Okaloosa County BOCC — March 18, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: E911 Equipment Hardware Refresh and Upgrades DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to purchase E911 hardware equipment and software upgrades for Public Safety Answering Points (PSAP's) in Okaloosa County. BACKGROUND: Okaloosa County Department of Public Safety provides the E911 answering equipment for six PSAP's in Okaloosa County. The current E911 equipment is operating on the Windows XP platform and the XP platform support and security lifecycle will sunset in April 2014. In addition, the current E911 hardware equipment is over 5 years old in a 24 hour 7 day environment, thus a hardware refresh is vital to the operation of E911. The mapping upgrade is necessary to continue to meet the requirements for Next Generation 911 (NG-911) for the ability to receive text, photo and streaming video into E911 and due to the system’s unique ability to interface with our existing E911 controller equipment. Previous equipment purchases were assisted with State of Florida Department of Management Services E911 grants; however, Okaloosa County was not eligible for grant funding in 2013 due to an ample E911 reserve balance. This purchase would be made with E911 reserve funds we have accumulated each year. This is a sole source purchase due to Century Link currently providing our E911 maintenance contract and is the only vendor who could meet required repair times in instances of critical outages or failures. The cost of the purchase is $615,116.48 and would be paid for with E911 reserve funds. OPTIONS: Approve or Disapprove. RECOMMENDATIONS: Approve the purchase of the E911 equipment. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator