Fort Walton Beach Council agenda — 09-10-13--regular — reading text

compensation and classification system. Evergreen further recommended procedures, policies, and methods to maintain an on -going Classification & Compensations Plan that is performance based, fair and competitive. In addition, Evergreen' s M 6bergreen Solution., LLC Page n5 8 Red 81,0-£ 3 dJU 10 PJE- V : 60SZ) 011' suopnloS uaaJBJaA3 - lesodoid PIS a 1,0- Cl, dJM uluawgoegtl a consultants developed policies and procedures for developing and mYu a maintaininga careertrack /progression / retention program and reviewed existing performance appraisal system in order to make recommendations to integrate the performance appraisal system with new Classification & Compensation Plan. Note: Evergreen Is currently in the process or completing the same study for AFSCME employees (i.e., approximately 66 Professional and Supervisory employees In 38 differeMJob classifications). 4 Compensation and Classification Study City of Delray Beach, Florida Evergreen Solutions was hired by the City of Delray Beach to assist with a City- wide Compensation and Classification Study. The study included all non - bargaining employees that serve in capacities for the City. Aspartofthe review, orientation sessions, focus groups, and interviews were conducted in throughout the City, to gauge leadership and employee perceptions, opinions, and concems about the pay and classification structure in the City. All employees were asked to complete the Job Assessment- fool (JAT) and job analysis was conducted with the results in order to create a classificetion plan. A salary survey was issued to local and regional employers to assess competitiveness. Based on the classification and compensation findings, a new pay plan as well as policies and procedures were recommended to the City. 4 Compensation and Classification Study City of Bunnell, Florida Evergreen Solutions was hired by the City of Bunnell to assist with a Chy -wide Compensation and Classification Study and provide recommendations for Implementation of a revised pay plan. The study included all employees and classifications in the City. As part of the study, the Evergreen Team conducted focus groups and interviews with all employees, and all employees completed Job Assessment Tools (JATs). Evergreen consultants conducted a comprehensive salary survey of local and regional employers to assess the market competitiveness of the City. Finally, a detailed plan was developed to provide the City with specific steps to implement an equitable and competitive compensation plan. Evergreen Solutions, LLC Page t6  T Aed B l0-El dAU Jo PAewtl : 40SZ) Oil 'suognloS ua8J6J0A3 - lesodoJd Pig 9ltr£ t dAN quawgoeuy 0 Ha ro Comprehensive Compensation and Benefit Analysis City of Bartow, Florida r Evergreen Solutions was hired by the City of Bartow to conduct a comprehensive compensation and benefits analysis of the surrounding local market for the purpose of determining the City' s overall competitive position. A salary survey was conducted of a subset of benchmark positions for the City and per -employee cost data was collected for a standardized list of employee benefits. Summary analysis was conducted and the findings and recommendations were presented to the City in a written report. Note: Evergreen is currently working with the City on an additional study (i. e., Classification Analysis and Organizational Review). This project is nearing completion. UP Class'd'Icatlon and Compensation Study City of Winter Park, Florida Evergreen Solutions assisted the City of Winter Park's Human Resources Department with conducting a comprehensive classification and compensation study for all ful" me employees. The project centered on providing the City with a revised system that was characterized by intemal and external equity. To ensure internal equity, Evergreen utilized its Job Assessment Tool (JAT) and Management Issues Toot (MM to properly classify work performed and highlight issues to be addressed by management. Employees at all levels were also provided a forum to voice concerns with the current system through focus groups. Evergreen also selected benchmarks and peer organizations to survey for wages in comparison to the market. This information was combined with the job analysis to provide a comprehensive solution. The recommended solutions were costed out and presented to the City for review. A Classification, Compensation, and Other Related Ser* es Study City of Maitland, Florida Evergreen Solutions was retained by the City of Maitland to conduct a comprehensive evaluation of their compensation and classification plans and practices. Employees participated in the project by attending focus groups, participating in interviews, and completing Job Assessment Tool surveys to determine the accuracy and equity of the classification plan. In addition, pay ranges were analyzed in the public and private sector to determine the competitiveness of the City' s pay plan for all included jobs. Recommendations were provided to improve the accuracy, fairness and equity of the overall plan. M Evergreen Solutions, LLC Page r -7 8 Red 8 i0-E i dj81v PJe V : Vo9Z) bll' suopnloS uaaJBJaA3 - lesodOJd P! 9 8l0-El dj8 quawgoegy r 6 Y m Classification and Compensation Study Seminole County, Florida a' Evergreen Solutions was hired by Seminole County to assist with a County- wide Classification and Compensation Study. The study included almost 5,000 employees that serve In various capacities for the Board of County Commissioners. As part of the review, orientation sessions, focus groups, and interviews were conducted in throughout the county. All employees were asked to complete the Job Assessment Tool (JAT) and job analysis was conducted with the results m order to create a classification plan. A salary survey was issued to local and regional employers to assess competitiveness. Based on the classification and compensation findings, a new pay plan as well as policies and procedures were recommended to the County. M] Market Salary Survey Charlotte County, Florida Evergreen Solutions was hired by Charlotte County (County) to conduct a market compensation study. The study focuses on market competitiveness of the County' s pay structure and uses a combination of internal and external data analysis to form recommendations geared toward determining the County's relative position in the compensation marketplace. By nature. the study will focus on external equity. To assess external equity, Evergreen will conduct a comprehensive assessment of compensation trends amongst the County' s market peers. In the end, a number of observations and recommendations will be made by Evergreen' s team on how the County should adjust pay scales and maintain their system moving forward; timing of implementation; and on how to keep the system fair and competitive over time. Compensation, Classification, and Performance Management Study Manatee County, Florida Evergreen Solutions was hired by Manatee County to assist with a county- wide Compensation and Classification Study. At the time of the study, Manatee