buses from the State Contract #TRIPS-15-MB-RFP for a total cost of $264,400. (District: All) Page: 372 24. [PUR] Request approval to purchase ambulances from Quality Emergency Vehicles Sales and Service, Inc., for $717,908 from the Florida State Sheriff’s Bid #FSA16- VEF12.0 Specification #6. (District: All) Page: 374 25. [PUR] Request approval for the Purchasing Manager to correct Task Order (TO) number by striking through TO #3 and revising to reflect TO #4. (District: ALL) Page: 393 26. [PUR] Request approval of the contract with Trinity Services Group, Inc. to provide inmate food services. (RFP COR 75-16) (District: ALL) Page: 400 27. [PW] Request approval of a Public Event Permit for the Niceville High Track & Field Ugly Sweater Run event, to be held December 10, 2016 from 9:00 a.m. - 11:00 a.m. Dist: 5. Page: 403 28. [PW] Request approval of final payment in the amount of $1,365.00 to Ft. Walton Concrete Inc., and close out of Contract C14-2105-PW. District: All Page: 408 29. [PW] Request approval of final payment in the amount of $3,469.10 to Vulcan Materials Company and close out of contract C14-2074-PW, limerock, limestone and asphalt milling material District: All Page: 413 30. [PW] Request approval of the final pay request in the amount of $420.92 to Anderson Columbia Co. Inc., and the close out of contract C14-2084-PW, Asphalt types SP9.5, SP12.5, SP19, sand asphalt, open graded hot mix. District: All Page: 420 31. [PW] Request approval of final payment in the amount of $351.00 to Southern Rock & Lime, Inc., and close out of contract C14-2108-PW District: All Page: 426 32. [PW] Request approval of final payment in the amount of $2,539.25 to Anderson Columbia Co. Inc., and close out of contract C14-2091-PW District: All Page: 431 33. [PW] Request approval of final payment in the amount of $31,255.72 to C. W. Roberts Inc., and close out of Contract C14-2083-PW. District: All Page: 441 Okaloosa County Board of Commissioners Page 3 Printed 10/27/2016 Regular Meeting (North) Agenda November 1, 2016 34. [TDD] Request approval for payment in advance for Reunions Magazine advertising. District: 2,4,5 Page: 477 35. [TDD] Request approval for payment in advance for Cvent advertising. District: 2,4,5 Page: 486 36. [TDD] Request approval for payment in advance for Escape to Southeast advertising. District: 2,4,5 Page: 499 37. [TDD] Request approval for payment in advance for Reunion Friendly Network advertising. District: 2,4,5 Page: 517 38. [TDD] Advising the Board of changes to media placements for FY17 Q1. District: 2,4,5 Page: 527 39. [TDD] Presentation of quarterly reports on tourism promotion and marketing campaigns as required by Ordinance 16-13. District: 2,4,5 Page: 529 40. [WS] Request Renewal of Lease L15-0416-WS Paradise Cleaning 1310 E Oddfellow Rd. District: All. Page: 542 41. [WS] Request Renewal of Lease L16-0424-WS Coastal States Contractors Inc 1310 D Oddfellow Rd. District: All. Page: 554 IX. Public Hearing - 6:30 P.M. 1. Public Hearing for Amendment of Tourist Development Ordinance: District: All Page: 568 2. [GM] Changes to LDC AG & MU Zoning Districts - All BCC Districts Page: 579 3. [PW] Public Hearing to receive public comments concerning the vacation of a portion of Hilton Trail. District: 3 Page: 590 X. Department Business A. Darrel Jones/Tourist Development 1. Request approval of Task Order 19 revision 1 “TDD Media Plan Budget for Q1 2017”, Romjue Advertising contract C12-2006-AP. District: 2,4,5 Page: 600 B. Vicky Stever/Library Cooperative 1. Request approval of 2017 Library Cooperative Interlocal Agreement. District: All Page: 611 Okaloosa County Board of Commissioners Page 4 Printed 10/27/2016 Regular Meeting (North) Agenda November 1, 2016 C. Jeff Littrell/Water & Sewer 1. Request approval of and authorize Chairman to execute a contract with Polyengineering, Inc. for engineering services for the Reclaimed Water Transmission Mains Project, in response to RFQ #WS 63-16. District: 2, 3, and 5. Page: 631 D. Zan Fedorak/Purchasing 1. Request approval of the bid from Conecuh Bridge & Engineering, Inc. to provide bridge materials (precast or pre-stressed concrete) for Okaloosa Lane Bridge. (RFB PW 79-16) (District: 1) Page: 693 2. Request Board approval to begin contract negotiation with HDR Engineering, Inc. for right of