Fort Walton Beach Council agenda — 08-09-11 regular part 2 of 2 — reading text

enter into a contract for all requested services with a single bank for the life of the contract. The City desires to establish a banking relationship with a qualified bank to provide the services described below. It is essential that the awarded bank and the City maintain open and frequent two -way communication, provide and receive timely responses, establish services and service levels by contract or written agreement, provide and receive fair pricing and compensation, and maintain high ethical standards. Persons with disabilities needing a special accommodation to participate in this Request for Proposal should contact the City Clerk at 107 Miracle Strip Parkway SW, Fort Walton Beach, Florida 32548, ( 850) 833 -9509, at least five days before the date the accommodation is necessary. H. TMELINE OF ACTIVITIES: May 26, 2011 Issuance June 9, 2011 Voluntary pre-bid conference - 10: 00 a. m. CST Main Conference Room, City Hall, 107 Miracle Strip Pkwy, S. W. June 28 2011 Sealed Proposal Due, 2: 30 p.m. CST July, 21, 2011 Evaluation Committee Meeting III. CONTRACT AWARD: The Bidder's proposal must be complete to be considered for award. The City reserves the right to qualify, accept, or reject any or all vendors as deemed to be in the best interest of the City. Tbe City reserves the right to accept or reject any or all Proposals and to waive irregularities or technicalities in any proposal when in the best interest of the City. The City reserves the right to accept or reject any exception taken by the vendor to the terms and conditions of the Request for Proposal. The City of Fort Walton Beach reserves the right to accept any submittal, or any part or parts thereof, or to reject any and all submittals. It is the City's intent to make an award within ninety ( 90) working days of the proposal due date, and to have a contract with an effective date of August 15, 2011. Award, if made, will be in accordance with the terms and conditions herein and shall be in the form of a Contract. Awarded vendor will be given the City' s contract compliance document to complete and return within thirty (30) calendar days ofcontract award. a ( saowaS 6u13ue8 Llo- Ll ddN to PJemtl : 6Z£ t) ssedwo0 VABB - lVSOdOHd luawyoelly N N NN m d IV. MINIMUM QUALIFICATIONS: Proposals shall only be considered from banks A o_ that meet the following: 1. Certified as a " Qualified Public Depository" under the Florida Security for Public Deposits Act ( Chapter 280 of the Florida Statues) at the time of the proposal and maintaining such status throughout the life of the contract. A proposing bank must provide evidence of its status as a. qualified public depository. BBVA Compass is certified as a " Qualified Public Depository" under the Florida Security for Public Deposits. Evidence of status is provided under tab # 4. Quattftcotions /Qualified Public Depository Certificate) 2. Maintain its home office or a full service branch within the city limits of Fort Walton Beach. Local Merchant Preference scoring of 5 points will be awarded to any proposer whose corporate headquarters are located within the city limits of Fort Walton Beach. Elgin Parkway 198 Elgin Parkway NE Ft. Walton, FL 32548 850.243 -3148 Daily Deposit Cut -off Monday —Thursday 4 p. m. Friday 5 p. m. Racetrack Banking Center 101 Racetrack Rd NW Ft. Walton Beach, FL 32547 850- 863 -3113 Daily Deposit Cut -off Monday —Thursday 4 p. m. Friday 5 p. m. 3. Proposal includes one ( 1) set of financial statements for the past two ( 2) years including an auditor' s unqualified opinion and appropriate notes to the financial statements. Financial statements are included under tab #4. ( QualffkationSlearueS Audited Financial Statements) Proposers must provide evidence in their proposals which demonstrate their satisfaction of these minimum requirements.  saol" OS6u13ueg Lt0- ttdd11lOpremV: 6Z£ t) ssedwooVASS- - lVS0d021d: luawyoellV O N a V. PROPOSAL CONTENT: To standardize responses and simplify the comparison and evaluation of the responses, all proposals must be organized in the manner set forth aa' below. separated into sections, and appropriately labeled. All information and materials requested shall be provided in the proposal under a single cover, on 8 - 1/ 2" x 11" paper bound on one side. Expensive papers and bindings we discouraged since no materials will be returned to the Proposer. Proposer' s must provide five ( 5) copies of their proposal and financial statements. Tide Paae, a. Show the name of Proposer' s agency /firm, address, telephone number, time of contact person, date, and the subject: Request for Proposal — Banking Services, RFP 11 -017. 2. Table of Contents- a- number. Include a clear identification of the material by section and by page 3. Letter of Transmittal —Limit to one or two na es- a. Briefly state the proposer's understanding of the work to be done and make a positive commitment to perform the work. b. Give the names of the persons who will be authorized to make representations for the proposer, their titles, addresses, and telephone numbers. Jeff Dunford City President 198 Eglin Parkway NE, P Floor Fort Walton Beach, FL 32548 Kathryn Ellis Vice President, Treasury Management 321 Bel Air Blvd. Mobile, AL 36606  saolnaaS Bul8ueg 2t0- tt d32J 10 PrernV : 62£ 1) ssedwoO VA89 -- 1VSOdOHd : 1uawy3el3V y a ( lV N 6 a m 4. General Information - Limit to one naee- o. a. Name of business. BBVA Compass b. Mailing Address/Phone Number. 198 Eglin Parkway NE Fort Walton Beach, FL 32548 850- 243 -3148 c. Names of persons to be contacted for information or services if different from name of person in charge. Jeff Dunford City President 850- 796 -4107 Jan Madonia Relationship Support 850 -244 -5636 Kathryn Ellis Treasury Management 251- 470 -7428 Stacy Alfano Treasury Management 205 -297 -7342 BRS Customer Support 866 -488 -1858 d. Hours of business. Branch 9:00 a. m. to 5: 00 p. m. ( Central Time), Monday thru Friday e. State if business is local, national, or international and indicate the business legal status ( corporation, partnership, etc.). BBVA Compass is a National Banking Corporation f. Give the date business was organized and/ or incorporated, and where. Compass Bank was incorporated on December 31, 1963, and Compass Bancshares, Inc. was incorporated on April 22, 2008, when the former Delaware Corporation was " re- domesticated" to Alabama with the creation of a new Alabama corporation and the transfer of all assets, rights, interests, responsibilities, and liabilities from the Delaware Corporation to the new Alabama Corporation. g. Give the location of the office from which the work is to be done and the number of professional staff employees at the office. Branch support is provided at 198 Elgin Parkway NE, Ft. Walton Beach, FL There are 15 employees at the office, 7 of which are professional staff. a saolnaaS Bulyue8 LLo -il ddtf Jo pJemV : 6ZEl) ssedwoo VASE] -- 1VSOdONd : tuawyaetiV V N a h. Indicate whether the business is a parent or subsidiary in a group of Ud foes /agencies. aN BBVA Compass is a subsidiary of Compass Bancshares, Inc., a wholly owned subsidiary of BBVA ( NYSE: BBVA) ( MAD: BBVA). BBVA Compass is a trade name of Compass Bank. i. State if the business is licensed, permitted and/ or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity. BBVA Compass is certified as a " Qualified Public Depository' under the Florida Security for Public Deposits Act ( Chapter 280 of the Florida Statues), and is included on the Florida Treasurer' s list of Active Qualified Public Depositories as posted: www.fltreasury ore /servietiPublicDeoosits /ActiveOPDDisolayList iso ?start -51 j. A statement from the firm which states, to the best of its knowledge, that there are no circumstances that shall cause a conflict of interest in performing services for the City of Fort Walton Beach. To the best of our knowledge, there are no circumstances that shall cause a conflict of interest in BBVA Compass performing services for the City of Fort Walton Beach.  soolmaS6ul6u28 LLO- Lldd2llOPJRMV: 6ZEl) ssudwoo VASS- IVSOdOHd cluawyoellV m. a a Ym 0YN  saatMaS OuNues Clll -1 L d=1M 10 pJeMV :