Fort Walton Beach Council agenda — 09-10-13--regular — reading text

Resources family and the slotting of each individual within the proposed classification system. Evergreen's consultants also worked with the Human Resources Department to ensure that the proposed classification system properly aligned with the compensation system. At the conclusion of the study, job descriptions were revised for each job and FLSA exempt status were provided for each job classification. ME E Compensation, Classifications and Benefits Study Denton County, Texas Evergreen Solutions conducted a Comprehensive Compensation, Classification and Benefits Study for more than 1.550 employees of the County. Denton County had not performed a comprehensive classification and compensation study in 15 years. Evergreen conducted employee orientations, focus groups and interviews, and conducted job analysis of all included positions. This was information used to create an internal equity alignment that is consistent with currentjob duties and responsibilities. As part of the project, Evergreen conducted a comprehensive salary and benefits survey of local and regional labor market peers to properly assess the County's competitive position for wages and benefits. Evergreen' s consultants provided customized and detailed recommendationsfor adjusting the County's compensation and classification structures based on Internal and external equity. Implementation options that are equitable and cost efficient were developed and additional recommendations for maintaining the system over time were also be provided. Additionally, revised classification descriptions with FLSA determinations were provided. 4 Classification and Compensation Study City of Santa Fe, New Mexico Evergreen Solutions was hired by the City of Santa Fe to conduct a Comprehensive Compensation and Classification Study for all City employees, including non -bargaining employees and those covered by collective bargaining agreements. The Evergreen Team conducted orientations and focus groups with general employees, and interviews with department directors and other executive managers. Employees completed Job Assessment Tools, and supervisors are completed Management Issues Tools, as needed. The data gathered through this process resulted in JAT scores for each job title, placement of each job into an internal hierarchy, and recommendations for revision to the current classification structure. El Evergreen Solutions, LLC Page 1- 17  8 Red 8 t0-£ L dAN io Ptetny : VOSZ) 011 ' suopnloS uaat6tan3 - lesodotd PIS 8MCI, d=IN : 3uawyaetyy 0 Evergreen consultants also worked with City Human Resources staff to ra a mY w conduct a comprehensive salary survey. The results were combined with the internal hierarchy to help generate recommendations for a comprehensive compensation and classification structure. The Evergreen Team provided detailed recommendations for implementation of the new structure and related employee salary adjustments. Evergreen also assisted the City with the implementation of a revised performance assessment system which included the training of supervisors and staff, and creatingand distributing performance appraisal factor weighting forms. Evergreen Solutions, LLC Page t -t8  8 Aed UO-£ l ddN to PJemy : VOSZ) Bll 'suowinjog uaaJ6i9n8 - lesodOJd P18 8L0-£ L ddN : luawyoeliy 0 R a aY aua Chapter 2 91lethodology andWorkPfan Eoergrcen Solutions, LLC S Red 810-£ l d=IN Jo PJe- V : 40SZ) 011' suopnlog UOGJBJan3 - lesodoid PM 810-£ t d: JN : JUawgoeJJy as 0 2.0 .Wetfiodology andWorkTran a In this chapter we provide our overall approach and methodology for completing this study and a detailed work plan, Identifying the tasks, activities, and milestones necessary to accomplish all required deliverables included in the scope of services of the Request for Proposals ( RPP). We also include proposed timelines for completing Option 4•1 or Option # 2. 2. 1 Evergreen Solutions is uniquely qualified to conduct the Pay and Classification Studyforthe City of Fort Walton Beach as our team Evergreen' s includes recognized experts in local government and human resources Methodology management and understands that there is not a " one size that fits all" solution to compensation management. Our approach is built on working collaboratively with all parties to make sound, implementation - focused recommendations. Specifically, we have developed a methodology that: focuses on market competitiveness; recognizes that compensation is comprised of more thanjust base pay levels; reflects changes in recent compensation strategies; designs custom solutions that take Into account the diversity of needs present in the organization and allows you to select the components and options that best meet your overall needs; and produces a structure that improves the organization' s ability to recruit, reward, motivate, and retain talent in a competitive environment that includes both public and private sector employers. We will work closely with the City's designated Project Manager as well as any other designated City staff throughout the process to ensure constant communication of Issues, concerns, and potential outcomes. In addition, we will work closely with your staff to gain a solid understanding of your current operational realities, challenges, and desired outcomes. Moreover, Evergreen Solutions will work with you to balance your need to meet your performance goals while carefully managing your resources. Compensation management has undergone significant transformation in the private sector and over time public sector organizations have mirrored these changes. While compensation once centered on the separate administration of base pay and core benefits, a shit has occurred that has transformed compensation management. Progressive organizations now recognize that —to effectively recruit, reward, motivate, and retain employees — compensation management requires strategic thinking and planning. Ev" rr em Solutions, LLC Page a -r  S Red 9 L0-£ L ddit Jo PJemtl ; 40SZ) Dll' suonnlog uaaJBJaA3 - lesodOJd P! 8 s L0-£ L dJu uuawgoeuy h 66 YmYm Compensation management must support an organization' s overall aqaq strategic direction. To accomplish this, effective organizations design a compensation Philosophy that details where an organization wants to be In relation to the market in key areas. These key areas include cash compensation, benefits, and work /life balance. Compensation is thus a reflection of the organization' s philosophy. Evergreen Solutions realizes that we will need to tailor our approach to fit the operating, fiscal, and competitive needs of the organization. Recommendations must always reflect competitive needs while supporting the organization' s overall mission. Usted below is an overview of the typically recommended approach that Evergreen takes when conducting a study of this nature; however, Evergreen understands that the City has two options for the type of study to be conducted. Not all of these tasks would be included in