Okaloosa County BOCC — April 28, 2016 — I. h. George Gray

TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: April 28, 2016 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director SUBJECT: George Gray Contract STATEMENT OF ISSUE: Request approval of renewal and first amendment to Agreement for Endangered Species Turtle Survey Service (Contract # C96-0087-TDC) with George W. Gray. BACKGROUND: The initial term of the agreement expires April 30, 2016, and provides for renewals up to two (2) additional periods of one (1) year each. Renewal of both additional periods is requested through April 30, 2018, along with an increase in compensation from $47,000/year to $49,000/year, use of a County ATV to expedite the daily completion of services, and clarification on various other provisions. The TDD attorney has reviewed the draft contract; however, the County contract coordination process has not yet been completed. Pursuant to section E.200 of the TDD Manual, the Council shall review and provide a recommendation for all proposed contracts requiring Board approval. OPTIONS: Approve or Deny RECOMMENDATION TO BCC: Approve renewal and first amendment to Agreement for Endangered Species Turtle Survey Service (Contract # C96-0087-TDC) with George W. Gray.  RENEWAL AND AMENDMENT TO CONTRACT C96-0087-TDC (George W. Gray, Endangered Species Turtle Survey Service) This Renewal and First Amendment made and entered into this ____ day of _____________, 2016, hereby renews and amends contract C96-0087-TDC, dated June 4, 2013 (the “Contract”), by and between Okaloosa County, Florida, (hereinafter the “County”) and George W. Gray (hereinafter the “Contractor”). WHEREAS, on June 4, 2013, the County and Contractor entered into the Contract, which provides for turtle surveying services; and WHEREAS, the initial term of the Contract expires on April 30, 2016, however the Contract provides for renewals up to two (2) additional periods of one (1) year each; and WHEREAS, the parties desire to amend the Contract as set forth herein. NOW THEREFORE, in consideration of the mutual covenants herein and other good and valuable consideration, the parties hereby agree to renew and amend the Contract as follows: 1. The Contract is hereby renewed for both additional terms. The Contract renewal period shall begin May 1, 2016 and will expire April 30, 2018. 2. Section 3. Compensation is hereby amended to increase annual compensation from $47,000 to $49,000 and increase monthly amounts from $7,833.33 to $8,166.67. 3. Section 4.B. Survey Area is hereby amended to require the West and East sections be surveyed simultaneously. 4. Section 4.C.1. Qualifications is hereby amended to state “A valid Marine Turtle Permit from the Florida Fish and Wildlife Commission or individual operating under the permit;” 5. Section 4.D. Survey Timing is hereby amended to state “The Services are to be conducted each day, rain or shine, starting as early as practicable continuing until the Services are completed. Surveys must be finished with both West and East sections by 7:30 a.m., barring unforeseen circumstances.” 6. A new Section 4.D.1. County Staff is hereby added to state “If instructed by the Okaloosa County Tourist Development Department (TDD), Contractor shall bring a County staff member on the surveys, training him or her on correct survey methodology.” 7. A new Section 4.D.2. County ATV is hereby added to state: If needed, Contractor may use County ATV # 11Z19508. The ATV must be picked up and returned to 105 Santa Rosa Blvd, Fort Walton Beach, FL before and after each survey. This requirement may be modified with prior written approval of the TDD Director. The County will be responsible for 1