Fort Walton Beach Council agenda — 05-14-13--regular — reading text

1. 1. 3. Any conditions specified in Section 218. 503 of the Florida Statutes that determines a state of financial emergency; 1. 1. 4. Ad valorem operating millage rate for current fiscal year is greater than 8 mills; or, 1. 1. 5. A financial condition that is documented in the annual financial statements at the end of the current fiscal year and indicates an inability to pay the permit processing fee during that fiscal year. 2. DISCUSSION: 2. 1. According to data acquired by the City from the Florida Department of Revenue, Office of Property Tax Oversight (January 2013) regarding criteria Number 2 above, for 2012: 2. 1. 1. The total assessed value of ad valorem property statewide was $ 1, 695, 870, 000 ( x 1, 000). 2. 1. 2. Of the above amount, exempt properties including homestead exemptions and those classified as ` other ", is $ 421, 740,000 ( x 1, 000). 2. 1. 3. Therefore, from the above data, the percentage of assessed property that is exempt statewide is 24.87°/,,. 2. 1. 4. The City of Fort Walton Beach had a total assessed value of ad valorem property in 2012 of $1, 565, 981, 375. 2. 1. 5. In 2012, the City' s total amount of exempt ad valorem properties was $ 446,565,401. 2. 1. 6. The percentage of exempt properties in the City of Fort Walton Beach was 28. 52 %. 2. 1. 7. The City of Fort Walton Beach' s 28. 52% of exempt properties exceeds the Page 1 DOC ID. 2356 Packet. Rg:, 98 `  11 . 3 RESOLUTION ( ID # 2356) statewide average of 24. 87% and therefore, the City is eligible for a fiscal hardship exemption under Criteria 2 above. 3. FINANCIAL INFORMATION: 3. 1. The fiscal hardship certificate will allow the City to qualify for a reduction of permit fees through State agencies. Typically, the permit fees are reduced to $ 100. 4. RECOMMENDATION: 4. 1. Staff respectfully recommends City Council approval of Resolution 2013 -15 to certify that the City meets the fiscal hardship criteria of Section 218. 075 of the Florida Statutes, which qualifies the City for a reduction or waiver of permit processing fees for the remainder of FY 2012 -13. A ITACIIMENTS: Fiscal Hardship Certificate FY 2012 -13 ( PDT) SIGNATURE BLOCK: Stella Jones Completed 05/ 08/ 2013 5: 23 PM Tim Bolduc Completed 05/ 09/ 2013 7: 51 AM Finance Completed 05/ 09/ 2013 9: 28 AM City Attorney Completed 05/ 09/ 2013 9: 56 AM City Manager Completed 05/ 09/ 2013 11: 16 AM City Council Pending Packs$  11 .3 RESOLUTION ( ID # 2356) A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, CERTIFYING THAT THE CITY MEETS THE FISCAL HARDSHIP CRITERIA OF SECTION 218.075 OF THE FLORIDA STATUTES, AND QUALIFIES FOR A REDUCTION OR WAIVER OF PERMIT PROCESSING FEES FOR THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION ( FDEP) AND /OR THE NORTHWEST FLORIDA WATER MANAGEMENT DISTRICT ( NWFWMD) FOR FY 2012 -13; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA AS FOLLOWS: Section 1. Authority & Intent. Pursuant to section 218. 075, Florida Statutes, the City may qualify for a reduction or waiver of permit processing fees payable to the Florida Department of Environmental Protection or the Northwest Florida Water Management District. To qualify for the reduction or waiver of permit processing fees for the 2012 -13 fiscal year, the City must certify that the cost of the permit processing fee is a fiscal hardship due to one of the enumerated factors in Section 218. 075 of the Florida Statutes. Section 2. Certification. The cost of permit processing fees is a fiscal hardship for the City pursuant to Section 218. 075( 2) of the Florida Statutes, which specifies that a fiscal hardship may be proven if the percentage of assessed property value that is exempt from ad valorem taxation is higher than the statewide average for the current fiscal year." The City certifies that the cost of permit processing fees is a fiscal hardship because the percentage of assessed property value that is exempt from ad valorem taxation is higher than the statewide average for the current fiscal year. The facts that support that conclusion are that according to data from the Florida Department of Revenue, O' ec of Property Tax Oversight (January 2013): a. The total assessed value of ad valorem property statewide was $ 1, 695, 870,000 x1, 000). b. Of the above amount, exempt properties including homestead exemptions and those classified as ` other ", is $ 421, 740, 000 ( x1, 000). c. Therefore, from the above data, the percentage of assessed property that is exempt statewide is 24. 87 %. The City of Fort Walton Beach had a total assessed value of ad valorem property in 2012 of $1, 565, 981, 375. e. In 2012 the City' s total amount of exempt ad valorem properties was $ 446,565, 401. f The percentage of exempt properties in the City of Fort Walton Beach was 28. 52 %. g. Fort Walton Beach' s 28. 52% of exempt properties exceeds the statewide average of 24.91% and therefore the City is eligible for a fiscal hardship exemption under Criteria 2 above. Section 3. Effective Date.  11 . 3 RESOLUTION ( ID # 2356) This Resolution shall take effect immediately upon approval by City Council and signature of the Mayor. Mike Anderson, Mayor Attest: Approved for form, legal sufficiency Helen Spencer, City Clerk Hayward Dykes, Jr., City Attorney  Form # 6zaaa9nu0m 11. 3. a Fonn' riile: Gnnty or Munidpr11uy Request to Redu Application Fers Pursuant to Section 218. 075, F. S. El fccuo, Dart: November 1, 2010 Incoiyoruml by reference in 62 346. 071( 5), F. A. C. COUNTY OR MUNICIPALITY REQUEST TO REDUCE PERMIT APPLICATION FEES PURSUANT TO SECTION 218.075, F.S. Applicant Name of County or Municipality: City of Fort Walton Beach Authorized Representative: Michael Beedie. P. E. Mailing Address: 107 Miracle Strip Parkway SW City: Fort Walton Beach State: FL Zip Code: 32548 Telephone: ( 850) 933- 9612 Fax: ( 850) 833 -9690 E- mail: mbeedie@fwb. or2 The undersigned hereby certifies that the above local government meets the population requirements of Section 218. 075, F.S., and: Is the applicant for a public purpose project for which this fee reduction is sought; and Qualifies for permit processing fee reduction for the 2012 -2013 fiscal year due to one or more of the following factor( s): The per capita taxable value is less than the statewide average for the current fiscal year; The percentage of assessed property value that is exempt from ad valorem taxation is higher than the statewide average for the current fiscal year; A condition specified in Section 218. 503, F. S.. that determines a state of financial emergency; Ad valorem operating mill age rate for the current fiscal year is greater than 8 mills; or A financial condition that is documented in annual financial statements at the end of the current fiscal year and indicates an inability to pay the permit processing fee during that fiscal year. The above factors are supported by one of the following : A copy of an official resolution by the governing body of the county or municipality, or A copy of the official minutes of the governing body of the county or municipality in which the above factors have been affirmed. Based on this certification, the ® Department of Environmental Protection ® Northwest Florida Water Management District is hereby requested to reduce the permit application fee for the above public purpose project to $ 100 per permit, or, if the application fee is less than $ 100, to waive the fee. Signature of Applicant Date Title PagclofI Forth # 62- 34690arlo)- County or Municipality Request to Reduce Pcuort Application Feed Pursuant to Section 218,( 175, F.S..  15 .1 City Council of Fort Walton Beach 0 To: ADMINISTRATIVE SERVICES MEMORANDUM Michael D. Beedie, City Manager From: Sylvia Hanks, Administrative Services Director Date: May 14, 2013 Subject: Issue REP for Health and Medical Benefits 1. BACKGROUND: 1. 1. Staff is currently reviewing Employee Benefits for the FY 2013 -14 budget cycle, focusing on Medical, Dental, Vision and Life Insurance products. The review is being conducted to evaluate cost effectiveness as well as level of service provided. 1. 2. In order to complete the evaluation before the beginning of the Plan Year, which is October 1, 2013, and to accommodate any changes to benefits in the FY 2013 -14 budget, a Request for Proposals would need to be issued by the end of May 2013. 2. DISCUSSION: 2. 1. The City' s renewal period for core employee benefits begins October In of each year. The current insurance carrier is Public Risk Management ( PRM), whom the City has used