Fort Walton Beach Resolution — 2024-01 Accepting FDLE Funding & MAA to Eradicate Fentanyl — reading text

RESOLUTION 2024- 1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR LAW ENFORCEMENT EQUIPMENT AND INVESTIGATIVE COST RECOVERY AND ENTERING INTO A MUTUAL AID AGREEMENT; AUTHORIZING THE MAYOR TO EXECUTE THE CERTIFICATION OF ACCEPTANCE; AUTHORIZING A BUDGET AMENDMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Florida Department of Law Enforcement, through the State Assistance for Fentanyl Eradication ( S. A.F. E.) in Florida Program Grant, provides funding to reduce crime, eradicate fentanyl and improve public safety; and WHEREAS, the City is eligible to participate in this competitive grant program and has applied for and been awarded a project total of $75, 133. 96 ($ 73, 133. 96 grant funds and $ 0 City match) for law enforcement equipment and investigative cost recovery for the Fort Walton Beach Police Department; and WHEREAS, the City Council finds that it is in the best interest of the citizens of Fort Walton Beach to participate in the State Assistance for Fentanyl Eradication ( S. A.F.E.) in Florida Program Grant. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA THAT: Section 1. The City Council hereby authorizes the Mayor to execute the grant award; the City Manager to execute all necessary documents to complete grant -related purchases; and a budget amendment to record the grant. Budget Amendment for Grant Funds: Revenue Expense 102- 1579- 334- 2000 $ 75, 133. 96 102- 1579- 521- 1400 $ 10, 000. 00 102- 1579- 521- 3100 $ 10, 000. 00 102- 1579- 521- 5200 $ 19, 008. 96 102- 1579- 521- 6406 $ 36, 125. 00 Grant Project # SAFE24 Section 2. This Resolution shall take effect immediately upon approval by City Council and signature of the Mayor.  RESOLUTION 2024- 1 Adopted: Feb r ka t t Ct. I.._ I-) Richard A. Rynearson, Mayor Attest: Approved as to legal form and sufficiency for the City Fort Walton Beach, only. Ki . L- ,2,- Barnes, City Clerk Kimberly R6iAno Kopp, City Attorney  Financial Assistance Agreement between the Florida Department of Law Enforcement And Fort Walton Beach Police Department Recipient: Fort Walton Beach Police Department FLAIR Vendor ID: F59- 6000323 Project Period: 07/ 01/ 2023 — 06/ 30/ 2024 Project Title: FY23- 24 State Assistance for Fentanyl Eradication ( S-A. F. E.) in Florida Program Agreement Number: 2023 -SAFE -SF -048 CSFA Catalog Number: 71. 122 This agreement is entered into by and between the Florida Department of Law Enforcement (herein referred to as " FDLE" or "Department") and Fort Walton Beach Police Department ( herein referred to as " Recipient" or " Participating Agency"); and WHEREAS, the Department has the authority pursuant to Florida law and does hereby agree to provide state financial assistance to the Recipient upon the terms and conditions hereinafter set forth, and WHEREAS, The General Appropriations Act, 2023 Legislature, Section 4, Specific Appropriation 1272, Grants and Aids — S. A. F. E in Florida Program, provides $ 15, 000, 000 in nonrecurring funds from the General Revenue Fund and $ 5, 000, 000 in nonrecurring funds from the Operating Trust Fund for the State Assistance for Fentanyl Eradication ( S.A. F. E.) in Florida Program for the Recipient to be reimbursed for the eligible costs outlined in this agreement; and WHEREAS, the Department may pay for services or equipment on behalf of the Recipient, the value of these payments will be considered State Financial Assistance to the Recipient and should be reported as such by the Recipient; and WHEREAS, the Recipient represents that it is fully qualified, possesses the requisite skills, knowledge, qualifications and experience to carry out the state project identified herein, and does offer to perform such services; and NOW THEREFORE, in consideration of the foregoing, the parties hereto agree to this agreement as follows: The State of Florida' s performance and obligation to pay under this agreement is contingent upon an appropriation by the Legislature, availability of funds, and subject to any modification in accordance with Chapter 216, Florida Statutes or the Florida Constitution. The Recipient certifies with respect to this agreement that it possesses the legal authority to receive the funds to be provided under this agreement and that, if applicable, its governing body has authorized, by resolution or otherwise, the execution and acceptance of this agreement with all covenants and assurances contained herein. The Recipient also certifies that the undersigned possesses the authority to legally execute and bind Recipient to the terms of this agreement. Page 1 of 13 To receive S. A. F. E, funds, the Recipient will submit a Case Request form to the S.A. F. E. Executive Board for approval of funding for each individual case. Upon approval of the case for funding, the Recipient shall submit a Funding Request form showing estimated expenditures and the amount of funding requested. Monthly, the Recipient will submit a Reimbursement Request to receive payment for expenditures incurred the previous month. Expenditures of state financial assistance shall be compliant with laws, rules and regulations applicable to expenditures of State funds, including, but not limited to, the Reference Guide for State Expenditures published by the Florida Department of Financial Services. Any travel paid from this agreement will be in accordance with State of Florida travel guidelines, including maximum rates for per diem, mileage, and lodging rates. OVERVIEW AND FUNDING Project Title: FY23- 24 State Assistance for Fentanyl Eradication ( S. A.F. E.) in Florida Program Project Start Date: 07/ 01/ 2023 Project End Date: 06/ 30/ 2024 Program Activities and Scope of Work Grant funding is available to conduct investigations designed to combat illegal fentanyl activity. This grant provides reimbursement for approved fentanyl -related investigative operations, which may include: overtime and related benefits; relevant travel and/ or training costs; purchase of investigative supplies and equipment; relevant contractual services; and for other costs associated with cases focusing on fentanyl eradication. Available funds will be distributed based on the operational needs of each agency' s investigations as approved by the S.A. F. E. Executive Board. Deliverables, Performance and Reports Recipient agencies will conduct operations during the 2023-2024 state fiscal year according to the signed Mutual Aid Agreement (MAA). Activities shall be considered authorized only when approved by the S.A.F. E. Executive Board. The Recipient shall maintain activity logs that demonstrate the involvement of specific employees or agents provided by the parties to this agreement. The deliverables for this agreement are the completion of one or more of the activities listed in the Scope of Work, The minimum performance for these activities will be determined based on the needs of each investigation. Documentation of performance and deliverables will consist of signature certification by the Regional Special Agent in Charge ( SAC) on each payment invoice. FDLE will approve the specific required services and activities and associated costs based on the nature of each investigation. Active criminal intelligence information, active criminal investigative information, and information revealing surveillance techniques, procedures, or personnel are exempt from public records disclosures under section 119. 071( 2), F. S.; therefore, specific activities will not be detailed in this agreement or subsequent performance or expenditures reports. Distribution and Payments This award is a cost -reimbursement agreement, with the ability to advance, for eligible costs incurred during the term of the agreement for satisfactory performance of eligible activities described in the Budget Narrative. Only project costs incurred on or after the start date, and on or prior to the end date are eligible for reimbursement. Expenditures must be supported with documentation and verified prior to payment. Page 2 of 13 The parties agree that all expenditures of state financial assistance must be in compliance with laws, rules, and regulations applicable to expenditures of state funds, including, but not limited to, the Reference Guide for State Expenditures. The parties agree that any funds paid in excess of the amount to which the participating agency is entitled under the terms and conditions of the agreement must be refunded to FDLE. Budget Narrative Requests for payment will be processed and paid subject to FDLE approval. Overtime ( Salaries and Benefits): Grant funds will be used to pay overtime or straight -time pay in excess of Recipient personnel' s contracted regular pay hours for participating in the S. A. F. E. in Florida Program. Employer portion of FICA and retirement may be requested for reimbursement on overtime expenses. In order to receive reimbursement, the Recipient will provide supporting backup documentation for all overtime costs, to consist of timesheets supporting time worked was in excess of the individual' s regular pay and contracted hours, payroll records supporting the amount of personnel costs paid, and time/ activity records supporting time worked were for approved S.A. F. E. in Florida Program activities. Expense — (Travel and Training): Grant funds may be used to pay training registration and/ or travel costs for agency members participating in FDLE- approved training in direct support of S. A. F. E. in Florida Program operations. Fees for certification are unallowable under this Agreement. Training and/ or Travel costs funded under this Agreement must receive pre -approval from FDLE using the Funding Request form. In order to receive reimbursement for training and/ or travel, the Recipient shall submit the signed form as preapproval documentation with the Recipient' s request for reimbursement. Failure to provide the signed approval request at the time of reimbursement will result in the training and/ or travel costs being deemed unallowable. All expenditures related to travel will not exceed amounts specified in section 112. 061, F. S., or other State of Florida travel guidelines. In order to receive reimbursement for tfaining/ travel costs, the Recipient must complete the State of Florida Travel Voucher and provide supporting documentation, including but not limited to: agendas, completion certificates, registration confirmations, lodging receipts, transportation receipts, etc. Contractual Services, Equipment, Supplies, and Other Costs: Grant funds may be used to reimburse equipment, supplies, and other costs directly related to S. A. F. E. in Florida Program operations, as pre -approved by the S. A. F. E. Executive Board. In order to receive