Okaloosa County BOCC — October 15, 2013 — Utility Bores — reading text

Richard Brannon From: Jeff Littrell Sent: Friday, August 30, 2013 4:43 PM To: Jack Allen Ce: Richard Brannon; Mark Wise; Kimberly Kilpatrick; Jeff Oglesby; Jeb S. Chessher; Alice Gaston Subject: FW: Letter of Recommendation WS 52-13 Annual Contract- Gator Boring Attachments: itr of rec gator boring.pdf, Bid Award WS 52-13 Subsurface Utility Bores Aug 2013.pdf Jack, It is well known that OCWS performs many construction projects using our own forces to save money fer our ratepayers. Much of this work involves laying pipe, whether for gravity sewer, sewer force mains or water mains. We often encounter locations and conditions where it is neither practical nor permissible to dig trenches. Such circumstances may include driveways, roadways, wetlands, lakes, rivers and streams. In such cases, we require the installation of subsurface bores, either jack & bore or directional bore. Because we need to utilize subsurface boring services on a regular basis, we maintain a contract with a boring contractor. Work is assigned via task orders. Quality of work, timeliness and reliability of the provider of cur subsurface utility bores are absolutely critical to the successful outcome of our numerous pipeline construction projects. Our current subsurface utility boring contract had run out of annual renewals and this service had not been bid out since 2004. It was deemed necessary to put this service out to bid. An RFP was issued and bids closed on August 22, 2013. We received one bid, from Gator Boring & Trenching, Inc. Gator is the contractor who has held our subsurface utility boring contract from 2004 to the present. They have proved to be extremely reliable, have delivered excellent quality of work and have held the line on prices to a remarkable extent. OCWS staff concurs with the recommendation from our consultants to award the bid for Subsurface Utility Bores (WS 52-13) to Gator Boring & Trenching, Inc., they being the responsive and responsible bidder meeting spec. A .pdf file of their letter of recommendation is attached to this email. Constantine Engineering has performed an analysis of each of the unit cost items and has determined that these items are within or below current and anticipated three year market prices for this type of installation service. Mark Wise will be sending you a copy of the appropriate budget pages and any other paperwork that you require. There is not a single account number in our budget for subsurface utility boring services. These services are provided ona project by project basis and the cost for bores is included in the estimates for total project cost. The available budgeted funds are therefore included in the project costs for individual projects listed within our five year Capital lmprovement Program (CIP) budget. \f you have any questions or require additional information, please contact Mark Wise. Jeff Littrell, Director Okaloosa County Water & Sewer System 1804 Lewis Turner Blvd, Suite 300 Ft. Walton Beach, FL 32541 850-651-7172 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. Constantine | Engineering August 30, 2013 Mr. Jeff Littrell, Director Okaloosa County Water and Sewer Department 1804 Lewis Turner Boulevard, Suite 300 Fort Walton Beach, FL 32547 Subject: Engineer's Recommendation of Award SUBSURFACE UTILITY BORES - Annual Contract Okaloosa County, Florida - Bid No. WS 52-13 Dear Mr. Littrell: Bids were received and opened for the "Subsurface Utility Bore” at 3:00 p.m. on August 22, 2013. The Board of County Commissioners received one (1) responsive bid for the contract. The contract was bid with unit cost items for the following categories: I. JACK & BORE (STEEL CASING w/ Carrier Pipe) Il. JACK & BORE (STEEL CASING ONLY) Il. DIRECTIONAL DRILL - High Density Polyethylene Pipe (HDPE) IV. DIRECTIONAL DRILL - Fusible PVC (FPVC) V. HDPE PIPE ADAPTER - HDPE to MJ Adapter Fitting ( same size) VI. HDPE PIPE ADAPTER - HDPE to MJ Adapter Fitting ( Reduction) Gator Boring & Trenching, Inc. was the responsive bidder meeting all the qualification requirements specified in the contract documents. This company has previous been under contract with Okaloosa County for the past 10 years and can meet the construction, material and company performance as specified. Constantine Engineering has performed an analysis of each of the unit cost items and has determined these items to be within the current and future three year market value for this type of installation product. Pursuant to the bids received for the above referenced contract, Constantine Engineering, Inc. recommends that the Board of County Commissioners, Okaloosa County, Florida, award this annual contract to the Gator Boring & Trenching, Inc. the responsive bidder. 1988 Lewis TURNER BOULEVARD, UNIT 3, FORT WALTON BEACH, FL 32547 PHONE: 850.244.5800 wWwww.TCGENG.COM Should any questions arise, please do not hesitate to contact me directly at 850.244.8500. Sincerely, Nye 8 Garo Joseph G. Crews, P.E, Project Manager Copies: Mark Wise, Okaloosa County Water & Sewer Jeff Oglesby, Okaloosa County Water & Sewer Jeb Chessher, Okaloosa County Water & Sewer Z:\ PROJECT FILES\ 100100.62 OCWS TO 62 GENERAL ASSISTINACE 2013 \ OCWS- MISCELLANEOUS SUBAQUEOUS BORES CONTRACT\ BID PROPOSAL\ LTR OF REC WS 52-13 ANNUAL CONTRACT- GATOR BORING.DOCX BID #: WS 52-13 BID SHEET BIDS DUE: 08/22/2013 @ 3:00 P.M. BID ITEM: ANNUAL CONTRACT SOLICITATION PACKAGE FOR SUBSURFACE UTILITY BORES ITEM |. JACK & BORES (STEEL CASING w/CARRIER PIPE) Water /Force Main - Gravity Main ITEM GATOR BORING & TRENCHING 4” thru 10” Steel Casing 0.188" wall Diameter Inc/LF Qty 1 $10.00 $12.25 12” thru 24” Steel Casing 0.25” wall Diameter Inch/LF Qty 1 $10.80 $12.90 30” thru 48” Steel Casing 0.374" wall Diameter Inch/LF Qty 1 $11.50 $13.34 ITEM Il. JACK & BORE (STEEL CASING ONLY ) Water /Force Main - Gravity Main ITEM GATOR BORING & TRENCHING 4" thru 10” Steel Casing 0.188” wall Diameter Inc/LF Qty 1 $9.54 $11.54 12” thru 24” Steel Casing 0.25" wall Diameter Inch/LF Qty 1 $9.36 $11.36 30” thru 48" Steel Casing 0.374" wall Diameter Inch/LF Qty 1 $10.38 $12.38 ITEM IH. DIRECTIONAL DRILL (HDPE) - Water /Force Main - Gravity Main ITEM GATOR BORING & TRENCHING 2” thru 12” HDPE, DR-11, DIPS Inc/LF Qty 1 $5.71 $8.20 14: thru 20” HDPE, DR-11, DIPS Inch/LF $6.84 $9.80 Qty 1 24” thru 30” HDPE, DR-11, DIPS Inch/LF $8.40 $11.40 Qty 1 ITEM IV. DIRECTIONAL DRILL (FPVC) - Water /Force Main - Gravity Main ITEM GATOR BORING & TRENCHING 4” thru 12”: FPVC, DR-18, DIPS Inch/LF $5.50 $8.00 Qty 1 14” thru 20" FPVC, DR-21, DIPS Inch/LF $7.30 $10.30 Qty 1 24" thru 30: FPVC, DR-21, DIPS Inch/LF $9.60 $12.59 Qty 1 ITEM V. HDPE PIPE ADAPTER — HDPE TO MJ ADAPTER FITTING (SAME SIZE) — Unit Cost Per Pair ITEM GATOR BORING & TRENCHING 3” x 3" thru 12” x 12” HDPE/MJ Inch/Diameter $65.00 Qty 1 14” x 14” thru 20” x 20” HDPE/M inch/Diameter $112.80 Qty 1 24" x 24” thru 30” x 30" HDPE/MJ Inch/Diameter $150.00 Qty 1 ITEM VI. HDPE PIPE ADAPTER — HDPE TO MJ ADAPTER FITTING (REDUCTION) — Unit Cost Per Pair ITEM GATOR BORING & TRENCHING 3” thru 12” HDPE/MJ Reducing Fitting Inch/Diameter $115.08 Qty 1 14” x 14” thru 20” x 20” HDPE/MJ Reducing Fitting Inch/Diameter $190.00 Qty 1 24” x 24” thru 30” x 30” HDPE/MJ Reducing Fitting Inch/Diameter $212.15 Qty 1