Fort Walton Beach Council agenda — 05-14-13--regular — reading text

8. 1. a Minutes April 23, 2013 Regular Meeting The Mayor also announced the Strategic Planning Session this coming Friday, April 26, at 8 am at the Library; the Relay for Life on Friday night at Choctaw; Earth Day on Saturday at the Landing as well as a groundbreaking ceremony for the Beulah Baptist Church expansion. Finally, the Mayor stated that AT &T is sponsoring a ' No Texting' program Tuesday at Fort Walton Beach High School. ADJOURNMENT: 7: 14 PM Approved: v Mc Mayor: ` o m Attest: 0aa City Clerk NMOM City Council ufFon Walmn Beach Page Rack c25  8. 1. b Draft Minutes City of Fort Walton Beach Special Meeting of the City Council of Fort Walton Beach Friday, April 26, 2013 8: 00 AM 107 Minalc Sall, P,' k, , Ron Walmn Beach, Fl. ?'_ 548 CALL TO ORDER 8: 00 AM Meeting was called to order on April 26, 2013 at Library Meeting Room, Miracle Strip Parkway, Fort Walton Beach, FL. Attendee Name Title Status Arrived Amy Jamieson Council Seat 5 Present Mike Anderson Mayor Present Council Seat I Late 9: 00 AM Bobby Griggs Joyce gossom Council Seat 2 Late 8: 50 AM John Mead Council Seat 3 Present Trey Goodwin Council Seat 4 Present Bull Rigdon Council Seat 6 Present Dick Rynearson Council Seat 7 Present dso Present: Dr. Hueh Marlow, Facilitator; Department Directors Mr. Griggs and Dr. gossom arrived later. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. APPROVAL OF AGENDA The Mayor advised that the agenda as presented may be changed and amended as the meeting continues. The Mayor also advised that Dc Hugh Marlowe will facilitate the meeting and asked that common courtesy be the none for the meeting. Dr. Hugh Marlowe, Meeting Facilitator, advised he changed the agenda in accordance with discussions he held previously with Staff, so there was no need to approve the agenda as presented. He also advised that Dr. Hugh Marlowe will facilitate the meeting and Roberts Rules of Order Michael Beedie, City Manager, reminded this is a special meeting and that motions can be made and voted up on as needed and that Roberts Rules of Orders will be practiced during the meeting. City Ca. n,, l ofFon Walron Beach Page l 6  a. 1. b Minutes April 26, 2013 Special Meeting Mr. Goodwin moved to waive Roberts Rules of Order during the meeting. Ms. Jamieson seconded motion and it carried unanimously. _ RESULT: APPROVED [ UNANIMOUS] MOVER: Trey Goodwin, Council Seat 4 SECONDER: Amy Jamieson, Council Seat 5 AYES: Jamieson, Mead, Goodwin, Rigdon, Rynearson '..... ABSENT: Bobby Griggs, Joyce gossom Introduction to Strategic Planning d Dr. Marlowe explained the meeting is a planning session that is designed to be a conversation among elected officials and staff which will result in a formalized document that will outline the decisions made and the directions provided. n 0 Dr. Marlowe stated four questions define the strategic plan: 1) Where is the City now; 2) Where n a could the City be in the future; 3) What do you want the City to be; and 4) How will it get there. Dr. Marlowe further discussed the assets the City currently has, including human capital; pleasant environment; a rich history; the military; and tourism. v M The City Manager introduced the strategic plan as a discussion of the future of the City of Fort Walton Beach. He advised the FY 13 -14 budget process has started and the outlook is not good. H e He explained that over the last five years, the City has taken a reactive approach to the economy Nm and has forgotten about Strategic Planning which has resulted in the development of a fiscal budget that only addresses the upcoming year, with no look into the future and the effects of today' s decisions on the future. rn c The City Manager continued that during the past year, he has evaluated the livelihood of the City g and if it continues down the current road the City will never prosper and grow. He stated m services cannot continue to be cut as the City would begin to lose its identity as afull- service entity. m' U The City Manager stated the goal of the FY I3 -14 budget, and the three to five years in the future, is for the City to be proactive and return to a sustainable budget. City government has shrunk over 33% during the recession but no services have been cut. In past years, the City D G Council has committed to keeping all services, including core services and quality of life services, and although there has been no reduction in the quality of services to the public, the a City has struggled internally to stay competitive with other service providers. s The City Manager stated the high quality of services the City provides is the main reason people decide to move into Fort Walton Beach; however, during the recession, other agencies have or are discussing making moves to expand services and in that regard the City needs to make a move. First to take advantage of the opportunities to become the service provider in this end of the county, and second, to make that commitment to return back to prominence and make people want to move or annex into the City. The City Manager informed with the cuts each department has experienced over the last four to five years it is almost impossible to continue to provide the current service level. What is being asked for today is a commitment by the City Council to move forward with evaluating existing, Pate 2 1 111- 11111 I' ll City Council ofFart Walron Beach P94ket Pg. 27` 6  8. 1. b Minutes April 26, 2013 Special Meeting enhanced, and new revenue sources. If Council is committed to pursuing the items that will be discussed today, the City Manager stated he is confident that the City will not only continue to provide the level of services our residents are accustomed to, but the City will become a leader in Northwest Florida. If a commitment cannot be made today, the City Manager warned some hard decisions will have to be made. Mr. Griggs arrived at 9 am and Dr. gossom arrived at 8: 50 am. At this time, department directors met individually with Council to discuss items of concern for N their respective departments. Members of the public were invited to participate in the c discussions. Dr. Marlowe advised the seven strategies to create sustainable service levels that will be no discussed are as follows: 1) Community Wealth; 2) Entrepreneurial Government; 3) Quality of 0 Life; 4) Governmental Efficiency & Productivity; 5) Alternative Revenues & Cost Reduction; 6) Facilitative Policy Leadership; and 7) Traditional Revenue Sources. ana M e Community Wealth --Discussion included the