Fort Walton Beach Council agenda — 09-10-13--regular — reading text

Gloucester County, VA City of Lake City, FL County of Culpeper, VA Bay County. FL Brunswick County, NC Miami Shores Village, FL City m Lancaster. SC Manatee County, FL City of Chester, SC Osceola County, FL City of Greenville, SC Ghanotte County, FL City of Mauldin. SC Seminole County, FL. Charleston County. SC GVUS County, FL Town of Mount Pleasant. SC Gadsden County. FL City of Southlake, TX Sumter County, FL City of Austin, TX Village of PmecresL FL City of Sunset Valley, TX Village of Islamorada. FL City of Peariand. TX Village of North Palm Beach, FL Travis County, TX Town of Ponce Inlet, FL Denton County. TX Town of Juno Beach, FL Williamson County. TX City of Kingdand, GA Town of Little Elm. TX City of Riverdale, GA City of Santa Fe, NM As a result of our experience In professional roles, as well as work on past projects, the Evergreen Solutions Team has considerable experience in conducting pay and classification studies and related consulting work. Full case studies or reports from any of our studies are available upon request. 17 1. 2 The following includes some our local government experience as it relates Select Relevant to the services being requested by the City of Fort Walton Beach. Most of these projects involved the design and review of pay plans, a job and salary Experience analysis, a review of compensation systems, and recommendations for improvements needed to the current classification and compensation system. I& F Evergreen Solutions, LLC Page a -3 8 Aed 8L0-£ L d-AN io premtl : POSZ) 9l1 'suoilnloS uaaJ6Jan3 - lesodoJd P! 8 BLO-£ L dJm quawgoegy a Comprehensive Classification and Compensation Study City of Panama City, Florida Yw a Evergreen was retained by the City of Panama City to conduct a Comprehensive Classification and Compensation Study for 545 non union positions /employees, including approximately 79 firefighters, 92 police officers, and 5 elected officials in 190 job classifications. Employees participated in focus groups, interviews, and a job analysis to determine the best classifications for the work performed. Pay ranges were analyzed in the public and private sector to determine the appropriate pay levels for all included jobs. Evergreen reviewed the City's current performance evaluation system, tools and procedures, and made recommendations for necessary changes to the system. Recommendations were also provided to Improve fairness and equity of all jobs within the Co. Select City staff were provided the necessary training and materials so that an understanding of the methodology and how to Implement, administer, and maintain the recommended total classification and compensation system were accomplished. 4 Classification, Compensation, and Staffing Study City of lake City, Florkla Evergreen Solutions was hired by the City of Lake City to conduct a Classification, Compensation, and Staffing Study impacting all city employees (approximately 270). The study included recommendations for implementation and administration of a revised pay plan. The study included all employees and classifications In the City. As part of the study, the Evergreen Team conducted onsite orientation sessions and focus groups with all available employees, and employees completed Job Assessment Tools (JATs). Evergreen' s consultants conducted a comprehensive salary survey of local and regional employers to assess the market competitiveness of the City. Finally, a detailed plan was developed to provide the City with specific steps to implement an equitable and competitive compensation plan. 4 Compensation and Classification Study City of Ocala, Florida Evergreen Solutions was hired by the City of Ocala to assist with a City-wide Compensation and Classification Study and provide recommendations for the implementation of a revised pay plan. The study included all employees and classifications in the City. As part of the study, the Evergreen Team conducted orientations, focus groups, and interviews with employees, and collected Job Assessment Tools (JATs) from employees. Evergreen' s consultants conducted a comprehensive salary and benefits survey of local and regional employers to assess the market competitiveness of the City. Finally, a detailed plan was developed to provide the City with specific steps to Implement an equitable and competitive compensation plan. Evmv een Solutions, LLC Page r -q  1? Rod 91, 0- U ddtd Jo p1emtl 40SL) 011 ' suopnloS uaa-i5U8AS - lesodOJd PIB 91,0- 9 t dju quawgoeJJtl n a Compensation, Classification, and Benefits Study a City of Palm Beach Gardens, Florida The City of Palm Beach Gardens, located in south Florida, just north of West Palm Beach, entered into a contract with Evergreen Solutions to conduct a comprehensive Compensation and Classification Study to assess the city' s internal and external equity. The City had established track record of regular studies of this nature and seeks up-to-date competitive salary and benefits information from both the private and Public sector. A salary survey of peer organizations in the local and regional market, to include benefits and total compensation, was conducted to ascertain the City' s relative market position. The City maintained the objective of being among the compensation leaders in Palm Beach County, and regular evaluation of this kind was essential in achieving this progressive goal. The study included a complete classification analysis using Evergreen Solutions' Job Assessment Tool job valuation methodology in addition to a statistical assessment of current conditions. The study concluded with a series of findings and recommendations in a written report that was designed to identify and recommend resolution of any inequities in the system and, if necessary, update the existing classification structure. The City had gone through a considerable reduction in force, which had caused many responsibilities to be shuffled. a Compensation Study City of Hollywood, Florida The City Hollywood has retained Evergreen to conduct a compensation study of all non -represented employees. Ajob -task analysis /job audit was conducted to determine whether classifications were correctly placed in the organizational hierarchy and whether individual job positions are classified correctly. Evergreen reviewed job descriptions using the Job Assessment Tool job valuation methodology and conducted a statistical assessment of current conditions to ensure compliance with federal and state laws including proper designation of classifications as "exempt" vs. non -exempt '. Evergreen conducted a comprehensive survey to ensure that the City of Hollywood' s compensation plan was equitable and competitive in its total compensation package relative to internal factors and external markets (The City' s goal is to be in the top 25% in salary). Evergreen' s consultants reviewed existing salaries to determine proper placement within proposed classifications, and recommended appropriate " equity adjustments' as needed, based upon the results of the salary survey and the recommended pay plan. Evergreen conclude the study with recommendations designed to alleviate any strains on the current