Fort Walton Beach Council agenda — 08-09-11 regular part 2 of 2 — reading text

50 51 Helen Spencer, City Clerk Hayward Dykes, Jr., City Attorney  City Council of Fort Walton Beach ENGINEERING & UTILITY SERVICES MEMORANDUM To: Robert T. Meams, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: August 9, 2011 Subject: Ordinance 1853 Amends MPB Meeting Schedule 1. BACKGROUND: 1. 1. Section 2. 11. 12 of the Code of Ordinances sets a meeting schedule for the Municipal Planning Board, which currently reads, " Meetings of the municipal planning board shall be held at 5: 30 p.m., on the first Thursday of each month, and as needed on the third Thursday of each month, to dispense with regular business before the board. The January meeting shall be held on the second Thursday of that month. Additional meetings may be called by the chairperson at the request of four members of the board, in writing. The location of all meetings of the municipal planning board shall be in the city in a place accessible to the public. All meetings and public hearings of the municipal planning board shall be open to the public. Public hearings shall be set for a time certain after due public notice." 1. 2. At the June 2, 2011, Municipal Planning Board regular meeting, the Board discussed the meeting schedule and directed staff to draft an ordinance amending the MPB meeting schedule to provide more flexibility. 2. DISCUSSION: 2. 1. The current language limits additional meeting days of the Municipal Planning Board to the third Thursday of the month unless an additional meeting is called by the chairperson at the written request of four members of the board. 2.2. As it may be impractical to require four board members to request, in writing, an additional meeting, staff drafted an ordinance that would provide more flexibility in how and when the Board can set their meeting days. 2.3. The Board will still vote on each individual meeting day, but the draft language will allow the Board to set, at a public meeting, meeting days other than Thursday. 3. FINANCIAL INFORMATION: 3. 1. The proposed ordinance has no financial impact to the City. Packet Pg. 163  W-07 2 4. 1. Staff recommends approval of Ordinance 1853, amending Section 2. 11. 12 of the Code of Ordinances, to amend the MPB meeting schedule. ATTACHMENTS: Ordinance 1853 - Amend MPB Meeting Schedule ( DOCX) SIGNATURE BLOCK: Stella Jones Completed 08/ 01/ 20118: 08 AM Tim Bolduc Completed 08/ 01/ 20118: 16 AM Michael Beedie Completed 08/ 01/ 20112: 40 PM Carole Jones Completed 08/ 02/ 2011 10: 03 AM City Manager Completed 08/ 02/ 2011 1: 26 PM City Council Pending  ORDINANCE 1853 AN ORDINANCE OF THE CITY COUNCIL OF FORT WALTON BEACH, AMENDING SECTION 2. 11. 12, CODE OF ORDINANCES, TO AMEND MUNICIPAL PLANNING BOARD MEETING DAYS; AND PROVIDING AN EFFECTIVE DATE. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, THAT THE CODE OF ORDINANCES OF THE CITY OF FORT WALTON BEACH IS AMENDED AS FOLLOWS: Section 1. Authority and Intent The authority for enactment of this ordinance is contained in Chapter 166. 021 and other provisions of the Florida Statutes and section 2 of the City Charter. Section 2. Amendment of Section 2. 11. 12, Meetings, Municipal Planning Board, of the Code of Ordinances Section 2. 11. 12, Meetings, Municipal Planning Board, of the Code of Ordinances is hereby amended as follows: 2. 11. 12 Meetings: Meetings of the municipal planning board shall be held at 5: 30 p. m., on the first Thursday of each month, and as needed on the third Thursday of each month, to dispense with regular business before the board. The January meeting shall be held on the second Thursday of that month. Additional meetings may be called as needed and must be announced at a prior public meeting by the shakpoman at the Fequest Of f6mF MOM138M 8941- beardsin writing. The location of all meetings of the municipal planning board shall be in the city in a place accessible to the public. All meetings and public hearings of the municipal planning board shall be open to the public. Public hearings shall be set for a time certain after due public notice. Section 3. Effective Date This Ordinance shall take effect immediately upon approval by the City Council and signature of the Mayor. Adopted: Mike Anderson, Mayor Attest: Approved for legal sufficiency. Helen Spencer, City Clerk Hayward Dykes, City Attorney Packet Pg. 185  F- 1 1. 1. a New language is underlined. Deleted language is RU iskee. Codification Instructions: Section 1 and 3 not codified. Sections 2 codified and numbered as stated into Volume 11, Code of Ordinances. 0ccM Packet Pg. 186  0 City Council of Fort Walton Beach CITY CLERK MEMORANDUM To: Robert T. Meams, City Manager From: Helen Spencer, City Clerk Date: August 9, 2011 Subject: Military Sustainability Partnership L BACKGROUND: 1. 1. On January 11, 2011, the City Council voted to approve the Interlocal Agreement regarding the creation of, membership in, and operation of the Northwest Florida Military Sustainability Partnership ( NWFMSP) with Okaloosa, Walton and Santa Rosa Counties. 1. 2. The intent of the Interlocal Agreement is for the newly -formed NWFMSP to provide a permanent governmental agency dedicated to the viability of existing and future potential missions at Eglin Air Force Base, Eglin Reservation, and Hwlburt Field. 1. 3 Each City/Town was sent an Interlocal Agreement with only the signature of thew respective mayor. We do not have an Agreement that contains all the signatures, and it is our understanding there were three cities who were not joining. 2. DISCUSSION: 2. 1. The Interlocal Agreement of the NWFMSP, under Section 2, MEMBERSHIP TERMS OF OFFICE, OFFICERS, QUORUM, MEETINGS, & REMOVAL, states the following: One member and alternate will be appointed by the City for three -year terms. Each term shall expire on June 30th in the year of expiration of the term ( 8 -9 -11 to 6- 30 -14). 2. 2. The following motion was inadvertently left out of the January 1 1, 2011 regular Council minutes: Councilman Bull Rigdon motioned to appoint Mayor Mike Anderson as the City' s representative to the NWF Military Sustainability Partnership Agreement. Motion was seconded by Councilman Mike Minich and carried unanimously. There was no term limit given for the Mayor's appointment, and no alternate was appointed. 3. RECOMMENDATION: 3. 1. The City Council appoint a member and an alternate to the NWFMSP Interlocal Agreement for a term of three years, from 8 -9 -11 to 6- 30 -14. ATTACHMENTS: Military Sustainability Partnership Agreement ( PDF) Minutes 1 - 11 - 11 ( PDF) SIGNATURE BLOCK: Packet Pg. 187  City Council of Fort Walton Beach CITY CLERK MEMORANDUM To: Robert T. Meams, City Manager From: Helen Spencer, City Clerk Date: August 9, 2011 Subject: Military Sustainability Partnership Helen Spencer Completed 07/ 08/20112: 48 PM Carole Jones Completed 07/ 27/2011 10: 34 AM City Manager Completed 07/ 26/ 20114: 25 PM City Council Pending Packet Pg. 188  CONTRACTk C11- 1875 -GM 13. 1. a CITY OF FORT WALTON BEACH MILITARY SUSTAINABILJTY PARTNERSHIP EXPIRES: INDEFINITE INTERLOCAL AGREE...... COPY regarding CREATION OF, MEMBERSHIP IN, AND OPERATION OF THE NORTHWEST FLORIDA MILITARY SUSTAINABILITY PARTNERSHIP THIS INTER LOCAL AGREEMENT made and entered into this —/ fNay of ri/ • 2011 by and t between: - , YcCd u Okaloosa County, a political subdivision of the State of Florida, whose mailing address is 1804 Lewis Turner Boulevard, Fort Walton Beach, Florida 32547, acting by and through its County Commissioners F the " County"), and mc the Town of Cinco Bayou, a municipal corporation created and existing under the laws of the State of rn Florida, whose mailing address is 10 yacht Club Drive, Cinco Bayou, Florida 32548, acting by and through Z its Town Council ( the " Town "), and 9 f the City of Crestview, a municipal corporation created and existing under the laws of the State of r M Florida, whose mailing address is 398 North Wilson Street, Crestview, Florida 32536, acting by and through its City Council ( the " City"), and m