Okaloosa County BOCC — August 6, 2013 — August 20 Regular Meeting — reading text

EXPENDITURE Ms. Linda Sumblin, Executive Director of the Workforce Development Board of Okaloosa and Walton Counties, requested approval of a waiver of the WIA 50% Individual Training Account training requirement for Program Year 2013-14 to the Florida Department of Economic Opportunity. Justification of the waiver August 20, 2013 -11- Minute Book 69, Page 306 Okaloosa County Board of County Commissioners from 50% to 35% is because the region has a consistently lower unemployment rate than the state as a whole. She said there are more job openings/postings, and lower numbers of jobseekers seeking WIA training. Ms. Sumblin reported that Walton County approved a similar request last month. Mr. Harris made motion, seconded by Mr. Parisot, to approve the expenditure waiver for training as outlined. 5 yeas. RECESS - The meeting was recessed at 7:35 p.m. and reconvened at 7:43 p.m. GROWTH MANAGEMENT - REQUEST TO SCHEDULE PUBLIC HEARING TO DISCUSS POTENTIAL CHANGES TO OCT WAVE ROUTES AND FARES Mr. Elliot Kampert, Growth Management Director, requested consideration to set a public hearing on September 3 to discuss potential changes to the public transit routes and fares. The discussion would also include possible elimination of routes for the Okaloosa County Transit (OCT) WAVE public transit service. He advised if the funding allocation is not increased by $235,000 it would mean loss of routes. The routes subject to elimination are Routes 11 and 12 (Crestview) and 33 (Destin). During the initial review of the public transportation budget, the Board asked for additional information on potential fare increases, as well as ridership numbers. A spreadsheet containing this information is attached to the agenda request. Mr, Kampert pointed out that when there is an increase in fares there is an associated decline in ridership. He said the information provided by staff gives not only two optional fare increases but estimates the results of such an increase. Mr. Kampert stated more detailed information will be provided during the public hearing. He noted, however, that the fare increase would only generate an additional $40,000 (approximate) , compared to the $235,000 deficit the program faces. Mr. Harris stated he made his point clear last year, “If you don’t use it, you’ll lose it.” He noted there is decreased ridership in two areas. Mr. Harris added that he does not believe there are any alternatives or options. He said he would like to see Routes 11 and 12 cut and the public hearing is the appropriate place to discuss this. Mr. Parisot made motion, seconded by Mr. Harris, to authorize advertising for a public hearing on September 3 at 6:30 p.m. to discuss potential changes to the public transit routes and August 20, 2013 -12- Minute Book 69, Page 307 Okaloosa County Board of County Commissioners fares. Mr. Boyles agreed the public hearing is the correct venue to discuss this issue. He said public transit can be a tool but he does not feel the current system is the most effective tool for the money being spent. Mr. Boyles said a decision at the public hearing will provide some finality for the agency and establish policy. He recommended a step down in the funding process which would allow planning for the eventuality of the Board’s decision. 5 yeas. ATRPORTS ~ FIRST AMENDMENT TO AMERICAN AIRLINES LEASE AND OPERATING AGREEMENT Mr. Sunil Harman, Airports Director, requested approval of the First Amendment to the lease and operating agreement with American Airlines. The proposed amendment will extend the agreement until September 30, 2016. He noted there are certain modifications to the Indemnification and Environmental sections of the lease. Although the other airlines have agreed to the extension, the coordination process has been extensive because of the recent mergers between United and Continental and between American Airlines and US Airways. The proposed amendment for American Airlines contains Endorsement No. 1 by which the county agrees in good faith to cooperate with American and US Airways with certain listed accommodations during their consolidation. Mr. Boyles made motion, seconded by Mr. Parisot, to approve this amendment. 5 yeas. BOB SIKES AIRPORT Mr. Boyles stated he believes things will really take off at Bob Sikes Airport and shared concerns about zoning overlay issues which may need to be tweeked. He pointed out possible realignment of Fairchild Road to provide more contiguous property to the runway. Mr. Boyles also said good progress is being made on Foy Shaw Boulevard. He recommended the Growth Management, Public Works, and Airports Departments get together to discuss the timeline for paving of Foy Shaw Boulevard and Fairchild Road. Mr. Amunds recommended these departments meet soon in order for the item to be placed on the next agenda for discussion. Mr. Harman reported that he is working to develop an interlocal agreement between the Airports Department and Public Works to pay them for management of the project. He said August 20, 2013 -13- Minute Book 69, Page 308 Okaloosa County Board of County Commissioners both of these roadways do not have to be developed at the same time. Mr. Amunds stated he sits on the Economic Development Council (EDC) board and when companies express interest in relocating, the identity of the company is protected. He suggested Mr. Harman contact EDC about the potential for new projects at Bob Sikes Airport, adding that it may be necessary for Mr. Harman to sign a non-disclosure agreement. It was the consensus of the Board to agree for Mr. Harman to sign a non-disclosure agreement with EDC. FACILITIES MAINTENANCE - REQUEST FOR ADDITIONAL FUNDING TO COMPLETE EMS ESSEX ROAD PROJECT Mr. Don Turner, Facilities Maintenance Director, stated the task of renovating the control building at the decommissioned (and demolished) Garniers WWTP to provide an EMS Station is almost completed. However, there have been cost overruns on the building renovation totaling $3,708.04. Mr. Turner said the parking lot must be repaired because of damages resulting from the construction activities and modified to allow large delivery trucks. Mr. Turner stated funding for completion of the EMS Station and parking lot repair can be taken from two other capital projects. He said there is a balance remaining from the old Fort Walton Beach Hospital project in the amount of $6,997.01. There are also unused funds set aside for the roof coating for the Crestview Courthouse in the amount of $7,000. Mr. Turner recommended revenues from these two sources be transferred to the EMS Essex Road Station project. Mr. Parisot made motion, seconded by Mr. Harris, to approve the budget transfer as outlined above. 5 yeas. (NOTE: The Finance Department has prepared the budget transferred associated with this motion and is identified as BT-13-46.) PURCHASING - CORRECTION TO CONSENT AGENDA ITEM NO. 18 Mr. Jack Allen, Purchasing Services Manager, noted a scrivener’s error on the agenda request for this item. The text reads: “If each motor in the water & sewer systems were repaired at the bid pricing, the cost would be $86,502.00 to rewind all units, or $102,223.00 to recondition and rewind all units.” He said it should read: “If each motor in the water & sewer systems were repaired at the bid pricing, the cost would be $86,502 to August 20, 2013 -14- Minute Book 69, Page 309 Okaloosa County Board of County Commissioners recondition all units, or $107,223.00 to recondition and rewind all units.” PURCHASING -— CLARIFICATION ON AUTHORITY REQUIRED FOR RETAINING LEGAL SERVICES Mr. Allen stated on July 2, 2013, the Board authorized the County Administrator to obtain outside legal services as needed. Currently, the Purchasing Manual states: “The process for retaining legal services, such as county attorney, bond counsel, conflict counsel and any other attorney, shall be as directed by the Board.” To clarify the authority for hiring of legal services, the following language was recommended: The process for obtaining or retaining legal services through a county attorney as staff shall be as directed by the Board. Outside legal services such as bond counsel, conflict counsel and any other legal services shall be directed by the county administrator. Mr. Boyles said he did not have an opportunity to discuss this item with Purchasing before the meeting and said that some of the language is clunky. He stated he does want the language clear and also feels the County Attorney should have some input regarding use of outside counsel. Mr. Boyles recommended this item be tabled and made motion to that effect. Mr. Parisot seconded the motion to table. 5 yeas. WATER & SEWER SYSTEM - EMERALD BREEZE DEVELOPMENT AGREEMENT FOR COST SHARING OF PROPOSED LIFT STATION Mr. Jeff Littrell, Water & Sewer System Director, stated they are always looking for partnership opportunities. He explained the Emerald Breeze project is the construction of two hotels and one restaurant on Eglin’s Enhanced Use Lease parcel on Okaloosa Island. The project developer, Emerald Breeze Resort Group, was planning to construct a small, private lift station that would take wastewater flow from the developer and dump it into the Okaloosa County Water & Sewer (OCWS) sewer system. OCWS staff worked with the development and his engineer to come up with a new design of the lift station and a cost share agreement that would upsize the lift station to accommodate additional flow. Mr. Littrell stated wastewater from the Sheraton, Boardwalk, and the Gulfarium could then be diverted by the larger lift station, Mr. Parisot made motion, seconded by Mr. Harris, to approve the cost share development agreement with Emerald Breeze as presented. 5 yeas. August 20, 2013 -15- Minute Book 69, Page 310 Okaloosa County Board of County Commissioners PUBLIC WORKS -—- WEST PLYMPTON ROAD PAVING Mr. John Hofstad, Public Works Director, stated the final phase of the dirt-to-pave project for West Plympton Road is nearing completion. He addressed the many challenges on this project, including increased costs for materials. Staff has determined that in addition to the half-mile of paving left on the project, the first mile of road needs a thin overlay to improve the structure of the road itself. Mr. Hofstad stated this was intended as an informational item but requested an additional $40,000 to complete the project. He said the original projected costs were $200,000. Mr. Harris made motion, seconded by Mr. Windes, to approve the additional costs to complete the West Plympton Road paving project (total cost of project up to $240,000). 5 yeas. TOURIST DEVELOPMENT - APPROVAL OF REVISED PETER MAYER ADVERTISING TASK ORDER NO. 59 Mr. Daniel O’Byrne, Tourist Development Department (TDD) Director, requested approval of a revised Peter Mayer Advertising Task Order No. 59. The original task order was for a $245,000 media deployment. The revised document has removed $85,000 set aside for on-line travel advisors. The not-to- exceed cost of this revised task order is $160,000. Mr. Windes made motion, seconded by Mr. Harris, to approve the revised Task Order No. 59 with Peter Mayer Advertising with a not-to-exceed amount of $160,000. (NOTE: Mr. Parisot left at 8:20 p.m. during this presentation) 4 yeas. (Mr. Parisot was not present.) TOURIST DEVELOPMENT —- TDD EXPENDITURE RECAP THROUGH THIRD QUARTER OF FY 2012-13 Mr. O’Byrne presented the TDD expenditures through June 30, 2013. He stated the information received from the Clerk's Office was formatted into two reports—a summary report by bed tax penny and a detailed report by approved budget line item. TOURIST DEVELOPMENT ~- RFQ FOR PROFESSIONAL GENERAL CONSULTING SERVICES Mr. O'Byrne requested approval to issue a Request for Qualifications (RFQ) for professional general consulting services. Staf— suggested the following individuals be August 20, 2013 -16- Minute Book 69, Page 311