Okaloosa County BOCC — June 3, 2014 — Genesis TO 2 $109,780.00 — reading text

TASK ORDER APPROVAL FORM CONTRACT #: __€14-2158-TDD TASK ORDER #: a oa TASK ORDER AMOUNT: $109,780.00 OFFERED BY CONSULTANT: Genesis Group FIRM'S NAME Joseph = Petrich, RLA, CBC tals E~D NAME SIGNATURE _ nior Vice SL S LEG TITLE RECOMMENDED FOR APPROVAL (Depariment Director) LS headlee N SIGNATURE LE Dia TITLE ued Pa COUNTY ADMINISTRATOR (if applicable) See//4 DATE DATE DATE APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) e¢ $25,000 or less approved by Purchasing Director e Between $25,001 and $50,000 approved by Purchasing Director and County Administrator e In excess of $50,000 approved by the Board. Liu fon PURCHASING DIRECTOR Aw lear nk, Sai fi¢ DATE CHAIRMAN (if applicable) DATE ~ TOURIST DEVELOPMENT DEPARTMENT ATTORNEY APPROVAL FORM CONTRACTOR NAME: GGI, LLC d.b.a. GENESIS GROUP CONTRACT #: C14-2158-TDD TASK/PURCHASE ORDER #: 2 TASK/PURCHASE ORDER AMOUNT: NOT TO EXCEED $109,780.00 I have reviewed the above-referenced task/purchase order and find it to be in compliance with the terms of the contract, Tourist Development Department Operations & Procedures Manual, the Okaloosa County Purchasing Manual and applicable local, state and federal laws, rules and regulations. (Initial applicable authorization) L4_ This approval authorizes the goods/work described in the attached Task or Purchase Order to be performed or acquired. This approval authorizes the goods/work described in the attached invoice(s) to be processed for payment. APPROVED AS TO FORM AND LEGALITY: ety ce a TDD ATTORNEY 4 LYNN M. HOSHIHARA MAY 17, 2014 FROM vISION TO Engineering Landscape Architecture Planning Survey GIS April 21, 2014 Mr. Ed Schroeder Executive Director Emerald Coast Convention & SY GENESIS GROU sf REALS Jacksonville, Florida 32246 | Visitors Bureau 1540 Miracle Strip Parkway, S.E. Fort Walton Beach, FL 32548 eschroeder@co.okaloosa.fl.us RE: Agreement for Professional Services 4" 5" "4 6"" Beach Park Developments Site Planning, Civil Engineering and Building Architecture Dear Mr. Schroeder: 9822 Tapestry Park Circle | Tel 904.730.9360 Suite 201 | Fax 904.730.7165 www.GenesisGroup.com GGI, LLC dba Genesis Group (Genesis) is pleased to submit this scope of services and fee proposal for $109,780.00 to provide site planning, civil engineering and architectural services for the referenced sites. It is our understanding that these projects are intended to improve the existing sites for public beach access. Genesis will utilize more than 25 years of experience in providing site planning, civil engineering and architectural consulting services in order to provide cost effective and efficient design to complete these projects. We feel confident in our capabilities due to our success on many, similar projects including the existing beach access ways previously constructed on Santa Rosa Boulevard. The current site is more specifically described as follows: Site Locations — 4" Beach Park City: Okaloosa Island Latitude: 30.3973 5" Beach Park City: Okaloosa Island Latitude: 30.3972 6" Beach Park City: Okaloosa Island Latitude: 30.3974 County: Okaloosa State: FL Longitude: -86.6167 County: Okaloosa State: FL Longitude: -86.6211 County: Okaloosa State: FL Longitude: -86.6260 Zip Code: 32548 Zip Code: 32548 Zip Code: 32548 Address: 4"°/5"/6" Beach Park / Santa Rosa Boulevard, Okaloosa Island, FL 32548 TAMPA TALLAHASSEE JACKSONVILLE Okaloosa County Tourist Development Council April 21, 2014 Page 2 of 8 The abbreviated project description, scope of services, Client’s responsibilities, schedule, compensation and contract conditions are as follows: I. ABBREVIATED PROJECT DESCRIPTION The three, almost identical sites are located on the south side of Santa Rosa Boulevard, Okaloosa Island, FL 32548 and are approximately 1.4 acres each. The sites are within County owned and maintained right- of-way. Currently the sites are informally used for beach parking and access. The projects will construct public restrooms, parking improvements, landscape enhancements, and pedestrian connectivity to the existing dune crossover boardwalk systems. Il. SCOPE OF SERVICES A. General Meetings / Coordination / Scheduling Genesis will provide project coordination services throughout planning, design, and permitting of the project to ensure a seamless integration of all elements and activities. Projected coordination and meetings include: lL. Client kick-off meeting to review project issues, site concerns or constraints, and permitting. Also two additional meetings with the Client during the design phase. 2. Site Visit (in conjunction with Client Meeting) to identify any additional issues of concern not previously or otherwise known. 3. Two (2) Client meeting for phased submittal review and coordination (covered in II.G). 4. Sub-consultant coordination and meetings, Genesis will coordinate sub-consultant services for building architecture, site electrical power, geotechnical report, and land surveys. 5. Four (4) site visits during construction to observe work in progress and provide report to owner (covered in II.K.). B. Existing Features, Boundary, and Topographical Survey This proposal assumes recently completed Existing Features, Boundary, and Topographical Survey dated 4/16/2013 completed by Preble-Rish Inc., can be utilized. Genesis will coordinate the additional survey needed for each of the three sites, extending to the full right of way width of Santa Rosa Boulevard. Genesis shall provide coordination as necessary to ensure certified documents are incorporated into required documents for permitting. C. Geotechnical Report Genesis will contract and manage a local geotechnical firm to conduct subsurface investigation in order to provide a geotechnical report based on field borings; including recommendations for building, parking foundation design, and stormwater facilities. D. Site Electrical Engineering Genesis will contract and manage a local electrical engineering firm to design site electrical service and parking area lighting. Efforts will include permitting through Gulf Power. GENESIS GROUP Okaloosa County Tourist Development Council April 21, 2014 Page 3 of 8 E. Architectural Services Genesis Group contract and manage a local architectural firm to provide plans for the restroom structure, including required electrical and plumbing systems. Plans for a picnic shelter will also be provided, where included in the site development program. The plans package will include floor plan, building elevations, foundation design and layout; construction details finish schedules and construction specifications, F. Site Plan Development Based upon the Existing Features, Boundary, and Topographical Survey, Genesis will prepare a Preliminary Site Plan for the individual sites for review and approval prior to proceeding with subsequent detail design tasks. This will be considered a 30% submittal. Components of this plan will include the following: is Obtaining and integrating existing as-built documentation from adjacent developments and utility construction within 10’ of property. 2. Proposed locations for buildings, parking, walkway systems, beach access / dune crossover connections, utilities, and stormwater management facilities. 3. Evaluate and make recommendations as to any existing utilities to be moved or to remain for best site utilization. 4. Evaluate and make recommendations on any shared access points or shared easements between properties. G. Engineering Design and Construction Documents Upon approval of the preliminary site plans, Genesis will provide detailed engineering design and Construction Documents. These plans will be used for permitting (60%) and construction (100%). The design documents will include all elements necessary for construction and permitting. This phase will include two submittals; one at a 60% complete for County review and permit submittal, and a 100% submittal which incorporates all revisions requested and design improvements. Design and plans will incorporate appropriate standards of agency having jurisdictions including Okaloosa County Land Development Code, Water / Sewer Design Manual, FDOT, and FDEP. Design considerations include the following: Li Provide site work design for the new construction areas, including restrooms, picnic shelters, parking, pedestrian walkways and dune crossover / boardwalk connection, including ADA access; 2; Design vehicular areas providing horizontal alignments. Use AutoTURN software to verify the emergency vehicle movements; 3. Design stormwater management facilities to accommodate the proposed developments; 4. Provide site grading plans to provide for positive drainage in improvement areas; 5. Design stormwater collections systems for various improvement areas including collection for proposed buildings; 6. Design extensions of the potable water system to accommodate the needs of the facilities, per Okaloosa County Water and Sewer Design Manual; GENESIS GROUP Okaloosa County Tourist Development Council April 21, 2014 Page 4 of 8 re Design new gravity sewer system to connect to existing system located along roadway, per Okaloosa County Water and Sewer Design Manual: 8. Develop pavement sections for pedestrian and vehicle areas; 9. Provide erosion control plans; 10. Coordinate with Okaloosa purchasing department, the issuance and review of the latest bidding requirements and project manual, including solicitation for bid. 11. Provide specifications in a master spec format where necessary. Okaloosa County Construction Specifications and FDOT Standard Specifications will be referenced on the plans. 12. Construction Documents will be provided following the design period for use in construction and permitting. The following plans will be included: a. Cover Sheet, plans index and site location b. Legend and Notes ron Existing Conditions Plan (boundary, topographic and site features survey) d. Demolition Plan e. Site Development Plan f. Site Layout and Geometry Plans g. Grading and Drainage Plans h. Utility Plans (Water and Sewer) i. Site Electrical Plans j. Landscape / Irrigation Plans k. Restroom Construction Plans (by others as sub-consultant) I. Picnic Pavilion-where included in site design (by others as sub-consultant) m. Stormwater Management Facilities Plan and Section n. Site and Grading Details 0. Utility Details p. Erosion Control Sheets q- Erosion Control Details r. Technical Specifications s. Opinion of Probable Cost 13, During design Genesis will coordinate any other necessary consultants to provide any needed CAD files or any other required information to accomplish interdisciplinary design functions. H. Site Landscape and Irrigation Design Coordination Genesis will prepare landscape design plans for the parking area, building envelope and restoration areas as necessary. Species selection will be native and indigenous species suitable for the region and climatic plant zone. Plans will include planting schedules, specifications and installation details. Irrigation design for improved landscape areas will be the responsibility of the irrigation design / build Contractor. I. Advertisement and Bid Phase Services GENESIS GROUP Okaloosa County Tourist Development Council April 21, 2014 Page 5 of 8 Genesis shall prepare all front end documents as necessary to be included with the project specifications for the purpose of advertising and solicitation of bids for the construction of the project. Included in this scope will be coordination with the Okaloosa County Purchasing Department in preparation of the Notice of Advertisement for Bid and the General Requirements for Construction. Genesis shall provide four sets of signed and sealed plans and specifications. Between the date of advertisement and the taking of bids Genesis will respond to all questions by interested contractors and prepare any and all addenda