Fort Walton Beach Council agenda — 04-10-2007 regular agenda — reading text

responsible bidder meeting specifications, Couch Ready Mix USA, of Destin, Florida, for the bid unit prices listed in the bid tabulation, for a period of one (1) year and allow the City Manager to approve the extension of the bid with up to four ( 4) one- year options, if it is determined to be in the best interest of the City. This is a unit price contract through which concrete will be ordered as needed within budgeted amounts. This acquisition was budgeted for FY 06- 07. If approved, funds are available in account 001- 1240- 541- 5304 ( Street Materials/ Concrete) in the amount of $1, 069 and in various other project specific accounts as an ancillary item. Recommend the City Council award Bid # 07- 114, Annual Concrete Bid to Couch Ready Mix USA, of Destin, Florida, at the unit prices listed in the bid tabulation. FINANCIAL DATA 1. DEPARTMENT: Public Works 2. DIVISION: Streets 3. FUND: General 4. ACCOUNT: 001- 1240- 541- 5304 5. ACCT. DESCRIPTION: Street Materials/ Concrete 6. FY BUDGET: 2006- 07 7. AMOUNT BUDGETED: 001- 1240- 541- 5304 in the amount of$ 5, 100 ( with $ 1, 069 currently available) and in various other project specific accounts as an ancillary item. 8. GRANT FUNDS: 0 YES IS:] NO AMOUNT 9. FUND TRANSFER: 0 YES IS:] NO AMOUNT 10. FROM ACCT: N/ A 11. TO ACCT: N/ A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A 13. PRICE ANALYSIS: 0 ATTACHED 0 ADD' L MAT FDR IS:]NONE Cft-P- ' V  BID ITEM DATA 14. DESCRIPTION OF BID ITEM: Annual Concrete Bid 15. SUPPLEMENTAL MATERIAL: [8J ATTACHED 0 ADD' L MAT FDR 0 NONE 16. # BID INVITATIONS SENT: 9 17. # BIDS RECEIVED: 1 18. # RESPONSIVE BIDS: 1 19. RECOMMENDED VENDOR: Couch Ready Mix USA, of Des tin, Florida 20. BID AWARD AMOUNT: Unit prices listed in the bid tabulation 21. COMMENTS:* 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/ A 23. ESTIMATED PURCHASE AMOUNT: N/ A 24. BID TABULA TION ATTACHED: [8J YES 0 NO 0 ADD' L MAT FDR 25. TERM OF CONTRACT: Net 30 Days 26. BID VALID TO: May 5, 2007 27. BID PRICE VALID FOR TERM OF CONTRACT: ~ YES D NO 28. WARRANTY PERIOD: N/A 29. DELIVERY TIME: N/A 30. STATE CONTRACT: D YES ~ NO 31. CONTRACT #: N/ A 32. CO- OP PURCHASE: D YES ~ NO 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: 10 years 35. ITEM DEMO' D: 0 YES [; gJ NO gJ YES 36. REFERENCES CHECKED: [; 0 NO 0 N/A 37. CONTRACT: 0 ATTACHED 0 ADD' l MAT FDR . [;gJ N/A 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: 0 YES D NO [ 8J N/ A 39. CURRENT VENDOR: YES 40. CURRENT PRICE: N/ A REPORT PREPARED BY: 4-/-' f/IJ 7 Thomas Murray, PE Date Public Works Director REVIEWED AND CONCUR: te; III-( /t;' Date 7 REVIEWED AND CONCUR PTTEeH~ A' , w~ i)os I D-=1 Lisa Ab r Date Finance Director  City of Fort Walton Beach MEMORANDUM DATE: March 7, 2007 ~ TO: Tom Murray ~ ft1 Public Works Director FROM: Michael C. Tatum Purchasing Director @ SUBJECT: Annual Concrete Bid Bid # 07- 114 The referenced bid tabulation is forwarded for your review, in accordance with Vol 2, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 Code of Ordinances and the Purchasing Policies and Procedures. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Bids Solicited 9 17. Number of Bids Received 1 18. Number of Responsive Bids 1 24. Tabulation Attached Yes 30. State Contract No MCT/ mhj  e e N to Q) u c C D.. cu c E Q) u C D.. c z o l- J Q) eLt: u 0 ro e( C 0 0 0 0 C>0 0 0 C> 0 >- C> J 0 ro (/)CI (/) 0 J b .5 D.. to cO 0 C")0 (.) 0 Q) ~ 0 J: CI 0 C") >- z ex> ex) (J')J) ( II) <J') 0 - a: Q) ~ ~ ~c~ ~ .... N <0 Q) en 1:: 1 ::) ~ Z e( 0 3 l- 8 e m iI) iriij 3 l:: I- ~ c: ll. I- me: e:- w - ~ Q)- ce:~ Q) 28 Q) Q Q) Q) >. caEa:: 3 3 c: CI (\ 3 ti5 U a. ai 0 c:: Q) 3 Q 0 (\ J g :: 0 I~ 0 0 0 x .... Q) e: .... 0 0 8 0 ~ (\ 3 c II) 0 II) 0 ' J E :: N (V) V) ( ..,. ~ 0 0 0 2~ e ~ 2 ~2~2~ :: E E J ::J C r.. ( u (J 0 0 ( J 9 .~ E in fI) c: c: c: c: (\ Q) 0 0 0 3 .!: ' c 0 Q) C (.) (.) (.) () a. ~ ~ s CI) c >- J C~ G >- >- O~ I-- O~ cue i II) 0 r;; C") ( N 0 0 J') II) V) ( J=I: I:: wa 10 ..- II) f- X) t& E Q) 0 ..- N (V) ..,.II) <0 Z  CITY COUNCIL MEETING April 10, 2007 Consent Agenda Consideration of a request to accept the donation of two used police vehicles, equipped for canine ( K- 9) use, from the Okaloosa County Sheriffs Office Police Chief) Council Action 1st 2nd Vote: Agenda Item Number: CA- 3  CITY OF FORT WALTON BEACH STAFF REPORT MEMORANDUM To: Joyce Shanahan, City Manager From: Ted Litschauer, Police Chief Date: April 3, 2007 Subject: Donated Police Cars its new Drug Background: The Fort Walton Beach Police Department is preparing to implement Canine ( K-9) Program,