Fort Walton Beach Council agenda — 09-10-13--regular — reading text

13. 2 Recommend recruitment/ retention strategies, where appropriate. 133 Present recommendations to the CPM for review. KEY PROJECT MILESTONES Recommendations for compensation administration Recommendations for recruitment/ retention policies Task 14.0 TASK GOALS Provide Revised Class Descriptions Update existing class Descriptions. and FLSA Determinations Create new class descriptions as needed, ensuring FLSA, EEO /ADA requirement satisfaction. Option # 2) Provide final version of all class descriptions /specifications in electronic format (i. e., MS Word) after approval by the CPM. i Evergreen Solutions, UC Page z -21  g Red Ste- El, d=IH to puemy : VOSZ) Oil `suoi; nloS u00.16,10A3 - IesodOJd PI 91, Q- EL dAN luawgoeuy J 6 TASKACTIVmES 0u aw 14. 1 Assess current class descriptions for form, content, validity, and ADA compliance. 14.2 Discuss new class description format with the CPM. 14.3 Revise classification descriptions based on data gathered from the JAT process. 14.4 Create new class descriptions for new classifications, as needed. Provide complete listing of the allocation of job classes to salary range assignments. 14. 5 Make FLSA determinations based on work performed and federal requirements. 14. 6 Recommend a systematic, regular process for reviewingjob descriptions. KEY PROJECT MILESTONES Updated class descriptions New class descriptions as needed 2. 3 Evergreen Solutions possesses the staff, skills, and tools to complete Option # 2 of the Pay and Classification Study and deliver a final report to Proposed the City of Fort Walton Beach in four months. This is based on a tentative Timelines project start date of August 15, 2013, and a completion date of December 15, 2013 which is within the recommended timeline Identified in the RFP. Evergreen could complete all tasks identified in our detailed work plan for Option # 1 in 90 days. This is based on a tentative project start date of August 15, 2013, and a completion date of November 15, 2013. These timelines can be modified in any way to best meet the needs of the City of Fort Walton Beach. Euergmen Sofudom, LLC Page 2 -22  9 Red 9L6- U ddM to PJemV : 46SL) Bll 'suoilnlog UOOJ6Jan3 - lesodWd PIS 9LtrCL dill 11Jaw43e11V e Y d Y n.YW Chapter 3 Qualifications ofStaff Eoergr n. SYtutiona, LW  8 Red 91, 0-£ t d3N 10 Pie V : VOSZ) Dll `suopnloS ua8r6r3n3 - lesodOAd PIS 9 LO- El dju Juawgoelitl r N a mYu a 3. 0 Quaff ications ofStaff In this chapter we provide you with the qualifications of the our proposed project team who will be assigned to conduct the Pay and Classification Study for the City of Fort Walton Beach. 3. 1 Exhibit 3-1 shows our proposed project management organization and Proposed Project proposed personnel assignments. The structure has been designed to clearly define the roles and responsibilities of each part of the pay and Team classification study so that there will be no confusion as to who Is responsible for any aspect of this engagement. Exhibit 3- 1 Proposed Project ary of ro WRLTON slwo I- Pv Management R.) w M.. w Organization and mmaetamined Personnel Assignments EVERGREEN SOLurlow Project Dbxtor Dr. lorf ung EVERGRF SOWRONS 0. ssbOVd P,* d 01 e Ms. Nancye L SPRR EVERGRffWSOLUnONs ProjeetO Ulu= Mr. erkn W Ma RNa F Ugebrmk, P R Ma W.. Wrrrm do City of Fort Walton Beach (City) Project Manager. With each project engagement, we work with the client to identify one specific point of contact to serve as a Project Manager. The City's Project Manager will be our reference point throughout the engagement. We will take project direction, leadership, and guidance from the City' s Project Manager and all project deliverables will be filtered through the City' s Project Manager throughout the duration of the project. Evergreen Solutions Project Director. Our Project Director will have ultimate accountability for the success of this project. Evergreen Solutions' Project Director is always a senior leader in our firm, most often a Vice President or higher. The Project Director will have Evergreen Solutions, LLC Page 3- 1  8 Aed 8t0-Ct ddN to PAe,wV : Il 011 ' suolinlog uaar61aA3 - lesodoid PIB at0- C t ddN : luawgoellV 0 contractual authority over the contract, and will be our top level of project responsibility. Our Project Director has 20 years of experience a mY0 in conducting pay and classification studies. 6; Evergreen Assistant Project Director. Evergreen designates an Assistant Project Director for most HR consulting projects. The Assistant Project Director will work with the Project Director regarding the scheduling of the project with the City' s Project Manager. The Assistant Project Director will assign project activities to the Project Consultants, and will ensure that deliverables are met within specified timelines. Evergreen Solutions Project Consultants. Our Project Consultants are a team of consultants who have worked together on numerous projects, and who will provide consulting and analytical work on all project activities. The Project Consultants will conduct orientation and focus group sessions, distribute and collect JATs and MITs, collect the data for the market salary and benefits survey, review and revise job descriptions, and develop draft materials for the Assistant Project Director and Project Director to review and approve. Consultant Team Members must be thoroughly knowledgeable in the portion of the project they are responsible for, as well as have expertise In the issues that are unique to each individual client. Evergreen is proposing an exceptional team of consultants who have worked together on many similar projects. Evergreen Solutions always makes sure each project is sufficiently staffed to handle any additional tasks or unforeseen Issues that may arise duringthe course of the study. The combination of our individual knowledge and skills form a superior team who will be able to competently perform all of the pieces of the pay and classification study. 3.2 The following paragraphs provide summaries of each team member' s qualifications and experience related to his /her role in this Key Staff engagement. Detailed resumes are available upon request. Project Director Dr. Ling is Executive Vice-President of Evergreen Solutions and has been Dr. Jeff Ling with the firm since its inception. He has 20 years consulting experience in