Okaloosa County School Board — Workshop Meeting, December 7, 2017 — reading text

Thursday, December 7, 2017 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Dec 7, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Dec 7, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Tulsa Moore, 2017-2018 Florida Secondary Literacy Coach of the Year, presented by the Superintendent. Meeting : Dec 7, 2017 - Workshop Meeting Type : Recognition Public Content Tulsa Moore was selected as the 2017-2018 Florida Secondary Literacy Coach of the Year. File Attachments FLCA T. Moore.pdf (60 KB) 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public  Input and/or Discussion of Agenda Items Meeting : Dec 7, 2017 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 Report on Significant Financial Trends and Findings in 2015-2016 Fiscal Year Audits of District School Boards, presented by Rita R. Scallan, Chief Financial Officer. Meeting : Dec 7, 2017 - Workshop Meeting Type : Report Public Content The report provides a summary of significant trends and findings identified in the audits of the State of Florida, 67 district school boards. For the 2015-2016 fiscal year, audits of 47 school districts were performed by the office of the Auditor General, and audits of 20 school districts were performed by other independent certified public accountants (CPAs). The audit reports prepared by the other independent CPAs were required to be filed with the Auditor General's office no later than March 31, 2017. File Attachments Summary of Significant Findings and Financial Trends FY ended June 30, 2016.pdf (455 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 In-County Travel paid for the period of October 26 - November 22, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 7, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of October 26 - November 22, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 26 - Nov 22.pdf (141 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Out-of-County Travel paid for the period of October 26 - November 22, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 7, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of October 26 - November 22, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Oct 26 - Nov 22.pdf (16 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Dec 7, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Organizational Meeting of November 9, 2017; Minutes of the Workshop Meeting of November 9, 2017; Minutes of the Regular Meeting of November 13, 2017, recommended by the Superintendent for approval. Meeting : Dec 7, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Organizational Meeting of November 9, 2017; Minutes of the Workshop Meeting of November 9, 2017; Minutes of the Regular Meeting of November 13, 2017 File Attachments 11-9-2017 Organiz Meeting DRAFT.pdf (138 KB) 11-9-2017 Workshop DRAFT.pdf (164 KB) 11-13-2017 Meeting DRAFT.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for twelve cafeteria tables, in the amount of $8,886.84, presented by Dewey Destin, and  recommended by the Superintendent for approval. Meeting : Dec 7, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : Yes Dollar Amount : $8,886.84 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for twelve cafeteria tables, in the amount of $8,886.84. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Edwins Elementary School for twelve cafeteria tables, in the amount of $8,886.84. File Attachments Edwins ES - MeTEOR - 12 cafeteria tables.pdf (32 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Budget Amendment #2 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Dec 7, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($1,160,501.54) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2017-2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of October 2017: General Fund $ 38,002.94 Debt Service Funds 0.05 Capital Projects Funds