Fort Walton Beach Council agenda — 09-10-13--regular — reading text

external labor market assessment results to CPM. KEY PROJECT MILESTONES Market survey instrument Summary report of external labor market assessment results Task 9.0 TASK GOALS Conduct Market Benefits Survey Conduct an external labor market benefits survey. Concurrent with Task 8. 0) Provide a summary of the survey results to the CPM for review. TASK ACTIVITIES Option # 2) 9. 1 Develop a listing of the benefits provided by the City and review current vacation, sick leave, holiday, and leave policies as compared to competitive employers. 9. 2 Using the list of City provided benefits and major benefits offerings not provided by the City to develop a list of benefitsto include in the external labor market survey. Evergreen Solutions, LT.0 Page 2- 17 2 Red a W-Ef ddb Jo pJemV o 409Z) 011 ' suopnloS u8aJ6JaA3 - lesodOld PIS 80-C!, ddb :JUawgoeJJV a 9. 3 Develop benefits survey to be Included with salary survey developed in Task 8.0. mYV 6 9.4 Conduct a survey of benefits in use by competitive employers, to include both private and public employers, and make recommendations regarding the benefits which the City might competitively employ in its market. 9. 5 Submit benefits survey to CPM for review, 9. 6 Revise benefits survey. 9. 7 Distribute benefits survey in conjunction with salary survey. 9. 8 Develop summary report of external labor market benefits results. 9. 9 Submit summary report of external labor market benefits results to CPM. KEY PROJECT MILESTONES Catalogue of existing City benefits Benefits survey instrument Summary report of external labor market benefits results Task 10.0 TASK GOALS Develop Strategic Positioning Assess the appropriateness of the City' s current compensation Recommendations philosophy. Option # 1 and 2) Plan for all employees, providing issue areas and preliminary recommendations for strategic improvement. TASK ACTIVITIES 10. 1 Identify the accepted compensation philosophy and accompanying thresholds. 10.2 Using the market data collected in Tasks 8.0 and 9.0 ( Option # 1 and # 2) and the classification data reviewed in Task 5.0 ( Option 2 only), determine the proper pay plan including number of grades, steps, and ranges. 10.3 Identify highly competitive positions within the City and customize recommendations for compensation where required. 10.4 Produce a pay plan( s) that best meets the needs of the City from an internal equity and external equity standpoint. 4 Evergreen Solutions, JLC Page a -ta  8 Red OW-C], d=IN 10 pJemy : V09Z) Oil 'suollnlog uaaA6tan3 - lesodOJd PIS Bl0-E L dill :luawgoegtl r W KEY PROJECT MILESTONES mY a Proposed compensation strategic direction, taking into account internal and external equity Plan for addressing unique, highly competitive positions Task 11. 0 TASK GOALS Conduct Solution Analysis Conduct analysis comparing JAT values- Option # 2) Survey results for the benchmark positions. Produce several possible solutions for implementation. TASK ACTIVITIES 11. 1 Conduct regression analysis or other appropriate techniques to properly slot each classification into the proposed pay plan. 11.2 Place all classifications into pay grades based on Task Activity 11. 1. Sort alphabetically byjob class title, in descending order by range, and by old class title and new class specifications. 11. 3 Create implementation solutions for consideration that take Into account the current position of the organization as well as the findings from the classification and compensation analysis. Identify and prepare a range of compensation policy alternatives. 11.4 Meet with the GPM to discuss the potential solutions - 11.5 Determine the best solution to meet the City' s needs in the short- term and long -term. 11.6 Document the accepted solution. KEY PROJECT MILESTONES Initial regression analysis Potential solutions Documented final solution 4 F Evergreen solutions, LLC Page zng 8 bed 80-EL dd2110 PlemV : YOSZ) Oil 'suognlos u08U6J8n3 - lesockUd 1318 BLO-£ L ddN : luawyoellV u a m Task 12.0 TASK GOALS Develop and a Submit Draft and Develop and submit a draft and final report of the Pay and Final Reports and Classification Study for the City of Fort Walton Beach. Make Presentation Deliver a presentation to the City. Option # 1 and 2) TASK ACTIVITIES 12. 1 Produce a comprehensive draft report that captures the results of each previous step. Provide the draft report to the CPM for review. The report will include any detailed costs associated with the implementation of any recommended changes resultingfrom this study. 12. 2 Submit the comprehensive draft report to the CPM. 12. 3 Make edits and submit necessary copies of the final report which will describe the classification and pay plan and will recommend implementation procedures as well as procedures for the continuing maintenance and administration of the plan. 12. 4 Make a presentation of the final report to various groups designated by the CPM. 12. 5 Develop a communication plan for sharing study results with employees 12. 6 Develop implementation database to communicate the process and progress of this project to the CPM and any other employee or groups designated by the CPM. 12. 7 Develop a plan for maintaining recommendations over time. KEY PROJECT MILESTONES Draft and final reports Final presentation Communication plan Implementation and Maintenance database Evergreen Solutions, LLC Page x -2o 8 Red M-Cl, dJU to pJeMV : Il 011' suopnloS u08JeJ8A3 - lesodmd pis 80- tk dd21 : luawgoelly a_ Task 13. 0 TASK GOAL u Develop 6 Recommendations Develop recommendations for the continued administration by City staff to sustain the recommended compensation and classification for Compensation structure. Administration Option #1 and 2) TASK ACTMTIES 13. 1 Develop recommendations and guidelines for the continued administration and maintenance of the classification and compensation structure, including recommendations and guidelines related to: how employees will move through the pay structure /system as a result of transfers, promotions, or demotions; how to pay employees whose base pay has reached the maximum of their pay range or value of their position; the proper mix of pay and benefits; how often to adjust pay scales and survey the market; the timing of implementation; and how to keep the system fair and competitive over time.