Fort Walton Beach Resolution — 2025-26 Accepting USDOJ Edward Byrne Memorial JAG Grant Funding - Armor Plates — reading text

Walton Beach will use grant funds to purchase armor plates to upgrade the officers' body armor vest that will cover the officer' s heart and lungs, which are the most vital areas from rifle ammunition. Page 4 of 27 Appendix B - Deliverables Award Number 6N267 Recipient: City of Fort Walton Beach Award Title: C-6N267: Armor Plates Award Period: 10/ 01/ 2025- 06/30/2026 Total payments for all deliverables will not exceed the maximum grant award amount. Deliverable 1 Recipient will use federal grant funds to procure armor plates. Performance will be the procurement and receipt of goods/ services Minimum Performance Criteria: purchased. Financial Consequences: This is a cost reimbursement deliverable. Only those items purchased and received will be eligible for payment. Deliverable Price: Total payments for this deliverable will be approximately $ 12, 206.25 Page 5 of 27 Appendix C- Approved Budget Award Number: 6N267 Recipient: City of Fort Walton Beach Award Title: C- 6N267: Armor Plates Award Period: 10/ 01/ 2025- 06/ 30/2026 Award Amount: $ 12, 206. 25 0. 00 12, 206. 25 Grant Funded Match Total Standard Budget Terms All items, quantities, and/ or prices below are estimates based on the information available at the time of application. The item(s) listed below may include additional individually priced, operationally necessary accessories, components, and/ or peripherals and may be categorized as a" kit", " bundle", " system" etc. Award funds may be used to pay for any applicable shipping, freight, and/ or installation costs. Award funds will NOT be used to pay for extended warranties, service agreements, contracts, etc., covering any periods that extend beyond the award end date. Funds may be prorated for services within the award period. Any costs that exceed the award allocation will be the responsibility of the Recipient. E. Supplies Item Name Description Grant Funded Match Total Armor Plates Armor Plate: 35 plates @$ 348. 75 ea. = $ 12, 206. 25 0.00 $ 12, 206.25 12, 206.25 E. Supplies Subtotal: $ 12, 206. 25 Page 6 of 27 Appendix D: Award Contacts Award Number: 6N267 Recipient: City of Fort Walton Beach Award Title: C- 6N267: Armor Plates Award Period: 10/ 01/ 2025- 06/ 30/2026 Recipient Grant Manager( GM) Name: Jamieson Ross Title: Major Address: 7 Hollywood Blvd NE Fort Walton Beach, FL 32548- 4920 Phone: 8508339554 Email: jross@fwb. org Recipient Chief Official( CO) Name: Nic Allegretto Title: Mayor Address: 109 Miracle Strip Parkway SW Fort Walton Beach, FL 32548- 4920 Phone: 850- 833- 9546 Email: nallegretto@fwb. org Recipient Chief Financial Officer( CFO) Name: Nicole Nabors Title: Finance Manager Address: 109 Miracle Strip Pkwy Fort Walton Beach, FL Phone: 850- 833- 9512 Email: nnabors@fwb. org Page 7 of 27 Appendix E: Special Conditions Award Number: 6N267 Recipient: City of Fort Walton Beach Award Title: C- 6N267: Armor Plates Award Period: 10/01/ 2025- 06/ 30/ 2026 In addition to the attached standard conditions, the above- referenced grant project is subject to the special conditions set forth below. S0001 At the time of application review, it was noted that the Recipient's SAM. gov registration will expire on 04/ 17/ 2026. In order to prevent delays in payment, the Recipient should renew its registration in SAM. gov prior to the expiration date. S0048 The Recipient' s internal controls do not appear to comply with the requirements outlined in the DOJ Grants Financial Guide and the Office of Management and Budget( OMB), Uniform Grant Requirements, 2 C. F. R. 200, specifically related to having written internal control procedures for the management of federal awards and providing written notice to employees regarding whistleblower protections. Documentation of compliance with these requirements must be in accordance with the standards identified in OMB's Uniform Requirements and the DOJ Grants Financial Guide and must be maintained and provided to Criminal Justice Grants at monitoring. S0053 At the time of application, the Recipient's procurement policy did not appear to comply with all federal procurement requirements outlined in the Office of Management and Budget( OMB) Uniform Requirements, 2 CFR 200. 318- 320 ( see Subaward Management Questionnaire( SMQ) section VIII). Documentation of compliance with these requirements must be in accordance with the standards identified in OMB' s Uniform Requirements and must be maintained and provided to Criminal Justice Grants at monitoring. S0063 This project requests funds for the purchase of body armor/ballistic vests. In accordance with JAG program requirements, body armor may be purchased at any threat level, make, or model, from any distributor or manufacturer, provided the following requirements are met: ( 1) the vests have been tested and comply with the most current National Institute of Justice ( NIJ) Compliant Products List as of the date the armor was ordered; ( 2) be made in the United States; and ( 3) be" uniquely fitted" and conform to the individual wearer to provide the best possible fit and coverage. The Recipient shall maintain documentation of compliance with this condition and provide it to Criminal Justice Grants at monitoring. S0088 A risk assessment completed at the time of application review determined that this project is LOW-RISK. As a result, backup documentation related to all grant-funded expenditures must be maintained and made available to CJG upon request. Documentation may include, but is not limited to: procurement records( including quotes, competitive solicitations/ bids, etc.), purchase orders, packing slips, delivery/ receivable documents, invoices, proof of payment, timesheets, paystubs, activity logs, client activity logs, participant sign in sheets, billing documentation, travel vouchers etc. W0092 WITHHOLDING OF FUNDS: The project period for this award started 10/ 01/ 2025. Prior to the drawdown of funds, the Recipient must submit all quarterly performance reports due since the start date of the award period. Page 8 of 27 Appendix F- FY2023 Award Standard Conditions The Florida Department of Law Enforcement ( FDLE), Criminal Justice Grants ( CJG) serves as the State Administering Agency( SAA) for various federal award programs awarded through the U. S. Department of Justice( DOJ), Office of Justice Programs( OJP). FDLE has been assigned as the certified Fiscal Agent for the Project Safe Neighborhoods awards by the U. S. Attorney. CJG awards funds to eligible applicants and requires compliance with the agreement and Standard Conditions upon signed acceptance of the award. The Department will only reimburse recipients for authorized activities specified in the agreement. Failure to comply with provisions of this agreement, or failure to perform award activities as specified, will result in required corrective action including but not limited to financial consequences, project costs being disallowed, withholding of federal funds and/ or termination of the project. GENERAL REQUIREMENTS All recipients must comply with the financial and administrative requirements set forth in the following: Current edition of the U. S. Department of Justice( DOJ) Grants Financial Guide https://www.of p.gov/doi- financial- cr uide-2022 Office of Management and Budget( OMB) Uniform Grant Guidance( 2 C. F. R. Part 200) Subpart A, Definitions Subparts B- D, Administrative Requirements Subpart E, Cost Principles Subpart F, Audit Requirements and all applicable Appendices Code of Federal Regulations: https:// www.ecfroov/ 2 C. F. R. § 175. 105( b), Award Term for Trafficking in Persons 28 C. F. R. § 38, Equal Treatment for Faith- Based Organizations 28 C. F. R. § 83, Government-Wide Requirements for Drug- Free Workplace 28 C. F. R. §§ 18, 22, 23, 30, 35, 42, 61, and 63 U. S. Code: Title 34, U. S. Code, Crime Control and Law Enforcement Title 41, U. S. Code§ 4712, Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information Title 34, U. S. Code, § 10101 et seq., " Omnibus Crime Control and Safe Streets Act of 1968" State of Florida General Records Schedule GS1- SL for State and Local Government Agencies: https:// files.floridados.aov/media/ 706717/ osl- sl- lune- 2023. pdf and https:// files.floridados. gov/media/ 706718/ gs2-june- 2023. pdf State of Florida Statutes: Section 112. 061, Fla. Stat., Per diem/ travel expenses of public officers, employees, authorized persons Chapter 119, Fla. Stat., Public Records Section 215. 34( 2), Fla. Stat., State funds; non- collectible items; procedure Section 215. 97, Fla. Stat. Florida Single Audit Act Section 215. 971, Fla. Stat., Agreements funded with federal or state assistance Section 215. 985, Fla. Stat., Transparency in' government spending Section 216. 181( 6), Fla. Stat., Approved budgets for operations and fixed capital outlay DEFINITIONS Award agreement means a legal instrument of financial assistance between a Federal awarding agency or pass- through entity and a non- Federal entity that, consistent with 31 U. S. C. 6302, 6304, is used to enter into a relationship the principal purpose of which is to transfer anything of value from the Federal awarding agency or pass- through entity to the non- Federal entity to carry out a public purpose authorized by a law of the United States ( see 31 U. S. C. 6101( 3)); and not to acquire property or services for the Federal awarding agency or pass-through entity's direct benefit or use; and is distinguished from a cooperative agreement in that it does not provide for substantial involvement between