Okaloosa County School Board — Workshop Meeting, August 11, 2025 — reading text

: $11,517.55 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for ClearTouch Panels in the amount of $11,517.55. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Lewis School for ClearTouch Panels in the amount of $11,517.55. File Attachments Lewis ClearTouch Panels - 8-11-25 SB Meeting.pdf (650 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Appropriation of District 5 School Board Member Capital Outlay Funds to Niceville High School for gym doors in the amount of $8,874.86, presented by Brett Hinely and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,874.86 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Niceville High School for gym doors in the amount of $8,874.86. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Niceville High School for gym doors in the amount of $8,874.86. File Attachments Niceville Gym.pdf (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid: RFP 250604 Custodial Dispensing Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Workshop Meeting Type : Action (Consent) Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve tagging on with Escambia County RFP 250604 Custodial Dispensing Systems. Public Content Request approval to tag on with The School Board of Escambia RFP 250604 Custodial Dispensing Systems. The vendor is Imperial Dade and purchases will be made on an as needed basis, based on fixed pricing. The contract is effective through May 31, 2026. Funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the original award document and vendor piggyback consent form is attached. For additional information, please contact Bill Smith, Specialist, Custodial Services at (850) 689-7158. File Attachments Vendor Signed Consent to Piggyback RFP 250604.pdf (419 KB) RFP_250604_Custodial_Dispensing_Systems_FINAL.pdf (1,464 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid: ITB 4126AH Smallwares and Small Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds - School Food Service, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve tagging on to ITB 4126AH Smallwares and Small Equipment through Marion County Schools, effective through June 30, 2026. Public Content Request approval to tag on to ITB 4126AH Smallwares and Small Equipment through Marion County Schools, awarded to multiple vendors based on fixed catalog discount pricing. The contract will be used on an as needed basis, effective through June 30, 2026. Funds will be paid from Federal Funds - School Food Service, Project 3510 SFS Contract Exclusions. A copy of the award tabulation is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments Award_Notification_Bid_4126AH_Food_Service_Smallwares_and_Small_Equipment_Term_Contract.pdf (622 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Exempted Purchase Over $50,000: Cognia, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $57,400.00 Budgeted : Yes Budget Source : General Funds, Project 7008 Curriculum Development Recommended Action : Motion to approve the purchase from Cognia, Inc. for district wide accreditation fees in the amount of $57,400.00, for School Year 2025- 2026. Public Content Request approval of the purchase from Cognia, Inc. for district wide accreditation fees in the amount of $57,400.00, for School Year 2025-2026. The purchase is exempt through 6A-1.012(11)(a), and funds will be paid from General Funds, Project 7008 Curriculum Development. A copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum & Instruction, at (850) 833-5888. File Attachments COGNIA QUOTE FY2026 REVISED.pdf (589 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Exempted Purchase Over $50,000: Prisms of Reality, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,900.00 Budgeted : Yes Budget Source : General Fund - Project 4225-DW Classroom Technology Recommended Action : Motion to approve the purchase of Prisms VR platform and support. The purchase consists of software licenses, technical support, and professional development for a total of $74,900.00, effective September 1, 2025, through August 31, 2026. Public Content Request approval to purchase student VR Software Licenses from Prisms that uses Immersive Virtual Reality (IVR). The purchase consists of Student VR software licenses for math and science, Professional Development, and technical support for a total amount of $74,900.00. The purchase is made through 6A-1.012(11)(b), and funding will be paid from General Fund, Project 4225-DW Classroom Technology. The contract is effective September 1, 2025, through August 31, 2026, and copy of the quote is attached. For