Okaloosa County BOCC — June 3, 2014 — Genesis TO 2 $109,780.00 — reading text

required to clarify construction documents. Following the taking of bids, Genesis shall review all bids for completeness in accordance with the Instructions to Bidders and submit a review summary to the County to assist in their decision making process and award of the contract for construction. J. Permitting Genesis will prepare and submit permit applications as required by the individual agencies. Submittals will include the necessary site and ownership documentation, construction documents and supporting technical specifications as required. Our approach to permitting includes pre-application meetings with each agency to clearly identify the process, specific requirements and critical timelines. We have found this approach streamlines the process as it makes the reviewers aware of the project and informs them of specific issues that may affect their Requests for Additional Information (RAI) during the permit review process. The following permits are required for this project: lL. Development Permit — Okaloosa County and associated departments a. Genesis will coordinate the pre-application meeting through the Growth Management Department for a Development Order and gather all departments needed (Engineering, Water / Sewer, Fire, etc.) concurrently. 2. Coastal Construction Control Line Permit (FDEP) 3. Environmental Resource Permit (NWFWMD) 4. Okaloosa Island Leaseholders Association Architectural Review Committee K. Construction Administration Genesis will provide limited on-site observation for the construction of improvements. Additional construction phase services for improvements outside the limits of the project may be provided as “Additional Services”. Services in connection with Change Orders to reflect changes and additions to the work requested by the Client, involvement of more than one site development contractor and extension of the Contract time frame for reasons beyond Genesis’ control may be provided as “Additional Service”. Genesis responsibility during construction is limited to the following: 1, Attend a pre-construction meeting. 2 Review shop drawings. 3. Observe performance tests where required by the Technical Specifications. 4, Visit the site at four (4) periodic intervals or as requested by the Client to determine if the works appears to be constructed in substantial accordance with the Construction Plans and Technical Specifications. GENESIS GROUP Okaloosa County Tourist Development Council April 21, 2014 Page 6 of 8 5. Review and respond to any Request for Information (RFI) and address them as needed. This includes minor modifications to the plans. Modifications that require design changes or alterations are considered major modifications that shall require approvals. 6. Review geotechnical and material test reports provided by the Contractor’s Geotechnical Consultant. 7. Make a “final inspection” punch list of the project. 8. Prepare final Certifications or acceptance letter, verify and approve Record Drawings, and submit to the agencies requiring as-built certification. All record drawings provided by site contractor will be submitted by a registered surveyor in the State of Florida, meeting all rules under the Florida Administrative Code (F.A.C.). NOTE: GENESIS shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of work. GENESIS shall not be responsible for the means, methods, techniques, sequences or procedures of construction selected by Contractor(s) or the safety precautions and programs incident to the work of Contractor(s), GENESIS efforts will be directed toward providing limited assurance for the Client that the completed project will conform to the contract documents, but shall not be responsible for failure of Contractor(s) to perform the construction work in accordance with the contract documents. During such visits and on the basis of the on-site observations, GENESIS shall keep the client informed of the progress of the work, shall endeavor to guard against defects and deficiencies in the work of the Contractor(s) and may disapprove or reject work as failing to conform to the contract documents. This contract includes only infrequent site inspections that will provide for very limited observations. At the Client’s request, GENESIS can provide more frequent construction observation and documentation on an hourly rate basis. II. CLIENT’S RESPONSIBILITIES A. Payment of any and all impact, review and permitting fees. B. Provide Genesis with current surveys of Existing Features, Boundary, and Topography as previously surveyed by others. C, Provide Genesis with any information, agreements, and / or restrictions that may be in effect on the property and impact the design guidelines or criteria for the project. D. Any stormwater and / or water distribution modeling previously provided by others. E, Any available GIS information available to assist in preliminary design. F. Any available permit information on the property. G. The Client shall provide Genesis with access to the site for activities necessary for the performance of the services. Genesis will take precautions to minimize damage due to these activities, but have not included in the fee the cost of restoration of any resulting damage. IV. SCHEDULE Upon receipt of a fully executed Task Order, Genesis shall perform its services and discharge the obligations imposed upon us in a prompt and timely manner and as expeditiously as is consistent with professional skill and care and the orderly progress of the work. Anticipated time period beginning from receipt of fully executed Task Order is approximately 7 months. We also acknowledge that the Client is to be regularly and routinely consulted in connection with the performance hereunder. GENESIS GROUP Okaloosa County Tourist Development Council April 21, 2014 Page 7 of 8 V. COMPENSATION Our professional fees for the described scope of services are outlined in the following table. Lump Sum Fees include all costs associated with completing the tasks described herein. Genesis shall invoice Client monthly, on a Percentage Complete Basis for individual Lamp Sum work phase tasks. Invoices shall include a statement of account documenting the individual Task Descriptions, Task Total, Prior Billing, Prior Percentage Invoiced, Percentage Due, Percentage Complete and the Payment Due. Time management accounting reports shall accompany each invoice to verify percentage completion amounts, In the event the referenced project or the services of Genesis called for under this Agreement is / are suspended, canceled or abandoned by the Client, Genesis shall be given five (5) days prior written notice of such action and shall be compensated for the professional services provided up to the date of suspension, cancellation or abandonment. Our fee schedule is as follows: Note: FEE SCHEDULE Scope of Services Lump Sum Fee A. General Meetings / Coordination / Schedule $6,630 B. Additional Survey & Coordination $4,800 C. Geotechnical Report $4,600 D. Site Electrical Engineering $6,000 E. Architectural Services $34,300 F. Site Plan Development $6,130 G. Engineering Design and Construction Documents $19,110 H. Site Landscape and Irrigation Design Coordination $4,990 I. Advertisement and Bid Phase Services $4,000 J. Permitting $9,620 K. Construction Administration $9,600 TOTAL $109,780 The proposed fees are valid for a period of 90 days from the date of transmittal and all work is authorized within 12 months. GENESIS GROUP Okaloosa County Tourist Development Council April 21, 2014 Page 8 of 8 VI. ADDITIONAL SERVICES / EXCLUSIONS Services authorized in writing by the Client other than those specifically listed in the Scope of Services and which are agreed to be performed by Genesis by written addenda to this Agreement shall be considered Additional Services for which the Client shall compensate Genesis at an agreed upon lump sum fee or the Genesis current hourly rates for the actual personnel involved in the tasks (see attached Hourly Rate Schedule). Additional Services may include, but not be limited to, the following items: Additional Services may include, but not be limited to, the following items: Additional permitting not listed above Additional meetings not listed above Site modifications after permits have been approved Value Engineering resulting in site plan modifications Extended Contract Administration services beyond the completion date identified in the contract for construction. moO > VIL. EXCLUDED SERVICES Genesis’ Scope of Services expressly does not include the following services which are the obligation of the Client or Owner, as the case may be. Environmental / Biological Services Aerial photography Traffic Studies Permit Fees Lift Station and force main design mow > This Scope of Services constitutes our understanding of the required Services and our relationship under this project, and may only be modified in writing, signed by both Parties. All other terms and conditions contained in our Master Services Agreement, Contract # C14-2158-TDD shall remain in effect. Genesis appreciates the opportunity to submit this proposal, and we look forward to providing you with the professional services requested. GENESIS GROUP