Fort Walton Beach Council agenda — 09-10-13--regular — reading text

knowledge and understanding of the matter: therein contained and was duty authorized to do so. NAME O • BY: C SIGNATURE ( NAME & TITLE TYPED OR PRINTED: .• /' GAL Q C/ LDi I'( CSI' C1L MAILING ADDRESS: A UR EVVt . A.471 Ptrt r1V-tM UY 1C1, CITY, STATE, ZIP CODE Ia6 at wssd Mao- 3Z-y TELEPHONE NUMBER: t Nl) 3R3 -0I-0 I FAXNUMBER: ( 8b) 393- I511 State of'. iLOYI.(k& County of:_ Ll? Acknowledged and subscribed before me on the day of 2013, by Dy , LL.'J.9- ICkUlD / , as dus—K tSI J L& of business] IA. UL aC JACAl1EL11E BANES emu S SfgnarLir Notary ST. TE ARYCFPUBLIC a FLANDA I OMMOEE1186611 Notary Public, State of i". d tom Emb" 10/l3MS Personally Known OR- Produced Identification of: End of Attachment A Pa,, c IS of 64  8 Red 810-£ l dd21 10 Ple- V m 409Z) 01l' suopnlog ua0JBJ0n3 - lesodOJd PIS 810-£ L dill 7uaw43elly P F A Proposal to Conduct a Pay and Classification Study for the City of Fort Walton Beach, FL ORIGINAL 4 Evergreen Solutions. LLC July 16, 2013  la to pi— v : 4osz) oil `suoilnioS u80A6A8n3 - lesodoJd Pig 81, 0- E L ddb auawgoeuy ofn Evergreen Solutions, LLC Y u 2852 Remington Green Circle, Suite 101 - Tallahassee, Florida 32308 a 850. 383. 01 1 1 - fax 850.383. 1511 Jury 12, 2013 Paul Eubanks Purchasing Agent City of Fort Walton Beach 107 Miracle Strip Parkway SW Fort Walton Beach, Florida 32548 Dear Mr. Eubanks: Evergreen Solutions, LLC is pleased to submit this proposal to conduct a Pay and Classification Study for the City of Fort Walton Beach. Our response is based on our review of your Request for Proposals RFP), our understanding of the Florida labor market, our experience in working with hundreds of local governments and other public sector organizations, and our knowledge of best practices in human resources management. Evergreen Solutions was formed to provide an alternative to traditional consulting firms. We provide an Innovative and effective option by focusing on clients needing partners and not simply another service provider. Asa national firm, Evergreen Solutions continues to grow and our territory now includes clients in 41, the majority of which have been located in the State of Florida. Evergreen Solutions is a female-owned business, certified as an M / WBE in 12 states and municipalities across the country, including Florida. Evergreen has conducted pay and classification studies and similar consulting work for hundreds of local governments including, but not limited to, the following In the State of Florida: City of Panama City; City of Largo; City of Palm Beach Gardens: City of Hollywood; City of Dania Beach; City of Delray Beach; City of Dora]; City of Tamarac; City of Orlando; City of Bartow; City of Winter Park; City of Bushnell; City of Bunnell; City of Ocala; City of lake City; City of Kissimmee; City of Cape Coral; City of St. Cloud; City of Punta Gorda; City of Deltona; City of Venice; Seminole County; Sumter County; Charlotte County: Citrus County; Osceola County; Manatee County; Bay County; Town of Ponce Inlet: Town of Juno Beach; Village of Islamomda; Village of North Palm Beach; Village of Pinecrest; Miami Shores Village; and many others. A description of the services provided to some of these clients can be found in Chapter 1 of our proposal. The Evergreen Team is able to fully comprehend the challenges and goals of the City of Fort Walton Beach because of our vast understanding of human resources and local governments, and the fact that we possess the necessary experience and expertise. Our team has significant expertise in conducting pay and classification studies and similar human resources work for local governments, as evidenced in Chapter 3 of our proposal. Evergreen has focused on the following human resource services: pay and classification studies; salary and benefits surveys; performance evaluation and appraisal system design; w . ConsulcEvergneen. com  V Red 8L0- 6L ddb 10 pJemV : gOSZ) 0ll 'suo!inlog u30A6J8n3 - lesodOUd PIEI 8L0- EL dAN 1uaw4oe17V N staffing studies; a recruitment, hiring, and retention studies; i strategic and workforce planning; and o. labor pool availability. Through our experiences in conducting this wide range of projects, we have gained knowledge of every aspect of the management and operations involved in human resources for local governments. As a result, our team knows how critical a classification and compensation system is in the overall operation of a proficient and progressive City, We have developed helpful methods and tools that assist our clients in Implementing and maintaining our study recommendations and results. Evergreen' s approach to conducbnga pay and classification study draws not only from extensive human resources work with local government clients, but also from direct feedback of our past clients. In essence, we offer you tools that are innovative as well as those that have been proven to work in real places with real people. Some of the key facets of Evergreen' s approach include: We emphasize communication as the key to successful study completion as well as implementation. Our team understands that compensation by its very nature creates anxiety in staff and managers alike. In order to ensure a successful study process and " buy -in" at implementation, City officials, department heads, and employees need to be involved in the process. This is a critical component of our communication plan. Our methodology utilizes the latest in technology. In order to reduce the cost to our client Partners and enhance wider participation, we offer all of our tools in an electronic format, In essence, every step of the process can be done on the Web. Further, our web -based lobFOrce tooi allows our client Partners to facilitate implementation and eases the ongoing maintenance of the compensation system. We understand that one size does not ft all. Some consultants provide the same overall solution to every client. We take great pride In providing variety of alternatives that allow our client partners to select the solution that best meets their business and human capital needs. As Executive Vice -President of Evergreen Solutions, LLC, I am authorized to commit our firm contractually to this assignment. We have reviewed your terms and conditions, and we acknowledge that we would be able to work within your requirements. We appreciate this opportunity and commit to you our best effort to provide accurate and timely results. If we can answer any questions that you might have, please feel free to contact me at (850) 383 -0111 or via email atjeff@consultevergreen. com. Dr. Jeff Lir Evergreen Executive  8 Aed 4l0-EL d=IN to PJe- V : VOSZ) 31l' suollnIOS uaaA6JaA3 - lesodoJd PIE] Pl0 -Cl dd11 : 1u0wy3eUV r Par MClunsificeiion S, udy 1br the Ciy er Porl Wzl on Beach, FL RFP 13- 018 a m Ypp 6g 25.5 ATTACHMENT E FEE SCHEDULE REQUEST FOR PROPOSALS RFP # 13- 018 PAY & CLASSIFICATION STUDY FOR THE CITY OF FORT WALTON BEACH Proposer Name: Evergreen Solutions, LLC RFP SECTION COST 5. 1 tom 5. 4 00 5. 5. 1 — Option I - Low 5. 5. 2 - 0 tion 2 - High Note: Our total costs, as identified above, includes 5. 1 thru 5. 4 with Option #2. Our total cost for 5. 1 thru 5. 4 with Option # I is $ 15, 000 N' 21 . 1m 8 Fed OLO-£ l dd21 to PieMV a tOSZ) Bll suognjog uaaJ6Aan3 - jesodOAd P! 9 SLO-£ L dJU uluawyoegV a IL A Proposal to Conduct a Pay and Classification Study for the City of Fort Walton Beach, FL Submitted to: City Clerk City of Fort Walton Beach 107 Miracle Strip Parkway SW Fort Walton Beach, Florida 32548 Submitted by: Evergreen Solutions, LLC 2878 Remington Green Circle Tallahassee, Florida 32308 Phone: ( 850) 383 -0111 July 16, 2013  8 Red 91,0- EL ddJ 10 PJemy : 1, 05Z) 011' suonniug uaaJ6Jen3 - lesodOld