Okaloosa County School Board — Workshop Meeting, August 11, 2025 — reading text

additional information, please contact Brooke Barron, Director I, Curriculum, at (850) 833-3240. File Attachments PRISMS QUOTE 25-26.pdf (204 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Service Agreement #26-64 Allied Instructional Services, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,800.00 Budgeted : Yes Budget Source : General Fund, Project 2004 - Itinerant Visually Impaired Teachers Recommended Action : Motion to approve Service Agreement #26-64 between Allied Instructional Services, LLC and The School Board of Okaloosa County, Florida, on behalf of the ESE Department, in an amount not to exceed $28,800.00, effective August 12, 2025, through June 30, 2026. Public Content Request approval of Service Agreement #26-64 between Allied Instructional Services, LLC and The School Board of Okaloosa County, Florida, on behalf of the ESE Department, to provide Virtual Orientation and Mobility Services to students. The Provider will be paid $72.00 per hour for in person service for up to 10 hours a week, not to exceed 400 hours per school year, for a total contract amount not to exceed $28,800.00. Funds will be paid from General Funds, Project 2004 Itinerant Visually Impaired Teachers. The Agreement is effective August 12, 2025, through June 30, 2026, and a copy is attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-3164. File Attachments SA #26-64 Allied Instructional Services, LLC.pdf (487 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Service Agreement #26-67 Synced Up Designs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,730.00 Budgeted : Yes Budget Source : Internal Funds, Band Account Recommended Action : Motion to approve Service Agreement #26-67 between Synced Up Designs and The School Board of Okaloosa County, Florida, on behalf of Fort Walton Beach High School, in an amount not to exceed $11,730.00, effective August 12, 2025, through November 1, 2025. Public Content Request approval of Service Agreement #26-67 between Synced Up Designs and The School Board of Okaloosa County, Florida, on behalf of Fort Walton Beach High School. The Provider will provide Custom Marching Drill and Staging, Choreography and Halftime Show Design. The Provider will be paid $70.00 per student for Marching Drill with an estimated 139 students for a total of $9,730.00 and $2,500.00 for the full ensemble choreography, for a total contract amount not to exceed $11,730.00. Funds will be paid from Internal Funds, Band Account. The Agreement is effective August 12, 2025 through November 1, 2025, and a copy is attached. For additional information, please contact Derek Fields, Band Director, Fort Walton Beach High School, at (850) 833-3300. File Attachments SA #26-67 SyncedUp Designs.pdf (502 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Multi-Year Agreement with Procare Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,476.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the multi-year agreement with Procare Solutions in the amount of $7,476.00, effective August 14, 2025, through August 13, 2027. Public Content Request approval of the multi-year agreement with Procare Solutions in the amount of $7,476.00. Procare Solutions is the software used by Child Care Coordinators in the district to bill and post payments manually to student account ledgers. This software is currently stored on a district server; however, for security and compliance reasons, Procare will no longer support software installed on a non-hosted environment and is transitioning all customers to their secure Desktop Cloud Platform. Procare is offering a promotional 1-year free upgrade to the cloud for the seven schools currently using Procare Software, effective August 14, 2025, through August 13, 2026. For the second year Procare will charge a fee of $7,476.00 ($89 per month for each participating child care), effective August 14, 2026, through August 13, 2027. The seven (7) participating child cares are, Antioch ES, Bluewater ES, Bob Sikes ES, Northwood ES, Plew ES, Southside ES and Wright ES. Funding will be paid from General Funds, and a copy of the quote is attached. For additional information, please contact Melissa O'Malley, Director, Accounting, at (850) 833-5818. File Attachments PROCARE QUOTE.pdf (202 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Surplus of school buses, presented by Ryan Gore, Transportation Program Director, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Transportation Department to surplus the attached list of school buses. Public Content Approval is requested for the Transportation Department to surplus the attached list of school buses. Please contact Ryan Gore for additional information at (850) 833-4162. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Budget Amendment #10 - Fiscal Year 2024-2025 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 11, 2025 Absolute Date : Aug 11, 2025 Fiscal Impact : Yes Dollar Amount : ($1,378,348.84) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #10 - Fiscal Year 2025- 2026. Public Content On September 9, 2024, the School Board adopted the budget for fiscal year 2024-2025. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect