Okaloosa County BOCC — August 6, 2013 — August 20 Regular Meeting — reading text

August 20, 2013 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6:00 p.m. in the Water & Sewer Administration Building in Fort Walton Beach. Members present were Don R. Amunds, Chairman; Dave Parisot, Vice Chairman (left the meeting at 8:20 p.m. and did not return); Wayne Harris; Nathan Boyles; and Kelly Windes. Also present were Gary J. Stanford, Finance Director, Clerk’s Office; John R. Dowd, County Attorney; Ernie Padgett, County Administrator; and members of the press. PRESENTATION - TEACHING CHILDREN TO SAVE PROGRAM AWARDS Mrs. Elaine Courtney, Extension Agent, was joined at the podium by Sherry Harlow, Marketing Director for Eglin Federal Credit Union. Mrs. Courtney stated the Teaching Children to Save Program was begun in 2004 and is one of the programs offered through the Extension Office. The program encourages parents and grandparents to talk with children about money. At the end of the program, a drawing is held to select six children who have participated in the program to receive an award of $50 to deposit in their savings accounts. Mrs. Courtney and Mrs. Harlow presented awards to Jameson Gray, Savannah Martin, and Mia Petrovich. The other three winners were unable to attend the meeting. Mrs. Courtney stated the youth deposited $12,737.28 into savings accounts. Since 2004, the young participants have saved $233,856.40. She thanked the Okaloosa Saves, Eglin Federal Credit Union, First City Bank, and Beach Community Bank for their support. PUBLIC OFFICER INFORMATION UPDATES Mrs. Kathy Newby, Public Information Officer, opened with the Okaloosa Today promotion which is aired on Cox Channel 6. She highlighted the following events: * On August 10 EMS celebrated its 35° year of service to Okaloosa County e Photographs were shown of the Water & Sewer crew installing pipe for the Denton Boulevard project August 20, 2013 ~1- Minute Book 69, Page 296 Okaloosa County Board of County Commissioners e As a fundraiser for the American Heart Association, the Corrections Department is selling Okaloosa County Jail “Bed-n-Breakfast” t-shirts e Art work displayed at the Northwest Florida Regional Airport paying tribute to the Northwest Florida Ballet e The Okaloosa County Commission on the Status of Women invites everyone to the Hall of Fame Ceremony on August 26 at the Niceville Campus of Northwest Florida State College e Approximately 45 items have been submitted for consideration to be placed in the Time Capsule which is part of the Viva Florida 500 Celebration COUNTY ADMINISTRATOR’S UPDATE Mr. Padgett stated staff is in the process of finalizing the Tentative Budget for FY 2014. He expects to have that document to the commissioners by August 27. The first budget hearing is scheduled for Thursday, September 5 at 6 p.m. in Crestview. The final budget hearing is set for Monday, September 16 at 6 p.m. in Fort Walton Beach. COMMISSIONER'S MINUTE Mr. Boyles stated he would like to have a brief discussion on the Fairchild Road project sometime this evening. (NOTE: Please see Page 13.) Mr. Parisot provided details on RESTORE meetings coming up later this month, as well as information on the Gulf Consortium meeting and the Gulf Coast Ecosystem meeting. Mr. Harris stated Tommy Batson is a builder in two counties and relayed to him how much easier it is to get a DO done in Okaloosa County. Mr. Windes stated he is interested in placing an item on the next agenda to consider hiring a political consultant and navigator for the RESTORE process. CONSENT AGENDA APPROVAL Mr. Boyles said the two budget transfers under #11 appear to mirror each other and asked for an explanation. Tourist Development Director Daniel O’Byrne stated those transfers are for two separate servers out of two separate pennies. August 20, 2013 -2- Minute Book 69, Page 297 Okaloosa County Board of County Commissioners Mr. Parisot stated #14 should be removed from consideration. Airports: Assignment of lease for Block 2 Lot 3 at Bob Sikes Airport from Blue Horizon Aviation and J & R Skyways to Harvey Williams. Airports Director Sunil Harman stated the principle asked for the item to be pulled in order for him to negotiate a better agreement with a contractor for improvements to the facility. Mr. Parisot asked for #17 to be pulled for discussion. Sheriff: Approval of LETF requests for Choctaw High School Crime Prevention Marketing. Mr. Parisot said he does not think the advertisements (end zone banner and half-page football/band program ad) meet the criteria established for use of law Enforcement Trust Fund dollars. He stated he is not in favor of the request. Major J. D. Peacock, Sheriff's Office, stated that in years past the Sheriff's Office has supported several school programs. He explained they use this avenue to get their message out. Major Peacock pointed out they have limited this support to one school per year and this year it is for Choctaw. He explained their efforts are to bolster the Explorer Program at the high school. Major Peacock said he and the Sheriff believe this request meets the criteria for crime prevention. Mr. Parisot questioned the justification of helping the Explorer Program and Mr. Harris pointed out the justification is: written in the request. Mr. Harris also commented this is a direct marketing tool to help the youth. Mr. Boyles said he thought these issues had been resolved because the Board and Sheriff's Office agreed upon a certain dollar amount for the crime prevention programs with the remainder going to School Resource Officers. Mr. Parisot referred to #18 regarding a bid recommendation. He said he has no problem with the bid award but the contract needs work. Mr. Harris made motion, seconded by Mr. Boyles, to approve Consent Agenda items #1 through #13, #15, #16, and #18 through #26. 1. Airports: Recommendation to award bid for West Hangar Area Public Parking and Emerald Coast Aviation Terminal Development Project to Birkshire Johnstone with a bid of $580,269.93 August 20, 2013 -3- Minute Book 69, Page 298 Okaloosa County Board of County Commissioners 2. Airports: RON Apron High Mast Lighting Project at the Northwest Florida Regional Airport: Change Order #2 with Bill Smith Electric, reducing contract amount by $10,361.47; release retainage in the amount of $35,684.94; and final payment (#6) which includes retainage in the amount of $47,314.08 3. Airports: Task Order #23 with AVCON for professional construction phase services for the West Hangar Area Public Parking Project at Bob Sikes Airport in the amount of $139,070.00 4. Request from Escambia County Housing Finance Authority to schedule public hearing on September 17, 2013 at 9 a.m. in Fort Walton Beach, Single Family Mortgage Revenue Bonds 5. Public Defender: Request transfer of $5,000 from Reserve Account to cover expenditures in professional services, communications and repairs/maintenance 6. Public Event Permit request from Emerald Coast Professional Firefighters Council for intersection charitable collections for Muscular Dystrophy Association Boot Drive on August 24 7. Special Event Permit request from Niceville Assembly Church for use of Marler Park for beach party on September 14 8. Public Works: Approval to advertise public hearing for September 17, 2013 at 9 a.m. for establishment of Parkview Townhomes MSBU for street lighting 9. Purchasing: Recommendation to award bid for manhole rehabilitation to Gulf Coast Underground as low bidder meeting specifications with a bid of $46,195 10. Growth Management: Approve submission of Modification #9 to Neighborhood Stabilization Program (NSP) Work Plan update 11. Budget resolutions and transfers: (a) Resolution amending FY 2013 Budget, Road & Bridge Construction Fund (FDOT landscape beautification project grant) RESOLUTION NO, 13-121 (BA #131) (bo) Budget transfer: Tourist Development Fund, provide computer server at Visitor Center; BT-13-44 (c) Budget transfer: Convention Center Enterprise Fund, provide computer server at Convention Center; BT-13-45 12. Water & Sewer: Final payment to American Suncraft for 2010-11 repair and painting of water tanks; $155,284.58 13. Airports: Ratification of Chairman’s signature on letter to FAA requesting an investigation of the Emerald Coast and Timberview Helicopters, Inc. 15. Airports: Approve payment to Sixel Consulting Group on Invoice #021301 in the amount of $7,705.04 August 20, 2013 -4- Minute Book 69, Page 299 Okaloosa County Board of County Commissioners 16. Airports: Approve and authorize Chairman to execute Second Amendment to Delta Airlines Lease at Northwest Florida Regional Airport 18. Purchasing: Recommendation to award bid for electric motor repair to Electric Motor Repair Service as low bidder meeting specifications (NOTE: Please see page 14.) 19. Water & Sewer: Approval of final payment for office space in CHELCO’s Bluewater Bay Office in the amount of $300 and approval/authorization for Chairman to execute new lease for payment drop box at same location 20. Water & Sewer: Authorization for Chairman to execute Grant of Easement with U.S. Air Force for utility easement along Roberts Boulevard 21. Water & Sewer: Approval of and authorization for Chairman to execute contract extension with Severn Trent Environmental Services for utility bill printing services through September 30, 2014 22. Water & Sewer: Approval of and authorization for Chairman to execute contract with SunGard Public Sector, Inc. for software maintenance 23. Public Works: Authorization to schedule public hearing for consideration of Second Local Option Gas Tax on September 3, 2013 at 6:30 p.m. 24. Resolution establishing 2013 Annual Assessment and 2014 budget for Lake Pippin Channel MSBU RESOLUTION NO. 13-122 25. Public Works: Approve Price Farms Plantation Subdivision developer’s request to extend warranty period and accept Coastal Bank & Trust Letter of Credit No. 201105 in the amount of $62,000 with an expiration date of September 6, 2014 26. Public Works: Request from Yoga Destin for a Qualified Beach Vendor Certificate for calendar year 2013 5 yeas. Mr. Harris made motion, seconded by Mr. Windes, to approve Item No. 17: Sheriff: Approval of LETF requests for Choctaw High School Crime Prevention Marketing 4 yeas, 1 nay. (Mr. Parisot voted no.) PRESENTATION OF PROCLAMATION FOR WOMEN’S EQUALITY DAY Mr. Parisot asked Shirley Piggott, Chairman of the Okaloosa County Commission on the Status of Women, and Mary Blackwell to August 20, 2013 -5- Minute Book 69, Page 300 Okaloosa County Board of County Commissioners join him at the podium. Mr. Parisot read a proclamation designating August 26, 2013 as Women’s Equality Day in Okaloosa County. August 26 is the anniversary of passage of the 19° Amendment to the U.S. Constitution giving women the right to vote. VISITOR - MAYOR SEEVERS, DESTIN, FUNDING DISTRIBUTION OF SIX CENTS LOCAL OPTION GAS TAX Destin Mayor “Sam” Seevers stated she comes before the Board not only as mayor of Destin but also as President of the League of Cities to discuss gas tax distributions. She pointed out representatives from several municipalities are in the audience. Mayor Seevers stated in June of this year the League of Cities adopted a resolution and sent it to the county requesting the 60/40 gas tax funding split be maintained. She said the cities want to continue the terms of the long-term agreement (10 years) set to expire this year. Mayor Seevers stated she understands the Board has discussed a new agreement with -a 70/30 distribution and requested that if that is the case, the cities be given sufficient time to adjust their budgets. She asked for the current contract to be extended until December 2014. Mayor Seevers also requested the League of Cities be given the authority to negotiate among its members for the allocation of funds to each city. A formula for this distribution among the