Fort Walton Beach Council agenda — 09-10-13--regular — reading text

3. 1. The top ranked firm, Evergreen Solutions, submitted a total cost of $ 25, 000. If approved, sufficient funding has been appropriated in the proposed FY 2013 -14 budget to complete the Pay & Classification Study. 4. RECOMMENDATION: 4. 1. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume 11, Chapter 4, Section 4. 01, Paragraph 4. 01. 25 and the Purchasing Policies and Procedures, Staff respectfully recommends City Council award of RFP 13 -018 for a Pay & Classification Study to the top ranked firm, Evergreen Solutions, LLC of Tallahassee, Florida, in an amount not to exceed $ 25, 000. ATTACHMENTS: RFP 13 -018 Bid Tabulation ( PDF) RFP 13 -018 Bid Document ( PDF) RFP 13 -018 Bid Proposal - Evergreen Solutions, LLC ( PDF) SIGNATURE BLOCK: Brandy Ferris Completed 08/ 30/ 2013 10: 50 AM Ella Walters Skipped 09/ 05/ 2013 10: 45 AM Carole Jones Completed 09/ 05/ 2013 10: 45 AM City Manager Completed 09/ 05/ 2013 2: 32 PM Page 2 of 3  15.1 City Council Pending Page 3 of 3 6Pn1S uogeoi; isSVIO g bed SW- CL dJN 10 PJeMV : 409Z) uopeingel P! 9 SLO-£ L dJu auawgoellV m a Y avav 0N T P O= U N O 07 V N F mu, 3 M fh NI N fsi C pp Vl O Ow O O'.. m CO VW m U y N,y 3e W dJ V a y wm Yz ss aa' a3 C s a U Z o w 5 F U O o y v C m VJ 4 il Q V V w F  15. 1. b Pay and ClassffiwGon Study Foe thc C, ry of F. A WeRon Beach, FL RFP 13 018 - CITY OF FORT WALTON BEACH REQUEST FOR PROPOSALS RFP # 13 -018 To Provide a Pay & Classification Study for the City of Fort Walton Beach, FL Issued By: Purchasing Division 105 Miracle Strip Parkway SW Fort Walton Beach, Florida 32548 850) 833 -9523 Fax( 850) 833 -9643 Website: http: / /www. fwb. org Date of Issue: June 18, 2013 Responses Do : July 16, 2013 Paekel..Pg.,BB.  15. 1. b UP 13 -018 Pay and Classification Sway for the Cn, of Pon Walton Beach, Fl- TABLE OF CONTENTS 1. 0 4 Request For Proposals - Submission De adline ...................... .............................. 2. 0 4 Purpose ...................................................................................... .............................. 3. 0 A Project Background .................................... .......................................................... 4. 0 4 Project Timeline ....................................................................... .............................. 5. 0 Scope of Services; Options 1 & 2 ....................................... ............................... 4 -5 6. 0 Refe rences ................................................................................. .............................. 6 7. 0 6 Study Method .................. .. ... ........ -- ...................................................................... 8. 0 Evaluation Process .............................................................. -- ........................... 6 -8 8. 1 Evaluation Form 8. 2 Evaluation Criteria 8.8. 33 Evaluation Committee 8. 4 PresentationsPresentations 9. 0 Submission of Proposals ......................................................... 8 9. 1 Copies 9. 2 Mailing Address 10. 0 ProhibitionProhibition ofof CommunicationCommunication ......................................... ......................................... ............................... ............................... 8 -9 11. 0 General Conditions of Proposals ............................................ 9 11. 1 LateLate ProposalsProposals 11. 2 Completeness 113 PublicPublic OpeningOpening 12. 0 9 - 10 Terms & Conditions of Contract ..................................... ............................... 12. 1 Contract Required 12. 2 Independent Contractor Status; Indemnity 12. 3 Copyrighted, Confidential Information 12.4 Time is of the Essence 12. 5 Assignment 12. 6 Termination For Convenience 117 Termination For Default 12. 8 Execution Of Agreement 13. 0 10 Right To Audit Records ........................................................ ............................... 14. 0 10 Fiscal Year Flooding Appropriation .................................... ............................... 14. 1 Specified Period 14. 2 Cancellation Due To Unavailability Of Funds  UP 13 -018 Pay and Classification Study for the City of Fort Walton Beach, FL 15. 0 10 Proposer' s Certification Form ( See Section 25. 1 for form) ............................ 16. 0 I1 Public Entity Crimes Form (See Section 25.4 for form) ....................... - ......... 17. 0 11 - 12 Florida Prompt Payment Act ......................................... ............................... 17. 1 Proper Invoice 17. 2 Delivery Of Invoice 17. 3 Delivery Acceptance Required 17. 4 Invoice Dispute Procedure 18.0 12 Proposer' s Warranty ............................................................ ............................... 19.0 12 Drug -Free Workplace Certification ( See Section 25. 3 for form) .................... 20. 0 12 Americans With Disabilities Act .......................................... ............................... 21. 0 Purchase Contracts With Other Government Agencies ... ...............................12 22. 0 Insurance / Performance Bonds .......................................... ...............................12 23. 0 12 - 13 Insurance ......................................................................... ............................... 23. 1 Workers Compensation 23. 2 Commercial General Liability 23. 3 Commercial Automobile Liability 23. 4 Professional Liability 24. 0 13 -14 Point Of Contact ............................................................. ............................... 24. 1 Clarifications 24.2 Communications In Writing 24. 3 Inquiries 24.4 Responsibility For Knowledge Of Addenda 24. 5 Purchasing Agent Address and Contact Info 25.0 14 -21 Standard Forms .............................................................. ............................... 25. 1 Attachment A: Proposer' s Certification 25. 2 Attachment B: Addendum Page 25. 3 Attachment Q Drug Free Workplace Form 25. 4 Attachment D: Public Entity Crime Form 25. 5 Attachment E: Fee Schedule 26. 0 22 Additional lnformation - Documents Posted Separately ................ ................. Appendix A: 2012 Classification Schedule- Alphabetically (4pgs) Appendix B: 2012 Classification