Fort Walton Beach Resolution — 2025-26 Accepting USDOJ Edward Byrne Memorial JAG Grant Funding - Armor Plates — reading text

From: Williams, Chris To: Robert S. Bage; Jamieson S. Ross Cc: Nicole Nabors; Jared P. Taylor Subject: Re: Funding approval Date: Sunday, October 26, 2025 12:15:41 PM Attachments: image002.png image003.png CAUTION: This email originated from outside of the City of Fort Walton Beach. Do not click links or open attachments unless you have validated the sender and know the content is safe. FDLE grants will be sending a separate email confirming receipt. You can use this email as confirmation of award to get the ball rolling with City Council. V/r Chris Williams Special Agent in Charge FDLE Pensacola 850·595·2086 office 850·393·0153 cell Sent via the Samsung Galaxy S22 5G From: Robert S. Bage <rbage@fwb.org> Sent: Saturday, October 25, 2025 2:32:29 PM To: Williams, Chris <ChrisWilliams@fdle.state.fl.us>; Jamieson S. Ross <jross@fwb.org> Cc: Nicole Nabors <nnabors@fwb.org>; Jared P. Taylor <jptaylor@fwb.org> Subject: RE: Funding approval CAUTION: This email originated outside of FDLE. Please use caution when opening attachments, clicking links, or responding to this email. Is there anything you need from us. We need to take all awarded grants to city council. Is there an official award notice, or is this it. Robert Bage | Chief of Police O) 850-833-9532 | (C) 850-865-8353 rbage@fwb.org 7 Hollywood Blvd NE Fort Walton Beach, FL 32548 https://www.fwb.org/ Disclaimer: Due to Florida's very broad public records laws, most written communications to or from City employees regarding City business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Williams, Chris <ChrisWilliams@fdle.state.fl.us> Sent: Friday, October 17, 2025 10:58 AM To: Robert S. Bage <rbage@fwb.org>; Jamieson S. Ross <jross@fwb.org> Subject: Funding approval CAUTION: This email originated from outside of the City of Fort Walton Beach. Do not click links or open attachments unless you have validated the sender and know the content is safe. Good morning, Your request noted below was approved. You should hear from FDLE Grants soon. Congrats! Fort Walton Beach PD 10/ 3/25 35 - Armor Plates @ $348.75 = $12,206.25 $ 12,206.25  State of Florida Florida Department of Law Enforcement Bureau of Criminal Justice Grants( CJG) 2331 Phillips Road Tallahassee, FL 32308 AWARD AGREEMENT Recipient: City of Fort Walton Beach Recipient SAM UEI: QUYPA5J8D8G4 Award Number: 6N267 Award Period: 10/ 01/ 2025— 06/ 30/ 2026 Award Title: C- 6N267: Armor Plates Federal Funds: $ 12, 206.25 Matching Funds: $ 0. 00 Total Funds: $ 12, 206. 25 CFDA: 16. 738 Federal Award Number: 15PBJA- 23-GG- 02972- MUMU Federal Program: Edward Byrne Memorial Justice Assistance Grant( JAG) Federal Awarding Agency: U. S. Department of Justice( USDOJ) Pass-through Entity: Florida Department of Law Enforcement( FDLE) Research & Development: No Indirect Cost: No An award agreement is entered into by and between the Florida Department of Law Enforcement ( herein referred to as" FDLE" or" Department") and the City of Fort Walton Beach ( herein referred to as" Recipient"); WHEREAS, the Department has the authority pursuant to Florida law and does hereby agree to provide federal financial assistance to the Recipient in accordance with the terms and conditions set forth in the award agreement, and WHEREAS, the Department has available funds resulting from the federal award listed above, and WHEREAS, the Recipient and the Department have each affirmed they have read and understood the agreement in its entirety and the Recipient has provided an executed agreement to the Department. SCHEDULE OF APPENDICES Appendix A— Scope of Work Appendix B — Deliverables Appendix C— Approved Budget Appendix D— Award Contacts Appendix E— Special Conditions Appendix F— Standard Conditions PERFORMANCE REPORTING The Recipient shall provide Quarterly Performance Reports to the Department attesting to the progress towards deliverables. Performance Reports are due no later than 15 days after the end of each reporting period. For example: If the monthly reporting period is July 1- 31, the Performance Report is due August 15th; if the quarterly reporting period is January 1 — March 31, the Performance Report is due by April 15th. The Recipient shall respond to the metrics in the electronic grant management system. Information provided by the Recipient will be used by the Department to compile reports on project progress and metrics to the U. S. Department of Justice. Supporting documentation for performance must be maintained by Recipient and made available upon request for monitoring purposes. Examples of supporting documentation include but are not limited to timesheets, activity reports, meeting notices, delivery documents, public announcements, rosters, presentations, database statistics, etc. Failure to submit performance reports by the deadline will result in a withholding of funds until performance reports are received. FINANCIAL REPORTING The State of Florida' s performance and obligation to pay under this agreement is contingent upon an appropriation by the Legislature. The Department will administer and disburse funds under this agreement in accordance with ss. 215. 97, 215. 971, 215. 981 and 215. 985, F. S. This is a cost reimbursement agreement. The Department will reimburse the Recipient for allowable expenditures included in the approved budget ( Appendix C) incurred during each reporting period. The Recipient shall provide Quarterly Payment Requests to the Department attesting to expenditures made during the reporting period. These reports are due no later than 30 days after the end of each reporting period. For example: If the monthly reporting period is July 1- 31, the Payment Request is due August 30th; if the quarterly reporting period is January 1 — March 31, the Payment Request is due by April 30tH Using the electronic grant management system to record expenses, Payment Requests must clearly identify the dates of services, a description of the specific contract deliverables provided during the reporting period, the quantity provided, and the payment amount. All Payment Requests are reviewed and may be audited to the satisfaction of the Department. The Department's determination of acceptable expenditures shall be conclusive. The final Payment Request shall be submitted to the Department no more than 60 days after the end date of the award. Any payment due under the terms of this agreement may be withheld until performance of services, all reports due are received, and necessary adjustments have been approved by the Department. The Recipient must maintain original supporting documentation for all funds expended and received under this agreement in sufficient detail for proper pre- and post-audit and to verify work performed was in accordance with the deliverable( s).Payment shall be contingent upon the Department' s grant manager receiving and accepting the invoice and the associated supporting documentation. Supporting documentation includes, but is not limited to: quotes, procurement documents, purchase orders, original receipts, invoices, canceled checks or EFT records, bank statements, etc. The state' s Chief Financial Officer ( CFO) reserves the right to require further documentation on an as needed basis. Failure to comply with these provisions shall result in forfeiture of reimbursement. Page 2 of 27 Award Signatures In witness whereof, the parties affirm they each have read and agree to the conditions set forth in Appendix E and Appendix F of this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duly authorized officers on the date, month and year set out below. Modifications to this page, including strikeovers, whiteout, etc. are not permitted. Award ID: 6N267 Award Title: C- 6N267: Armor Plates Award Period: 10/ 01/ 2025— 06/ 30/ 2026 Florida Department of Law Enforcement ureau of Criminal Justice Grants Signature: dare" r . Date: GD 24 Typed Name and Title: Cody Menacof,'- ureau Chief Recipient City of Fort Walton Beach The award is not valid until signed and dated by all required parties including either the Chief Official or Designee below. Any Designee signatures must be accompanied by documentation granting the authority to execute this agreement. By signing below, I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U. S. Code Title 18, Sections 2, 1001, 1343, and Title 31, Sections 3729- 3730 and 3801- 3812. Recipient Chief Official Date: January 20, 2026 Signature: Typed Name and Title: Nic Allegretto, Mayor Recipient Chief Official Designee Signature: Date: Printed Name and Title: Additional Recipient Signatures( optional) If your local process requires additional signatures (i. e., legal, clerk, etc.) use the spaces below. Signature: Date: Printed Name and Title: Signature: Date: Printed Name and Title: Page 3 of 27 Appendix A- Scope of Work Award Number 6N267 Recipient: City of Fort Walton Beach Award Title: C- 6N267: Armor Plates Award Period: 10/ 01/ 2025- 06/ 30/ 2026 Problem Identification The City of Fort Walton Beach officers do not have personal armor options to protect them from rifle ammunition. In previous incidents, assailants involved in active shooter situations and routine service calls have often chosen rifles as their weapon of choice. This agency believes a proactive approach to officer protection against such threats is essential. Currently, this agency has provided a few rifle- rated shields, but the shields limit the types of weapons an officer can deploy, limits officer movement and are not always readily available. Wearable rifle- rated body armor plates would address these limitations. Scope of Work The City of Fort