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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: December 16, 2014
TO: Honorable Chairman and Members of the Board
FROM: Sunil Harman
SUBJECT: Air Methods Corporation Lease Renewal
DEPARTMENT: Airport
BCC DISTRICT: All
STATEMENT OF ISSUE: A proposed request for Lease Renewal for Air Methods Corporation
at the Bob Sikes Airport (CEW) is being presented to the Board of County Commissioners for
approval.
BACKGROUND: On January 10, 2012, the Board approved the initial lease for Air Methods
Corporation, a medevac (air ambulance) helicopter service provider, to be located at the Bob
Sikes Airport (CEW) with an expiration date of November 30, 2014. Earlier this year, Air
Methods submitted a requested to exercise the renewal of their lease, but despite numerous
reminders failed to submit the necessary documentation and certificates before the expiration
date. Air Methods remains in compliance with all other terms and conditions of their initial lease
and continues to make timely payments. By way of a detailed chronology:
1. June 13, 2014 The Department of Airports sent an inquiry letter to Air Methods asking if
Air Methods intended to exercise the lease renewal option.
2. July 30, 2014, the Department of Airports sent a follow-up seeking a response on the
lease renewal option from Air Methods.
3. August 14, 2014 Air Methods advised of a new company contact and the Department of
Airports sent an E-mail seeking their lease renewal request in writing.
4. August 21, 2014, a follow-up E-mail asking if Air Methods intended to exercise the lease
renewal option and requesting the company’s mailing address.
5. Air Methods responded to the e-mail on that same date stating they were waiting on their
legal department to write the letter of intent.
6. August 28, 2014 airport personnel sent the lease renewal paperwork to Air Methods for
signature. Several phone calls were made by the Department of Airports management
following-up to have the lessee return the executed lease renewal documents.
7. October 28, 2014 the Department of Airports sent an e-mail to Air Methods asking for
the executed renewal documents. Air Methods responded that their main office had
mailed the lease renewal documents.
8. December 1, 2014 a letter was mailed to Air Methods as a final notice with thirty days to
deliver or Air Methods personnel would not be allowed on premises.
9. December 4, 2014, Air Methods executed lease renewal documents were received.
The contract and lease internal coordination sheet is attached along with their certificates of
insurance and corroborating documentation.
OPTIONS: Approve Reject or Table.
RECOMMENDATIONS: It is Staff's recommendation that the Board of County
Commissioners approve the Air Methods Lease Renewal as requested.
RECOMMENDED BY:
APPROVED BY:
John Hofstad, County Administrator